Staff Assistant (Workforce & Training Management) at NATO

Geilenkirchen, North Rhine-Westphalia, Germany -

Full Time

Start Date

Immediate

Expiry Date

28 Dec, 25

Salary

0.0

Posted On

29 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Structure, Job Analysis, Data Processing, Report Writing, Presentation Skills, Communication Skills, Data Collection, Documentation Control, Project Management, Training Delivery, Workforce Management, Analytical Skills, Teamwork, Proactive Approach, Compliance, Stakeholder Engagement

Industry

IT Services and IT Consulting

Description

ABOUT YOU We are hiring highly a motivated individual to join our Workforce Branch as a Staff Assistant (Workforce and Training Management). In this role, you will serve as the primary administrative point of contact for all matters related to organizational and workforce management, and serve as the enterprise’s single source of data for workforce planning analytics. You will support workforce management surveys and studies, validate organizational and workforce change requirements, and assist in the execution and oversight of all activities related to External Training. You will also provide advice and guidance to ensure the effective implementation of these initiatives. Your contribution will play a critical role in shaping the future structure and capabilities of the Force by providing accurate data, actionable insights, and administrative support that drive informed decision-making at the leadership level. If this resonates with you, apply here: NATO - NATO Vacancies YOUR QUALIFICATIONS AND EXPERIENCE The ideal candidate will have: At least a secondary education and advanced vocational training or higher secondary education and intermediate vocational training in human resources management, business administration, law, social sciences or related field/discipline coupled with sufficient and current related professional experience; Solid understanding of organizational structure and job analysis methods as well as organizational and workforce management survey or audit principles, Experience in writing survey, audit, or similar reports, and in delivering effective presentations; Working knowledge of Automatic Data Processing (ADP) systems; Highly proficient in English. The following would be considered as an advantage: Experience in an international and/or military organization alongside with knowledge of personnel management principles, organizational structure and functions of such organizations; Experience with workforce policies and procedures of a complex organization; Experience in project management and/or assisting projects; Workforce management related certifications or training; Knowledge of the Host Nation language (German). YOUR ROLE Your core duties and responsibilities will include but are not limited to: Ensuring that position management and organizational structure data is accurate and acting as the organization’s primary source for workforce planning analytics; Optimizing workflows to sustain data integrity, and supports workforce modernization; Connecting training programs with workforce planning to make sure skills and development match future staffing needs; Organizing, directing and participating in organizational and/or workforce management surveys, reviews and advisory studies; Applying approved workforce policies, procedures, and recognized work measurement methods and techniques; Providing workforce related trainings to the mid management level and leading and developing workforce / organizational design workshops at Force level; Drafting and coordinating reports on surveys, audits and studies, providing findings and recommendations for approval and implementation/follow-up; Drafting, coordinating, submitting and administering PE change requests; Supporting the Division in the provision of budgetary inputs on workforce issues; Ensuring the maintenance of the master library and IT applications in connection with the Job Descriptions (JDs); Providing advice and hands-on support to the Branch Head in managing and executing all aspects of the External Training program. YOUR SKILLS Good communicational skills to deal with various stakeholders in an international setting; Skilled in data collection, interpretation, and presenting findings as well as accuracy in documentation, compliance, and reporting, especially when dealing with personnel and structural data; Capable of drafting and coordinating formal documentation; Competence in administrative tasks, documentation control; Comfortable working with shifting priorities/evolving organizational needs, with a consistent proactive approach; Team-oriented with a supportive attitude. WHY TO WORK FOR US? By joining our organization, you will be part of a multi-national team while working towards NATO`s common goal of safeguarding peace and promoting democratic values for over a billion people. We are committed to fostering a collaborative work environment built on mutual respect and professionalism, where every individual’s work makes a difference and has a meaningful impact on the mission and operation of the Alliance. If this resonates with you, we encourage you to apply. YOUR TEAM The A1 (Human Resources Management) Division is responsible for the provision of consistent, effective, and efficient workforce planning, civilian and military personnel management, talent management, including the management of staff training. You will be a valuable member of the Workforce Branch which is responsible for all matters pertaining to the Force’s organizational structure, including advice on organizational changes, and on the use of contracting and outsourcing. To learn more about the NAEW&C Force, click here: NATO AWACS | Home HOW TO APPLY Ready to make an impact and work in an international environment? Click here NATO - NATO Vacancies to apply directly via the Talent Requisition Platform. After creating a candidate account, select the job title you are applying for and complete the application form which includes a pre-screening questionnaire. SUPPORTING DOCUMENTATION Please attach any documentation (proof of highest education, diplomas, certificates, testimonials etc.) that you consider to be particularly relevant to the qualification requirements specified in this advertisement. Any documentation submitted in a language other than English must be accompanied by at least an unofficial translation. Please note that upon taking up duties, candidates will be asked to provide original certificates of their education and professional experience as relevant for this vacancy. CONTRACT Serving civilian members of NATO will be offered a contract in accordance with the NATO Civilian Personnel Regulations. Newly recruited staff will be initially offered a definite duration contract of three years. Thereafter, an indefinite duration contract might be offered. SALARY/BENEFITS Salary values indicated in this vacancy notice are based on NATO`S Single Salary Spine scale The salary is tax free including (where eligible) expatriation, family and children's allowances and additional privileges for expatriate staff; Education allowance for children (where appropriate) and an excellent private health insurance scheme; Generous annual leave and home leave (if eligible); Retirement Pension Plan. TEST/INTERVIEW Our recruitment team will provide further guidance for invited candidates.

Responsibilities

The Staff Assistant will ensure accurate position management and organizational structure data while supporting workforce planning analytics. Additionally, they will organize and participate in workforce management surveys and provide administrative support for external training programs.