Staffing Coordinator - Family Practice Svc Line at Confluence Health

, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

22 May, 26

Salary

0.0

Posted On

21 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Staff Scheduling, Time Off Management, Clerical Duties, Secretarial Duties, Phone Answering, Appointment Scheduling, Record Keeping, Conflict Resolution, Trend Analysis, Epic Template Maintenance, Calendar Management, Process Improvement, Office Equipment Operation, Report Creation, Prioritization, Detail Oriented

Industry

Hospitals and Health Care

Description

Salary Range $21.47 - $34.31 Overview Located in the heart of Washington, we enjoy open skies, snow-capped mountains, and the lakes and rivers of the high desert. We are the proud home of orchards, farms, and small communities. Confluence Health actively supports the communities we serve and their quality of life through our community support program and through our individual efforts as involved community members. Employees of Confluence Health receive a wide range of benefits in addition to compensation. Medical, Dental & Vision Insurance Flexible Spending Accounts & Health Saving Accounts CH Wellness Program Paid Time Off Generous Retirement Plans Life Insurance Long-Term Disability Gym Membership Discount Tuition Reimbursement Employee Assistance Program Adoption Assistance Shift Differential For more information on our Benefits & Perks, click here! Summary Please Note: This role will support all Family Medicine teams across Chelan and Douglas counties. Performs a wide variety of administrative, secretarial and clerical duties in support of department operations. Maintains and manages all staff schedules including; time off requests, daily staffing, scheduling required education and all department and discipline specific meetings. Provides support to department patient coordinators by verifying coverage from third party payers, answering phones and addressing calls from inpatient staff, checking in patients, and scheduling appointments. Position Reports To: Practice Manager Essential Functions Develop, coordinate, and manage staff schedules to ensure appropriate coverage for all shifts. Address and resolve scheduling conflicts or issues in a timely manner. Anticipate and address staffing needs during vacations, peak times, illnesses, and emergencies. Serve as a point of contact for staff regarding scheduling concerns or changes. Communicate with clinic leadership regarding staff availability, changes, and needs. Maintain accurate and up-to-date records of all staff members, certifications, qualifications, and availability. Maintain accurate and up-to-date records and call schedules. Track and analyze staffing trends, making recommendations for improvements. Daily maintenance of API staff schedules. Collaborate with management to always assess and ensure optimal patient care. Stay informed about healthcare staffing best practices and industry standards. Participate in departmental meetings and provide regular updates to leadership. Primary template builder for the department. Continual Epic template maintenance and provider outpatient schedules including call schedules. Maintains an overall department calendar by scheduling and reminding all staff of upcoming meetings and events. Participates in training of co-workers, education and updating of all staff members for new/updated procedures. Actively participates in departmental process improvements. Ability to operate office equipment. Assisting in creation of forms, reports, and letters and meeting minutes as requested by leadership. Cover Front Office/Receptionist duties as needed to ensure adequate coverage of breaks and lunches. Continual daily rearranging of support staff based on patient care needs, therapist requests, staff availability while taking overtime into consideration. Capable of identifying urgent requests and special cases. The ability to continually reprioritize and pay close attention to detail as many interruptions may occur, while completing tasks and activities on time. Required to maintain active Basic Life Support (CPR) certification. Other duties as assigned. Demonstrate Standards of Behavior and adhere to the Code of Conduct in all aspects of job performance at all times. Qualifications Required: High school diploma or GED. Strong communication skills. Keyboard and computer experience (Word, Excel, Outlook) and good organizational skills. Ability to prioritize assignments and effective time management skills. Must be detail oriented, flexible, and committed to providing excellent customer service. Ability to work independently and as part of a team. Demonstrates skills in planning, organizing, and managing multiple functions and complex processes. Desired: Experience in related position, preferably healthcare. AA in business or related field. Physical/Sensory Demands O = Occasional, represents 1 to 25% or up to 30 minutes in a 2 hour workday. F = Frequent, represents 26 to 50% or up to 1 hour of a 2 hour workday. C = Continuous, represents 51% to 100% or up to 2 hours of a 2 hour workday. Physical/Sensory Demands For This Position: Walking – O Sitting/Standing - C Reaching: Shoulder Height - O Reaching: Above shoulder height - O Reaching: Below shoulder height - F Climbing - O Pulling/Pushing: 25 pounds or less - O Pulling/Pushing: 25 pounds to 50 pounds - O Pulling/Pushing: Over 50 pounds - O Lifting: 25 pounds or less - O Lifting: 25 pounds to 50 pounds - O Lifting: Over 50 pounds - O Carrying: 25 pounds or less - O Carrying: 25 pounds to 50 pounds - O Carrying: Over 50 pounds - O Crawling/Kneeling - O Bending/Stooping/Crouching - O Twisting/Turning - F Repetitive Movement - C Working Conditions: Normal office environment which consists of sitting at a desk for long periods of time, talking on the phone, or working on computers or paperwork. This environment also consists of working in close proximity to co-workers and the public. Job Classification: FLSA: Non-Exempt Hourly/Salary: Hourly Physical Exposures For This Position: Unprotected Heights – No Heat – No Cold – No Mechanical Hazards – No Hazardous Substances – No Blood Borne Pathogens Exposure Potential –No Lighting – No Noise – No Ionizing/Non-Ionizing Radiation – No Infectious Diseases – No

Responsibilities

This role is responsible for developing, coordinating, and managing staff schedules across Family Medicine teams, ensuring appropriate coverage for all shifts and resolving scheduling conflicts promptly. The coordinator also supports patient coordinators by handling third-party payer verification, answering phones, checking in patients, and managing department calendars and meetings.