Staffing Manager, Summer Camp Teams at Galileo Learning

Oakland, California, United States -

Full Time

Start Date

Immediate

Expiry Date

25 Dec, 25

Salary

80000.0

Posted On

26 Sep, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Staffing Strategy, Recruiting, Talent Acquisition, Project Management, Communication, Collaboration, Data Analysis, Candidate Experience, Team Development, Coaching, Equitable Hiring Practices, Organizational Skills, Problem Solving, Adaptability, Relationship Building, Pipeline Management

Industry

Education Administration Programs

Description

Company Description Galileo is a nationally recognized summer day camp dedicated to empowering young innovators to change the world! Since 2002, we’ve inspired hundreds of thousands of kids across 100+ diverse communities, becoming a leader in the Innovation Education Movement. At Galileo, innovation, purpose, and personal growth come together to create an environment where your unique talents shine, and your impact is celebrated. We’re committed to fostering a culture that champions inclusion for all, continually innovating to ensure every voice is heard. We have been named one of the Best and Brightest Companies to Work for in the Nation four times, including in 2024, and we’ve made the Best Places to Work in the Bay Area list over 12 times. Come join us for a joy-filled summer in a mission-driven environment where you'll be part of something truly special! Job Description Reporting to the Sr Manager of Talent Acquisition, the Staffing Manager, Summer Camp Teams holds a pivotal role in ensuring the smooth and efficient selection and hiring of seasonal summer staff across multiple regions. You will own the summer staffing journey from application review to offer acceptance, leading the development and execution of a comprehensive staffing strategy, utilizing competency-based hiring practices to assess candidate qualifications, skills, and cultural fit. You will also be an active partner in the overall staffing strategy to ensure each location of Galileo Camps has optimum staffing levels from the first day of camp to the last. You Will Be Accountable for Staffing Strategy and Execution Design and implement standard assessment and interview process to evaluate candidate qualifications, skills, and alignment with the role, using our competency-based hiring practices. Oversee the candidate assessment and selection process for seasonal summer staff roles, ensuring a seamless candidate experience that is aligned with the Galileo hiring standards. Collaborate with Field Team leaders to understand region-specific needs and develop tailored strategies to effectively fill all Summer Staff positions. Manage the candidate experience, ensuring timely communication and providing feedback to selection team members. Proactively monitor pipeline health and provide timely feedback on sourcing effectiveness to guide ongoing recruitment strategy. Identify and leverage a variety of recruiting and sourcing channels—including job boards, social media, networking, and referrals—to build and maintain a strong pipeline of qualified candidates. Lead summer staff alumni retention strategy, through an intentional hiring experience and effective year-round engagement strategies. Hold ultimate responsibility for ensuring all camps are fully staffed by hiring deadlines, monitoring progress against goals, identifying risks, and recommending adjustments to strategy or goals as needed to meet camp needs. Operational Excellence Ensure accurate and timely reporting of Staffing levels by site and region, providing visibility to camp and field leadership throughout the hiring season. Collaborate on creating cross-functional staffing tools, such as staffing spreadsheets and rosters, to ensure efficiency and ease of use. Oversee Summer Staff job offers, including consulting on offer letter templates, processing offer updates, and ensuring a seamless handover to People Services for pre-employment and onboarding. Manage hiring processes from application review to offer, utilizing data-driven insights to maintain the quality of hires, streamline operations, and enhance efficiency. Stakeholder Engagement and Collaboration Provide regular reporting on hiring progress, milestones, and pipeline health throughout the season, ensuring visibility and accountability for staffing outcomes across regions. Partner closely with Field Operations and other cross-functional teams to align hiring efforts with operational objectives and company-wide initiatives. Foster strong relationships with hiring managers and stakeholders to ensure effective communication and mutual understanding of hiring needs, meeting regularly with field leadership to align on regional and camp level staffing needs. Collaborate with stakeholders to monitor staffing needs and challenges throughout the summer and proactively partner to ensure staff needed. Leadership and Team Development Lead and develop a team of Seasonal Selection Specialists, including US based team leads and offshore agency staff, ensuring high performance through goal setting, feedback, and training. Coach interviewers and hiring managers on best interviewing practices to ensure an equitable process for all candidates Hold accountability for selection and assessment activities through the applicant tracking system, Smart Recruiters, to ensure accurate candidate records and reporting. You Are Inspired by Galileo’s mission and purpose. Innovation education, project-based learning, and working in a professional, welcoming, deeply camp-inspired culture should sound like things you’re ready to explore or sign up for. A proactive and strategic thinker with a passion for developing efficient staffing solutions. Detail-oriented with strong organizational skills, capable of managing multiple priorities and deadlines. An excellent communicator, adept at building relationships and collaborating across teams, who motivates their peers and team to achieve high performance and continuous improvement. Compensation We anticipate total compensation for this Full-Time, exempt position to be $70,000-$80,000. Exact compensation may vary and will be based on multiple factors, including geography and professional experience. Our pay practices are guided by a commitment to equity and informed by market benchmarking and internal audits to minimize bias and ensure fairness across all roles. Benefits No-cost medical insurance for employees (additional plans and options to add dependents available at cost) Vision and Dental Insurance 401k benefits after 1 year of employment Flexible Paid Time Off - time off is not limited, and we strongly recommend that employees take time off to rest and recharge. Unlimited free camp for your child(ren), OR two free weeks to be gifted (including AM/PM Extended Care) Friends and Family Discount for Galileo Camps Priority scholarship nominations for Galileo Camps Generous parental leave and extensive support with leave planning Employee Assistance Program, options for life insurance, and more! Work Location Remote, work-from-home, location is possible in the following states: California, Colorado, Illinois, Massachusetts, Texas, North Carolina, New York, Nevada, Arizona, or Washington. We are currently only able to employ candidates who are based in the states listed here. Employees located in the San Francisco Bay area adhere to a hybrid office and work-from-home policy. Galileo Headquarters is located at 111 Myrtle St, Ste 300, Oakland, CA 94607. Schedule & Time Commitment This is a full-time position, averaging 40 hours per week. While we prioritize work-life balance, there may be times when additional hours are necessary to meet deadlines and ensure the success of our programs. Additionally, HQ staff are expected to visit camp locations from June through August to experience camp first-hand and support our teams on the ground; 10-15% travel may be required for those located outside of a camp territory. Qualifications Demonstrated experience leading high-volume hiring cycles (e.g., 1,000+ hires in a condensed timeline), ideally in seasonal, camp, education, retail, or hospitality settings. 4–6 years of experience in recruiting, staffing, or talent acquisition with proven success managing large candidate pipelines under tight deadlines. Strong project management skills with the ability to coordinate multiple regions, priorities, and stakeholders while ensuring hiring deadlines are met. Experience supervising or coaching a seasonal team, driving accountability, and ensuring consistent performance in a high-pressure environment. Comfort with data and reporting — able to track progress against aggressive hiring goals, forecast needs, and recommend course corrections in real time. Excellent communication and collaboration skills, with the ability to build trust and alignment across cross-functional teams and regional leaders. Proficiency with applicant tracking systems (SmartRecruiters strongly preferred) and advanced spreadsheet/reporting tools (Google Sheets/Excel). Commitment to equitable, inclusive, and competency-based hiring practices that ensure a diverse and high-quality seasonal team. Flexibility, resilience, and adaptability to thrive in the fast-moving, high-volume camp staffing season. Bilingual in English and Spanish is a plus, but not required. We are committed to building a diverse and inclusive team and strongly encourage applications from individuals of all backgrounds and experiences. If you think you have what it takes to be successful in this role, we encourage you to apply. Additional Information During your onboarding process, you may need to complete a Tuberculosis (TB) screening, a background check, and mandated reporter training (California only). More details will be provided during your onboarding process. Physical Demands Occasionally lift and carry up to 30 lbs. Constantly operate a computer (including typing, reading) Frequently remain in a stationary position for extended periods of time Constantly communicate in-person, virtually, and from a range of distances Frequently remain in a stationary position for extended periods of time, sitting or standing Equal Opportunity Employer: Galileo Learning is an Equal Opportunity Employer. We prohibit discrimination and harassment of any type and provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We comply with the ADA and provide reasonable accommodation that allow qualified applicants/employees to perform the essential functions of the job. To request an accommodation, contact our People Services team. Please note that our job descriptions are only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible responsibilities, tasks, and duties.

Responsibilities

The Staffing Manager will oversee the selection and hiring of seasonal summer staff, ensuring a smooth staffing journey from application review to offer acceptance. This role involves collaborating with field team leaders to meet staffing needs and maintaining a strong pipeline of qualified candidates.