Strategic Executive Assistant to the Director - Remote (Client based in AU) at D2B

Manila, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

19 Oct, 26

Salary

85000.0

Posted On

21 Jul, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Strategic Planning, Executive Support, Project Coordination, Market Research, Commercial Awareness, Business Analysis, Process Improvement, Diary Management, Stakeholder Coordination, Microsoft Office, Google Workspace, Analytical Thinking, Problem Solving, Written Communication, Verbal Communication, Project Management

Industry

Financial Services

Description

Position: Strategic Executive Assistant to the Director Salary: PHP 75,000 - 85,000 / month Working Hours & Conditions: Aligned with AU hours; full-time - remote OVERVIEW: We're looking for a highly capable Strategic Executive Assistant to become the Director's right-hand person. This is far more than diary management. You'll help organise the Director's thinking, research opportunities, evaluate new ideas, coordinate projects, and ensure initiatives move from concept to execution. You'll be someone the Director can throw ideas at, knowing you'll ask the right questions, investigate whether they're commercially viable, and either build an implementation plan or explain why the idea may not be worth pursuing. RESPONSIBILITIES: Strategic Support: Act as the Director's trusted sounding board for new ideas and business initiatives Research new opportunities, suppliers, technologies and market trends Evaluate ideas based on commercial viability, cost, risk and return on investment Prepare business cases and recommendations Break large ideas into actionable project plans Prioritise initiatives based on business objectives Executive Support; Manage the Director's diary, meetings and priorities Prepare meeting agendas and briefing documents Take meeting minutes and ensure action items are completed Manage email correspondence and follow-ups Coordinate travel and appointments when required Project Coordination: Track strategic projects from concept through to completion Coordinate internal teams and external stakeholders Follow up outstanding actions and deadlines Produce project status reports Keep initiatives moving without constant direction Research & Analysis: Conduct competitor and market research Investigate new software and technologies Source suppliers and obtain pricing Analyse data to support decision making Prepare presentations and executive reports Process Improvement: Identify inefficiencies across the business Recommend improvements to systems and workflows Develop Standard Operating Procedures (SOPs) Assist with implementing automation and AI tools Document business processes Communication: Liaise with clients, suppliers and subcontractors Coordinate with project managers and administration staff Prepare professional reports and presentations Represent the Director professionally when required QUALIFICATIONS: Essential: 5+ years' experience as an Executive Assistant, Operations Coordinator, Project Coordinator or Chief of Staff Exceptional organisational skills Strong commercial awareness and business acumen Excellent research and analytical abilities Advanced Microsoft Office and Google Workspace skills Outstanding written and verbal English Ability to work autonomously and solve problems independently Strong project management skills High attention to detail Desired but not required: Experience with: Monday.com Asana ClickUp Notion Microsoft Planner Power BI ChatGPT and AI productivity tools Construction or engineering industry experience IDEAL CANDIDATE: We're looking for someone who naturally thinks like a business owner. Someone who doesn't simply complete tasks but asks: Is this the best way? Is there a smarter option? What's the return on investment? What could go wrong? How do we make this happen efficiently? You'll be proactive, commercially minded, highly organised, and comfortable taking ownership. You'll thrive in a fast-paced environment where no two days are the same and enjoy helping turn ideas into tangible business outcomes. TYPICAL RESPONSIBILITIES AFTER 90 DAYS: Become the Director's primary point of coordination for strategic initiatives Independently research and assess new business ideas before presenting recommendations Manage key internal projects from planning through execution Produce executive dashboards and progress reports Improve internal systems and workflows Reduce the Director's administrative workload by proactively managing priorities and follow-ups Ensure strategic initiatives continue progressing without requiring constant oversight

Responsibilities

Act as the Director's strategic right-hand by researching business opportunities, evaluating commercial viability, and turning concepts into actionable project plans. Manage executive administrative tasks including diary management, meeting coordination, and process improvement through AI and automation tools.