Staffing Coordinator at CentraState Healthcare System

Freehold Township, New Jersey, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Jun, 26

Salary

33.6

Posted On

17 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Employee Scheduling, Time Keeping, Record Keeping, Data Entry, Report Compilation, Technical Troubleshooting, Agency Staff Coordination, Invoice Processing, Budget Maintenance, Inventory Management, Filing Systems, Payroll Processing, Meeting Scheduling, Time Off Tracking, Transportation Coordination, Microsoft Outlook

Industry

Hospitals and Health Care

Description

Overview Monmouth Crossing - part of the CentraState Healthcare System- is an award-winning assisted living facility that offers residents the comforts and privacy of home without the responsibilities. For the past seven years, Monmouth Crossing has earned advanced standing distinction from the New Jersey Department of Health and Senior Services and the Health Care Association of New Jersey. Our resident and family satisfaction scores consistently rank in the top 5 percent nationally according to Holleran scores. Monmouth Crossing is seeking a Staffing Coordinator to manage staffing needs within the nursing department. This role is responsible for overseeing employee scheduling, maintaining accurate time and record-keeping, and ensuring the smooth operation of nursing departments across both buildings. This position is fully onsite in Freehold, NJ. Responsibilities Accurately processes all computer data (enters and retrieves data, compiles appropriate data for reports). Completes reports and forms timely. Acts as liaison between employees and HR Partner for basic policy questions and forms when HR Partner is not on site. Acts as technical resource for staff for the computer and troubleshoots when necessary. Assists in on-boarding and orienting all new nursing department employees to include email access and navigation of Compass. Coordinates approved agency staff paperwork, and completion of Senior Service Agency orientation. Maintains agency staff credentials. Coordinates sending equipment to Biomed for annual checks and repairs. Correctly prepares, codes, and submits invoices and check requests to Accounts Payable for payment. Reviews invoices and adjusts discrepancies. Ensures nursing unit(s) have adequate 24 hour coverage. Communicates with DON 24/7 regarding scheduling issues and changes to ensure proper staffing levels. Secures agency staff as needed. Maintains department records as required such as employee files, department service statistics, resident charges, resident weights and pendant checks, vendor information and pricing, in-services, etc. Prepares and maintains clear and accurate records. Maintains accurate records of annual budget amount and expenditures for each account. Maintains inventory of office supplies and replenishes supplies when required. Maintains organized filing system so that others can locate needed documents. Keeps files up to date by filing all correspondence and documents in a timely manner. Maintains RSA assignment book. Orders DME supplies and stores in storage closet. Orders necessary lab equipment from CentraState Medical Center. Maintains par levels of equipment and supplies for nursing. Processes billing for completed work orders on a monthly basis, ensuring accurate billing to the appropriate resident or department. Processes purchase orders. Accurately completes purchase orders, obtains required signatures and coordinates orders and delivery with materials management department. Prepares and submits time records, ensuring on-time submission to Payroll. Completes payroll problem logs as necessary. Prepares monthly reports detailing spending, budget amounts, and variances. Organizes uniform allowance and communicates to staff annually. Schedules meetings and appointments for management as indicated while avoiding scheduling conflicts and coordinating the schedules of all attendees. Communicates staff meetings and promotes attendance. Sets up organized filing system such that others can locate needed documents. Tracks accruals and all time off, including PTO requests, for all staff. Processes and evaluates PTO requests within one week of receiving. Returns forms to DON with approval or denial once processed. Ensures proper coding in API. Verifies deliveries against invoices and packing slips. Works with Director of Nursing and Infection Preventionist to coordinate and execute the annual resident flu clinic. Serves as point of contact for staff scheduling questions and assist team members with timekeeping or scheduling concerns. Schedules all residential appointments requiring transportation and maintaining updates as needed on the shared calendar with Nursing, Reception, and Administrator. Coordinates with Building Services and The Manor for resident appointments that require transportation including wheelchair lift bus / Monmouth Crossing vehicle. Transports/escorts, on occasion, resident doctor appointments while utilizing Monmouth Crossing vehicle. Qualifications High School Diploma Or Equivalent preferred. One year of clerical experience preferred. Dementia Capable Care Specialist Certification required within 30 days of hire. Ability to use standard office equipment, including multifunction copier and multi-line phones. Must be proficient with Microsoft Outlook, Excel, and Word. Strong professional, organizational, and interpersonal skills to effectively relate with all members of the healthcare team required. Must be adaptable to change and able to multitask on a routine basis. HHA/CNA Certification preferred. Valid NJ Driver's license preferred. About Us CentraState Healthcare System, in partnership with Atlantic Health System, is a fully accredited, not-for-profit, community-based health system dedicated to providing comprehensive health services in central New Jersey. Beyond offering a wide range of advanced diagnostic and treatment options, CentraState is committed to being a valuable health partner, focusing on disease prevention, promoting healthy behaviors, and helping individuals of all ages live well. Located in Freehold, CentraState includes a 284-bed acute-care hospital, a dynamic health and wellness campus, two award-winning senior living communities, a charitable foundation, and convenient satellite health pavilions. These pavilions offer primary care, specialty physician practices, and access to outpatient services such as lab work and physical therapy. CentraState is proud to be among the less than two percent of hospitals nationwide to earn Magnet® designation for nursing excellence five times. Additionally, it has been recognized as a Great Place to Work-Certified™ Company by Great Place to Work® for four consecutive years. Joining CentraState means becoming part of a pioneering healthcare facility committed to high-quality, patient-focused care. We invite you to make a difference in our community and advance your career with us. We support our employees with work/life balance initiatives, tuition assistance, career advancement opportunities, and more. Discover why our employees love their jobs and being part of the CentraState family! CentraState Health System offers a competitive and comprehensive Total Rewards package that supports the health, financial security, and well-being of all team members. What We Offer: Medical, Dental, Vision, Prescription Coverage (30 hours per week or above for full-time and part-time team members) Life & AD&D Insurance Long-Term Disability (with options to supplement) 403(b) Retirement Plan with employer match 401(a) Retirement Plan with employer contribution PTO Tuition Reimbursement Well-Being Rewards Employee Assistance Program (EAP) Fertility Coverage, Healthy Pregnancy Program Flexible Spending & Commuter Accounts Pet, Home & Auto, Identity Theft and Legal Insurance Growth Opportunity and Workforce Development Initiatives Continuing Education / Onsite Training A warm, welcoming company culture based upon mutual respect and a collaborative goal of providing excellent patient care Concierge Services with Work & Family Benefits Magnet recognized healthcare facility Compensation Range: $21.00 - $33.60 per hour The compensation above reflects the established range from CentraState Healthcare System (CSHS) for this position at the time the job was posted. CSHS considers many factors to determine compensation, including education, experience, skills, licenses, certification, and training. As such, team member compensation may fall outside this range. Additionally, the compensation range reflects base salary and does not include extra shift rates or incentives tied to quality, productivity, etc., as applicable. The benefits outlined also reflect CSHS’ policy at the time of posting. Benefits as are made available to other similarly situated team members of CSHS, although participation is at all times in accordance with and subject to the eligibility and other provisions of such plans and programs. CSHS may modify its benefits plans or programs at any time. CSHS is proud to comply with all pay equity and pay transparency laws.

Responsibilities

This role is responsible for managing nursing department staffing needs, which includes overseeing employee scheduling, maintaining accurate time and record-keeping, and ensuring smooth operations across both facility buildings. Key duties involve processing computer data, coordinating agency staff, managing invoices, and ensuring 24-hour unit coverage.