Staff Product Manager, Document Experience at PandaDoc

, , Portugal -

Full Time

Start Date

Immediate

Expiry Date

21 Jan, 26

Salary

0.0

Posted On

23 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Product Management, AI/ML Development, Document Systems, Collaboration, User Experience, Automation, Rapid Prototyping, Cross-Functional Collaboration, Communication, Agile Methodologies, API Integration, Data Modeling, Vibe Prototyping, Usability Testing, Structured Content, Context-Aware Systems

Industry

Software Development

Description

PandaDoc is hiring a Staff Product Manager to lead the next evolution of our document experience — redefining how users create, refine, and complete their documents through connected, intelligent, and adaptive workflows. You’ll drive cross-functional initiatives that make document creation seamless, editing powerful yet intuitive, and automation meaningfully helpful. From smarter template setup to AI-enhanced authoring and modern collaboration, your work will bridge innovation with tangible user value — helping customers move faster from ideas to signed agreements. This is a strategic, hands-on role for a product leader who thrives at the intersection of user experience, platform systems, and applied AI. You’ll guide multiple squads, translate emerging technologies into cohesive product systems, and balance experimentation with disciplined execution. In this role, you will: Lead high-impact initiatives across document creation, template authoring, and collaboration experiences. Shape cohesive experiences across the document lifecycle — connecting creation, editing, and completion into a unified flow. Integrate AI, automation, and agentic intelligence thoughtfully across document surfaces to make authoring, styling, and workflow setup more intuitive and context-aware. Leverage AI and rapid-prototyping techniques (e.g., vibe coding, prompt-driven UX simulation) to validate and iterate on new experiences quickly — using tools such as Replit, Figma, or Lovable. Partner with design, engineering, and platform teams — collaborating on APIs, integrations, and data models to deliver scalable, adaptive systems. Collaborate with other senior PMs to ensure cohesive end-to-end user journeys across PandaDoc’s document lifecycle. Define and evaluate success through usability, adoption, and time-to-completion improvements. About You 5+ years of hands-on product management experience in B2B SaaS, ideally across document creation, productivity, or collaboration products. Familiar with document systems, structured content, and cross-format editing models (PDF, DOCX, Markdown, or AI-generated). Comfortable with AI/ML product development — from prompt iteration and feature evaluation to monitoring metrics like accuracy, reliability, and latency. Experienced in integrating AI and automation thoughtfully into UX, focusing on real user outcomes rather than standalone features. Understanding of agentic AI systems — how autonomous, context-aware agents can assist users across creation, editing, and workflow execution. Skilled in rapid iteration and discovery — using prototypes, AI-assisted tools, and live experiments to validate direction early. Strong communicator who can simplify complexity, frame trade-offs, and align cross-functional teams. Pragmatic and adaptive — able to balance experimentation with clear prioritization and delivery discipline. Comfortable partnering with deeply technical teams to define APIs, integrations, and data models that scale. Must-Haves: Direct experience building and shipping AI/ML-powered product features (e.g., LLM-based assistants, smart recommendations, automation, or generative UX). Hands-on familiarity with vibe design / vibe prototyping workflows — using AI tools to rapidly prototype, test, and refine product experiences. Minimum 5 years of experience in B2C or B2B SaaS product management, ideally with exposure to collaboration or productivity platforms. Why Join PandaDoc: Shape how professionals create, collaborate, and close deals — reimagining the document experience at the heart of modern business. Work at the intersection of UX, AI, and platform innovation — in one of PandaDoc’s most strategic product areas. Collaborate with a distributed, ambitious product organization that values autonomy, rigor, and deep product craft. Drive cross-functional initiatives that influence PandaDoc’s strategic direction and set new standards for product excellence. Join a culture where experimentation, learning, and quality execution go hand-in-hand — and where bold ideas move fast from concept to reality. Shape the long-term direction for PandaDoc’s document experience — ensuring flexibility, consistency, and readiness for future AI-powered capabilities. At PandaDoc, we want our teams to collaborate effectively and comfortably within the same time zone. For this role, we are focusing on candidates based in Europe, and the type of employment may vary depending on the country: Portugal, Poland, Ukraine – full-time employment Germany, Spain, UK, Ireland – employee of record Netherlands, Sweden, and other European countries – B2B contract Please note: PandaDoc does not provide visa sponsorship. Company Overview: PandaDoc empowers more than 70,000 growing organizations to thrive by taking the work out of document workflow. PandaDoc provides an all-in-one document workflow automation platform that helps fast scaling teams accelerate the ability to create, manage, and sign digital documents including proposals, quotes, contracts, and more. For more information, please visit https://www.pandadoc.com. Company Culture: We're known for our work-life balance, kind co-workers, & creative virtual team-bonding events. And although our Pandas are located across the globe, we stay connected with the help of technology and ensure that everyone on our team feels, well, like a team. Pandas work best when they're happy. We retain our talent by upholding our values of integrity & transparency, and selling a product that changes the lives of our customers. Check out our LinkedIn to learn more. Benefits: An honest, open culture that emphasizes feedback and promotes professional and personal development An opportunity to work from anywhere — our team is distributed worldwide, from Lisbon to Manila, from Florida to California 6 self care days A competitive salary And much more! PandaDoc is an Equal Opportunity Employer. We are committed to equal treatment of all employees without regard to race, national origin, religion, gender, age, sexual orientation, veteran status, physical or mental disability or other basis protected by law. EXTERNAL RECRUITERS Approval Requirement The use of external recruiters/staffing agencies requires prior approval from our HR Team. The HR Team at PandaDoc requests that external recruiters/staffing agencies not to contact PandaDoc employees directly in an attempt to present candidates. Complying with this request will be a factor in determining future professional relationships with PandaDoc.

Responsibilities

Lead high-impact initiatives across document creation, template authoring, and collaboration experiences. Shape cohesive experiences across the document lifecycle by integrating AI and automation into the workflows.