Steinman Communications Inc.- Executive Administrative Coordinator at Steinman Communications Inc

Lancaster, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

29 Apr, 26

Salary

0.0

Posted On

29 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Administrative Coordination, Project Coordination, Information Management, Discretion, Professionalism, Organizational Skills, Prioritization, Calendar Management, Travel Coordination, Budget Preparation, Process Improvement, Document Management, Data Analysis, Microsoft Office Suite, Communication Skills

Industry

Executive Offices

Description

Description Steinman Communications is seeking a highly experienced Executive Administrative Coordinator to provide comprehensive operational and administrative support to the President and executive leadership team. This role plays a critical part in supporting executive effectiveness through project coordination, report preparation, information management, and high-level administrative oversight. The ideal candidate is a proactive, detail-oriented professional who thrives in a fast-paced environment and demonstrates the ability to manage complex, high-impact assignments with discretion, professionalism, and sound judgment. This position requires strong organizational skills, the ability to prioritize competing demands, and a collaborative approach to supporting executive and organizational goals. Why work with us? We believe our people are our greatest asset and the key to our continued success. That’s why we’re dedicated to attracting and retaining individuals who are bright, curious, adaptable, and driven—ensuring our ongoing growth and innovation. About Us: Steinman Communications For more than two centuries, the Steinman family of Lancaster, Pennsylvania has owned and operated a wide variety of businesses focused on serving the needs of local communities. Today, the Steinman family operates businesses in news media and commercial printing. The offices for the Steinman Communications are located on East King St., also home to The Steinman Foundation, in downtown Lancaster City. Our offices are conveniently located across from Southern Market. Lancaster Central Market and many other small shops and restaurants. Free parking will be provided in the Steinman Park Garage. Benefits: 4 weeks PTO to start (pro-rated for first year) Paid Holidays Benefits: medical, prescription, dental, vision, short-term disability, basic life insurance 401(k) with Company Match Wellness program Employee Assistance Program Parental Leave Program Employee Referral Program Essential Job Functions: Serve as a trusted administrative partner to executive leadership, handling highly confidential information with professionalism, discretion, and sound judgment Manage high-volume phone and email communications, responding promptly and professionally to internal and external stakeholders Provide insurance, contract review, and compliance support, including information gathering and document coordination Take initiative in developing, improving, and maintaining executive-level processes, procedures, and systems Coordinate and manage executive calendars, including scheduling meetings, conferences, teleconferences, and travel arrangements Support operational functions such as workflow coordination, budget preparation and tracking, and process improvement initiatives Collaborate effectively across multiple affiliated companies and departments, assisting with cross-functional projects as needed Assist in the preparation of board materials, executive communications, and recurring management reports Respond to and resolve internal and external customer inquiries with a solutions-focused approach Support banking activities, including transfers and coordination with financial institutions Process invoices, check requests, and documentation for Accounts Payable Maintain accurate document management, records retention, and compliance files Manage, update, and maintain databases, partner information, and contact lists Provide logistical and administrative support for meetings, projects, and daily operations Assist with event planning, coordination, and preparation Prepare and maintain spreadsheets, reports, and data analysis using Microsoft Excel Machines/Tools/Equipment: Daily use of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Office equipment including computer, copier, scanner, printer, fax, shredder, and calculator Working Conditions: Primarily a professional office environment Occasional travel to company locations, seminars, conferences, and meetings Requirements Associate’s Degree or equivalent professional experience required; Bachelor’s Degree preferred 5+ years of executive-level administrative support experience strongly preferred Notary Public certification preferred Background in paralegal, banking, finance, trust, or legal environments a plus Advanced computer proficiency with in-depth knowledge of Microsoft Office applications Project management experience preferred Exceptional written and verbal communication skills, with strong interpersonal and negotiation abilities Highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment

Responsibilities

This role provides comprehensive operational and administrative support to the President and executive leadership team, focusing on project coordination, report preparation, and high-level administrative oversight. Key functions include managing executive communications, coordinating complex calendars, supporting operational tasks like budget tracking, and assisting with board materials and compliance documentation.