STC Finance Administrator at University of Auckland

Auckland, Auckland, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

07 Jun, 26

Salary

70200.0

Posted On

09 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Invoice Processing, Account Reconciliations, ERP Systems, Excel Proficiency, Problem-Solving, Policy Compliance, Foreign Payments, Domestic Payments, Supplier Maintenance, Financial Delegations, Travel Expenses, Purchase Order Matching, Analytical Skills, Organizational Skills, Customer Focus

Industry

Higher Education

Description

Company Description Waipapa Taumata Rau | The University of Auckland The University of Auckland is a great place to work! We have a collaborative and inclusive environment and offer many benefits not offered by other organisations. The Shared Transaction Centre (STC) is the University of Auckland’s centralised ‘Procure to Pay’ and ‘Order to Cash’ centre. It is responsible for all purchasing, billing, and revenue collection activity for faculties and most service divisions. We perform an operational function, consolidating high volume finance transactional activities relating to the purchasing and supply of goods and services. Job Description Te Whiwhinga mahi | The opportunity 12-Month Fixed Term Secondment Opportunity We are looking for an Accounts Payable Administrator to join the Shared Transaction Centre on a fixed term contract. Support the Accounts Payable Team Leader to work with internal and external stakeholders, maximise automation financial processing, administrative efficiency and improve service delivery across the organisation. Key accountabilities for this position include, but not limited to: Large supplier account reconciliations Requisition requests High volume invoice processing Match exceptions resolutions Receipting escalations Supplier maintenance, onboarding and set-up Co-ordination and execution of foreign and domestic pay runs, working with Treasury, signatories, and the banks. Identify technical roadblocks and opportunities, and suggesting improvements Financial Delegations/Sensitive Expenditure Processing Travel/expenses and reimbursements Accurately matching invoices to Purchase Orders Escalation of issues to the advisory team for internal/external customers Managing the accounts payable function for your portion of the ledger Accurately matching invoices to Purchase Orders Weekly and monthly payment runs Other Ad Hoc duties This is a full-time role (37.5 hours per week, Monday to Friday). Salary range is $62,100 - $70,200pa plus benefits. For more detailed information, please refer to the Position Description He kōrero mōu | About you You’ve worked in a complex, high‑volume environment, thrive under time pressure, and stay current with accounts payable/P2P best practice. You’re a people person with a can‑do attitude who balances accurate, high‑throughput processing with excellent service to students and corporate customers (transactions, refunds, invoice payments). Ngā Pūkenga Motuhake | Important Skills Excellent organisational and analytical skills. Experience using an ERP (e.g., PeopleSoft) and strong Excel proficiency; quick to learn new, industry‑specific systems. Experience in Accounts Payable and Pay to Purchase within a large complex organisation Proven performance in a customer‑focused environment with strong problem‑solving abilities. A clear commitment to policy, control, and compliance in every transaction. Ngā āhuatanga kei a mātou | What we offer We offer an opportunity within New Zealand’s leading University that will have a positive impact on the lives of students. We also offer: Five weeks’ annual leave per annum Flexible working – Hybrid model (blend of in-office and remote) Up to 6.75% employer superannuation contribution Over 300 different career development courses and programmes Discounted parking and various leisure and recreation services A diverse and inclusive working environment For more information please visit Staff Benefits. Qualifications Additional Information Me pēhea te tuku tono | How to apply Applications must be submitted online, by the closing date of Wednesday 18th March, 2026 to be considered. Please include your cover letter and your CV highlighting how you can meet the skills and experiences detailed above. #LI-DNI Equity The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment. For further information on services for Māori, Pacific, women, LGBTQIATakatāpuiMVPFAFF+, people with disabilities, parenting support, flexible work and other personal circumstances go to www.equity.auckland.ac.nz Campus: Auckland City Campus Position Number: 60015195 UoA Department Name: Shared Transaction Centre

Responsibilities

This role involves supporting the Accounts Payable Team Leader by managing high-volume transactional activities, including large supplier account reconciliations, invoice processing, and managing payment runs for foreign and domestic transactions. Key duties also include resolving match exceptions, handling receipting escalations, and processing financial delegations and travel reimbursements.