Description
Job Title: Staffing Assistant Nursing-Nursing Administration-Part Time Night 4pm-12am (26.25 Hours) MSW
Performs clerical duties for Staffing and Private Duty Offices

Responsibilities

• Performs receptionist duties and screens all personnel and visitors
• Prepares time schedules for all float and per diem personnel
• Collects and assembles time schedules for approval and copying
• Assists in preparing daily staffing sheets, checks against Master Schedules, makes time changes as necessary, verifies staffing with Clinical Coordinator, Assistant Nursing Care Coordinator or charge personnel to assure proper coverage of nursing units
• Calls staff for reassignment or overtime; notifies and records appropriately
• Assigns supplemental and private duty staff
• Makes telephone calls to obtain additional staff as necessary
• Records absence from duty of nursing personnel and reports information to appropriate unit
• Maintains record of all vacations for all nursing personnel
• Records unit census and classification on daily staffing sheets
• Checks the JCAHO regulatory requirements for supplemental and private duty staff
• Works with Nursing Payroll Clerks to compile data and maintain statistics related to staffing, i.e., patient classification, nursing care hours, census fluctuation, overtime and Per Diem utilization
• Maintains and updates addresses and the phone numbers of nursing employees
• Orients patients and families about direct payment of private duty nurses and attendants
• Maintains employee card files from position controls
• Checks licensures periodically and reports any discrepancies
• May relieve Nursing Payroll Clerk as needed
• Contacts private duty and supplemental staff agencies when unable to fill requests for on call list
• Verifies all invoices for staffing from outside agencies
• Plans coverage for patients on close observation utilizing staff and/or registry
• Prepares and maintains patient cards and private duty nurse and attendant cards
• Answers correspondence from patients, families, and insurance companies for reimbursement purposes

Qualifications

• High School graduate.
• Two years clerical experience preferably in health care.
• Collective bargaining unit: SEIU 1199-MSW

• Performs receptionist duties and screens all personnel and visitors
• Prepares time schedules for all float and per diem personnel
• Collects and assembles time schedules for approval and copying
• Assists in preparing daily staffing sheets, checks against Master Schedules, makes time changes as necessary, verifies staffing with Clinical Coordinator, Assistant Nursing Care Coordinator or charge personnel to assure proper coverage of nursing units
• Calls staff for reassignment or overtime; notifies and records appropriately
• Assigns supplemental and private duty staff
• Makes telephone calls to obtain additional staff as necessary
• Records absence from duty of nursing personnel and reports information to appropriate unit
• Maintains record of all vacations for all nursing personnel
• Records unit census and classification on daily staffing sheets
• Checks the JCAHO regulatory requirements for supplemental and private duty staff
• Works with Nursing Payroll Clerks to compile data and maintain statistics related to staffing, i.e., patient classification, nursing care hours, census fluctuation, overtime and Per Diem utilization
• Maintains and updates addresses and the phone numbers of nursing employees
• Orients patients and families about direct payment of private duty nurses and attendants
• Maintains employee card files from position controls
• Checks licensures periodically and reports any discrepancies
• May relieve Nursing Payroll Clerk as needed
• Contacts private duty and supplemental staff agencies when unable to fill requests for on call list
• Verifies all invoices for staffing from outside agencies
• Plans coverage for patients on close observation utilizing staff and/or registry
• Prepares and maintains patient cards and private duty nurse and attendant cards
• Answers correspondence from patients, families, and insurance companies for reimbursement purpose