Stock Plan Administrator at EquipmentShare

Chicago, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Mar, 26

Salary

0.0

Posted On

07 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Equity Administration, Stock Options, Restricted Stock Units, Employee Stock Purchase Plan, Payroll Reporting, Tax Reporting, Securities Laws Compliance, Accounting Principles, Excel Skills, Data Analysis, Customer Service, Collaboration, Problem Solving, Process Improvement, Communication Skills, HRIS Systems

Industry

Construction

Description

Build the Future with Us — EquipmentShare is Hiring a Stock Plan Administrator At EquipmentShare, we’re not just filling a role — we’re assembling the best team on the planet to build something that’s never been built before. We’re on a mission to transform an industry that’s been stuck in the past by empowering contractors and communities through innovative technology, real-time support, and a team that truly cares. We’re hiring a Stock Plan Administrator to support our Corporate HQ in Columbia, MO and we’re looking for someone who’s ready to grow with us, bring energy and drive to their work, and help us build the future of construction. The Stock Plan Administrator is responsible for the day-to-day operations of EquipmentShare’s equity programs. This role will support the Company by managing equity data, transactions, and reporting. The position requires prior hands-on experience in equity administration. The administrator will collaborate closely with Legal, Accounting, Human Resources, and external vendors to ensure compliance, accuracy, and a positive employee experience. This position is fully remote. Primary Responsibilities Administer equity plans, including stock options, restricted stock units (RSUs), and the Employee Stock Purchase Plan (ESPP). Maintain accurate records in the Company’s equity platform (e.g., Morgan Stanley at Work - Equity Edge Online). Process and reconcile equity transactions, ensuring accurate payroll and tax reporting. Partner with Accounting and Legal to support quarterly and annual reporting filing requirements. Ensure compliance with securities laws, tax regulations, and Company policies. Provide employee support and coordinate communications regarding equity awards, policies, and tools. Assist with external audits, vendor coordination, and execution of internal controls. Support education initiatives to help employees understand the features of the Company’s equity plans. Why EquipmentShare? Because we do things differently — and we think you’ll feel it from day one. We’re a people-first company powered by cutting-edge technology. That means our proprietary T3 platform doesn’t just run our business — it also makes your job easier, safer, and more connected. Whether you’re behind the wheel, under the hood, leading a branch, or closing deals — tech supports you, and you drive us forward. We’re a team of problem-solvers, go-getters, and builders. And we’re looking for teammates who take pride in doing meaningful work and want to be part of building something special. Perks & Benefits Competitive compensation Full medical, dental, and vision coverage for full-time employees Generous PTO + paid holidays 401(k) + company match Gym membership stipend + wellness programs (earn PTO and prizes!) Company events, food truck nights, and monthly team dinners 16 hours of paid volunteer time per year — give back to the community you call home Career advancement, leadership training, and professional development opportunities About You You want to be part of a team that’s not just changing an industry for the sake of change — we’re transforming it to make it safer, more secure, and more productive. You bring grit, heart, and humility to your work, and you’re excited about the opportunity to grow within a fast-paced, mission-driven environment. We’re looking for people who: See challenges as opportunities Embrace change and continuous improvement Bring energy, effort, and optimism every day Skills & Qualifications Proficiency with equity administration platforms (e.g., Morgan Stanley at Work - Equity Edge Online preferred, or others such as Fidelity, E*TRADE, Shareworks, Carta). Strong knowledge of equity ownership plans (e.g., stock options, restricted stock units, employee stock purchase plans) and related income tax rules and reporting compliance requirements. Solid understanding of accounting principles related to equity compensation (ASC 718). Advanced Excel and data analysis skills. Attention to detail. Ability to manage multiple priorities and meet tight deadlines in a fast-paced business environment. Clear and concise written and verbal communication skills. Strong customer service orientation when supporting employee questions regarding the Company’s equity plans. Effective collaboration with Accounting, Legal, Human Resources, external auditors, and vendors. Proven problem solving and process improvement abilities. Education and Experience Bachelor’s degree in accounting, finance or related field, required. At least 4 years of experience in equity plan administration at a public company. Certified Equity Professional (or progress toward it) preferred. Experience supporting equity platform transitions. Familiarity with HRIS systems such as Workday. Physical Requirements Ability to sit or stand for extended periods. Occasional travel may be required. A Workplace For All At EquipmentShare, we believe the best solutions come from a team that reflects the world around us. Our initiative — A Workplace For All — is rooted in the belief that we must work together to solve some of the toughest problems in construction. That means attracting, developing, and retaining great people from all walks of life. We value different backgrounds, talents, and perspectives. We want you to feel like you belong here — because you do. EquipmentShare is an EOE M/F/D/V.

Responsibilities

The Stock Plan Administrator will manage the day-to-day operations of EquipmentShare’s equity programs, including maintaining equity data and processing transactions. This role involves collaboration with various departments to ensure compliance and provide employee support regarding equity awards.