Staff Executive Assistant to Managing Director at Infineon Technologies AG Australia

Bengaluru, karnataka, India -

Full Time

Start Date

Immediate

Expiry Date

05 Mar, 26

Salary

0.0

Posted On

05 Dec, 25

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Schedule Management, Correspondence, Documentation, Meeting Support, Event Support, Travel Coordination, Logistics, Gatekeeping, Coordination, Confidentiality, Interpersonal Skills, Organizational Skills, Attention to Detail, MS Office Suite, Communication

Industry

Semiconductor Manufacturing

Description

The Executive Assistant will provide direct, high-level executive and secretarial support to the Managing Director (MD), ensuring the smooth execution of daily schedules, correspondence, and travel arrangements. This role requires meticulous attention to detail, exceptional organisational skills, and the ability to handle sensitive information with the highest level of confidentiality. Job Description In your new role you will: 1. Calendar & Schedule Management Maintain and update the MD’s daily calendar, ensuring optimal scheduling and avoiding conflicts. Proactively plan, confirm, and manage meetings, conference calls, and appointments. Coordinate with global and regional teams to schedule across multiple time zones. 2. Correspondence & Documentation Draft, edit, proofread, and format letters, emails, and other business correspondence. Prepare meeting agendas, minutes, and follow-up action trackers. Maintain organized electronic and paper records for quick retrieval. 3. Meeting & Event Support Arrange internal and external meetings, including booking venues, sending invites, and preparing necessary materials. Ensure the MD is briefed with pre-read documents, presentations, and talking points ahead of each meeting. Record minutes when required and ensure timely distribution and follow-up. 4. Travel & Logistics Plan and coordinate domestic and international travel, including flights, accommodation, visas, and ground transport. Prepare detailed travel itineraries and briefing packs. Manage related expense claims and reimbursements. 5. Gatekeeping & Coordination Act as the first point of contact for all incoming calls and visitors to the MD, exercising discretion in screening and prioritizing. Handle routine inquiries and redirect to appropriate departments as needed. Liaise with senior executives, clients, and partners with professionalism and confidentiality. 6. Confidential Records & Filing Maintain and safeguard sensitive company and personal documents for the MD. Ensure compliance with corporate confidentiality and data protection policies. Your Profile You are best equipped for this task if you have: Graduate in Business Administration, Secretarial Studies, or related field. 8+ years of experience supporting C-level executives, preferably in a multinational or high-tech corporate environment. Strong command of written and spoken English; additional languages a plus. Proficient in MS Office Suite, Outlook, Teams, and other collaboration tools. Experience coordinating international travel and complex scheduling. Able to manage multiple priorities while maintaining accuracy. Strong interpersonal skills and an executive presence. Trusted to handle sensitive and confidential matters. Zero tolerance for errors in scheduling, documentation, or communication. Able to work with urgency and adapt to shifting priorities. #WeAreIn for driving decarbonization and digitalization. As a global leader in semiconductor solutions in power systems and IoT, Infineon enables game-changing solutions for green and efficient energy, clean and safe mobility, as well as smart and secure IoT. Together, we drive innovation and customer success, while caring for our people and empowering them to reach ambitious goals. Be a part of making life easier, safer and greener. Are you in? We are on a journey to create the best Infineon for everyone. This means we embrace diversity and inclusion and welcome everyone for who they are. At Infineon, we offer a working environment characterized by trust, openness, respect and tolerance and are committed to give all applicants and employees equal opportunities. We base our recruiting decisions on the applicant´s experience and skills. Learn more about our various contact channels. Please let your recruiter know if they need to pay special attention to something in order to enable your participation in the interview process. Click here for more information about Diversity & Inclusion at Infineon.

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Responsibilities

The Executive Assistant will provide high-level executive and secretarial support to the Managing Director, managing schedules, correspondence, and travel arrangements. This role requires meticulous attention to detail and the ability to handle sensitive information confidentially.