Stepdown Unit Secretary at WVU Medicine

, , United States -

Full Time

Start Date

Immediate

Expiry Date

18 Apr, 26

Salary

0.0

Posted On

18 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Clerical Skills, Receptionist Skills, Communication Skills, Medical Terminology, Microsoft Office, Customer Service, Organizational Skills, Time Management, Data Entry, Patient Care, Office Equipment Operation, Scheduling, Record Keeping, Problem Solving, Team Collaboration, Attention to Detail

Industry

Hospitals and Health Care

Description

Welcome! We’re excited you’re considering an opportunity with us! To apply to this position and be considered, click the Apply button located above this message and complete the application in full. Below, you’ll find other important information about this position. Performs a wide range of clerical, receptionist, dispatching and/or admitting and discharge duties in support of assigned patient care department. MINIMUM QUALIFICATIONS: EDUCATION, CERTIFICATION, AND/OR LICENSURE: 1. High School Diploma or equivalent. PREFERRED QUALIFICATIONS: EDUCATION, CERTIFICATION, AND/OR LICENSURE: 1. Graduate of a Medical Assistant program or secretarial school. EXPERIENCE: 1. One (1) year of administrative or clerical experience. CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned. 1. Responsible for greeting and admitting functions upon patients’ arrival to the department. Accurately prepares patient identification bands and name tags. 2. Welcomes visitors to the department and responds in a helpful and courteous manner to requests for assistance or information. Assists with delivering items to patient rooms. 3. Collects department mail and distributes appropriately. 4. Responsible for proper and expedient communication of transfer information when patient is to be transferred to another facility. 5. Maintains stock levels of office supplies. 6. Responsible for clerical admission and discharge functions. 7. Schedules all follow-up appointments as requested by physician. 8. Arranges transportation for patient as necessary. 9. Organizes and maintains patient records and appropriate department records to help ensure accurate and complete documentation. 10. Faxes copy of patient chart as needed for arranging transfer or follow up care. 11. Coordinates and facilitate ongoing communication to ensure efficient intradepartmental and interdepartmental operations. 12. Communicates in a timely fashion with other departments regarding patients who have been admitted, discharged, require inter-hospital transfer, or have expired. Communicate patient information and unit needs intra-departmentally. 13. Consistently answers telephone in a courteous and timely manner, identifying self and department at all times and answers questions within area of knowledge. Forwards calls to appropriate staff members. 14. Consistently answers patient call bells in a courteous and timely manner and dispatch appropriate personnel. 15. Assists physicians and other individuals by providing requested information about specific patient or department routines in accordance with the hospital’s policy on Release of Patient Information. 16. Coordinates and facilitates ongoing communication to ensure timely, efficient intradepartmental and interdepartmental transportation of patients. 17. Phones in consults to other services in a timely and accurate manner. 18. Maintains communication with other patient care departments (e.g., Dietary, Lab, Telemetry, Video Monitoring) to assure patient care needs are met. PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. Manual dexterity used in operating standard office equipment. 2. Prolonged periods of sitting. 3. May be required to walk to various areas throughout the department or medical complex. This may require use of elevators and/or stairs. WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. Clinical environment. SKILLS AND ABILITIES: 1. Basic computer knowledge and ability to operate standard office equipment. 2. Knowledge of medical terminology. 3. Proficient in Microsoft Office. 4. Excellent written and verbal communication skills. Additional Job Description: 8 hour shifts 40 hours per week Rotating weekends and holidays Scheduled Weekly Hours: 40 Shift: Exempt/Non-Exempt: United States of America (Non-Exempt) Company: THOM Thomas Hospitals Cost Center: 1110 THOM Nursing ICU Step Down Address: 4605 Maccorkle Ave SW South Charleston West Virginia Equal Opportunity Employer West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment. Thank you for your interest in working for WVUM. Please explore our open opportunities in the list below and apply for any positions in which you would like to be considered. You'll be able to keep track of your progress on our site. The West Virginia University Health System is West Virginia’s largest health system and the state’s largest employer with more than 3,400 licensed beds, 4,600 providers, 35,000 employees, and $7 billion in total operating revenues. The Health System is comprised of 25 hospitals – including J.W. Ruby Memorial Hospital, an 880-bed academic medical center, and the 150-bed WVU Medicine Children’s Hospital in Morgantown, West Virginia – and five institutes. To learn more, visit WVUMedicine.org.

Responsibilities

The Stepdown Unit Secretary is responsible for a variety of clerical and administrative tasks to support patient care, including greeting patients, managing records, and facilitating communication between departments. The role also involves scheduling appointments and ensuring efficient operations within the unit.