Are you looking for a Stores and Facilities Supervisor role? Interested in working for a leading Property Services Contractor?
VANRATH are recruiting a Stores and Facilities Supervisor to work for a well-respected Property Services Contractor, based in Magherafelt, Northern Ireland.

OVERVIEW OF ROLE:

Responsible for providing an efficient and effective materials handling and stores process by controlling stock levels through company ICT Systems, to ensure timely, accurate management of all material transactions. The role involves liaising with the Procurement and Finance Departments to ensure adequate stocks levels are maintained and that all purchased items are competitively priced.
Success in the role is to contribute to ensuring all materials are available timely for all contract works in line with client KPI requirements and internal targets. Strong & transparent communication with Operations Managers, Supervisors, Project Managers and Trades Operatives is critical to achieving this.

KEY RESPONSIBILITIES:

• Stock ordering, management and rotation; maintaining material and plant items to ensure efficient stock levels in stores and vehicles
• Taking delivery of all stock, ensuring accuracy of deliveries and delivery dockets and reporting all discrepancies and/or missing items
• Preparation and placing orders for materials/plant/hire requirements in a timely manner
• Provide materials specification advice, and ensure quality of materials ordered are fit for purpose and within client specification
• Evaluation and clarification of quotations, ensuring optimization of costs
• Collating purchase orders and delivery dockets ensuring timely sign off same for payment process
• Assist the finance team in the resolution of invoicing and accounting issues
• Monthly stock takes & reconciliation; ensuring accurate and timely reporting to Procurement & Supply Chain manager for monthly & quarterly commercial reporting
• Reducing the amount of “spot market” purchasing & assisting the strategic Procurement team with forecasting and prudent buying
• Managing maintenance of vehicles and small plant; maintaining the plant asset register through robust operational discipline & the system
• Planning of annual inspections including PAT testing, vehicle servicing & plant statutory inspections e.g. ladders etc.
• Operate and promote the company ‘clean as you go’ policy using 5S lean principles to ensure a healthy, safe & well organised working environment, both in the internal stores areas, depot yard & compounds
• Maintain fuel records, utilising data from the vehicle tracking system to assist and advise of any overuse or questionable activity
• Participate in departmental daily huddles, reporting on materials issues and communicating with the operational teams to ensure projects are kept on target in line with client KPIs
• Material Return procedure records to be managed and the system updated
• Management of all waste within the depot in compliance with Company procedures and environmental regulations
• Hazardous waste notification and disposal
• Conduct face fit testing and maintain records for operatives
• Manage van stock compliance across fleet
• Management of materials What’s App groups, ensuring they are used and utilised fully and correctly for materials being ordered in advance and prepared for collection
• Maintain healthy working relationship with material suppliers, ensuring we are achieving value for money liaise regularly for updates to ensure OTDIF (On Time Delivery in Full)