Staffing Coordinator at Westfields Hospital

Saint Paul, Minnesota, United States -

Full Time

Start Date

Immediate

Expiry Date

01 Jun, 26

Salary

31.1

Posted On

03 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Time-Management, Communication, Arithmetic, Scheduling, Record Keeping, Adaptability, Critical Thinking, Detail Oriented, Analytical, Flexibility, Organization, Prioritization, Microsoft Excel, Microsoft TEAMS, Microsoft Outlook, MyTime

Industry

Hospitals and Health Care

Description

Regions Hospital is hiring a detail oriented, analytical, adaptable, and critical thinking individual to join the Float Pool as a Staffing Coordinator! The Float Pool supplements the peaks in unit census above what the core unit staff can manage and covers units that inpatient nurses would not be comfortable going to. The unit consists of Registered Nurses, Nursing Assistants, and Health Unit Coordinators who work on a variety of inpatient clinical units, clinics, and specialty centers. Stepping into the role as a staffing coordinator means you will use your time-management, communication, and arithmetic skills to ensure proper staffing coverage is met on our patient units. As a staffing coordinator you serve as a resource for our nursing and leadership staff for questions related to staffing, scheduling, and recording absenteeism. The primary responsibilities for this role are to arrange and communicate coverage for current and upcoming shifts following the established guidelines, needs of the unit, and calculated staffing ratios. In addition, this role serves as the point of contact for absenteeism and will accept and record calls as they come in, notify the proper supervisors and units of absenteeism, and work to secure replacements. Lastly, the role will perform related duties assigned by the supervisor. Working in this role you will utilize Microsoft (Excel, TEAMS, Outlook) and MyTime. Work Schedule/FTE: This position is for a .6 FTE (24 hours per week), working evenings (1500-2330). This position requires you work every other weekend and during the week. This position is on-site at Regions Hospital. Required Qualifications: * Three years of clerical experience Preferred Qualifications: * Relevant health care experience is highly preferred. Knowledge, Skills, and Abilities: * Ability to understand written and oral instructions. * Ability to function independently, organize and prioritize. * Knowledge of business English, spelling, arithmetic, fractions, decimals, data collection and record keeping. * Knowledge of modern office procedures, practices and equipment. * Ability to communicate clearly and maintain effective working relationships with management, department staff and ancillary personnel. * Knowledge of dynamics of group processes. * Ability to be flexible, patient and attentive to details. * Ability to maintain confidential information. * Ability to organize and maintain accurate electronic and paper filing systems. * Knowledge of personal computers and related applications. * Ability to adapt well to a fast-paced environment and stay calm under pressure. * Ability to manage time to meet scheduling deadlines. * Ability to communicate effectively by phone and in person. Benefits: This position is eligible for medical insurance, dental insurance, 401K with a match, disability insurance, paid time-off, and tuition reimbursement. Benefits take effect on an employee’s first day of employment. Aside from traditional benefits, Regions Hospital offers a range of non-traditional benefits to all employees such as an employee health clinic, on-site fitness center, a 24/7 employee assistance program to assist employees with a range of topics, book clubs, and an employee resiliency center. At HealthPartners we believe in the power of good – good deeds and good people working together. As part of our team, you’ll find an inclusive environment that encourages new ways of thinking, celebrates differences, and recognizes hard work. We’re a nonprofit, integrated health care organization, providing health insurance in six states and high-quality care at more than 90 locations, including hospitals and clinics in Minnesota and Wisconsin. We bring together research and education through HealthPartners Institute, training medical professionals across the region and conducting innovative research that improve lives around the world. At HealthPartners, everyone is welcome, included and valued. We’re working together to increase diversity and inclusion in our workplace, advance health equity in care and coverage, and partner with the community as advocates for change. Benefits Designed to Support Your Total Health As a HealthPartners colleague, we’re committed to nurturing your diverse talents, valuing your dedication, and supporting your work-life balance. We offer a comprehensive range of benefits to support every aspect of your life, including health, time off, retirement planning, and continuous learning opportunities. Our goal is to help you thrive physically, mentally, emotionally, and financially, so you can continue delivering exceptional care. Join us in our mission to improve the health and well-being of our patients, members, and communities. We are an Equal Opportunity Employer and do not discriminate against any employee or applicant because of race, color, sex, age, national origin, religion, sexual orientation, gender identify, status as a veteran and basis of disability or any other federal, state or local protected class.

Responsibilities

The primary responsibilities involve arranging and communicating coverage for current and upcoming shifts following established guidelines, unit needs, and calculated staffing ratios. This role also serves as the point of contact for absenteeism, accepting calls, notifying supervisors, and securing replacements.