Strategic Facilities Portfolio Manager at University of Washington Medical Center

Seattle, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

16 May, 26

Salary

160008.0

Posted On

15 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Portfolio Management, IT Governance, Strategic Planning, Stakeholder Management, Vendor Management, Roadmap Creation, Scope Definition, OKR Development, KPI Development, Capacity Management, Project Prioritization, Risk Resolution, Project Planning, Budget Management, Executive Communication, Contract Negotiation

Industry

Hospitals and Health Care

Description

Job Description UW MEDICINE IT SERVICES has an outstanding job opportunity for a Strategic Facilities Portfolio Manager position. WORK SCHEDULE 100% FTE – 40 hours per week Day Shift – UW MEDICINE ITS SERVICES CORE HOURS ARE 08:00 – 17:00 (PST), Monday-Friday DEPARTMENT DESCRIPTION UW Medicine IT Services (ITS) is a shared services organization that supports all of UW Medicine. UW Medicine is comprised of Harborview Medical Center (HMC), UW Medical Center-Montlake Campus (UWMC-Montlake), UW Medical Center-Northwest Campus (UWMC-NW), Valley Medical Center (VMC), UW Medicine Primary Care (UWMPC), UW Physicians (UWP), UW School of Medicine (SOM), and Airlift Northwest (ALNW). ITS is responsible for the ongoing support and maintenance of the infrastructure and applications which support all these institutions, along with the implementation of new services and applications that are used to support and further the UW Medicine mission. POSITION HIGHLIGHTS HYBRID opportunity Values-based work environment Active departmental Equity, Diversity, and Inclusion Committee 15 days of vacation your first year – Also, 12 days of sick time, 1 personal holiday, and 11 paid holidays each year 100% matching, 100% immediately vesting 403(b) PRIMARY JOB RESPONSIBILITIES The IT Governance team provides the strategic foundation for effective strategic portfolio management and IT Governance across UW Medicine through re-usable standards and streamlined processes. The Strategic Facilities Portfolio Manager reports to the IT Governance Manager. The primary focus of the Strategic Facilities Portfolio Manager is to lead the Facilities Portfolio and partner with Facilities groups across UW Medicine and ITS to enable streamlined relationships and strategic planning. The Strategic Facilities Portfolio Manager supports Facilities by looking ahead at system needs and system strategy and creates and maintains a portfolio that will meet the ongoing and future needs of UW Medicine that is secure, and aligned with IT guiding principles, regulations, and that drives value. The Strategic Portfolio Manager provides governance and oversight of the portfolio, drives project and portfolio prioritization, manages vendor and stakeholder relationships, and serves as a mission-critical liaison between their customer, IT, and executive teams. The Strategic Facilities Portfolio Manager will create roadmaps, define scope, develop OKRs, and/or KPIs, create schedules, and oversee capacity management to ensure a successful delivery. The Strategic Facilities Portfolio Manager will partner with the PMO Facilities Leaders for planning and execution of facilities projects. The Strategic Facilities Portfolio Manager will: Provide strategic and tactical guidance to service line leaders on the overall portfolio and plan Ensure clarity on scope, schedule, and budget Provide portfolio communications, including roadmap, dashboards, and reports Enable and create processes for partnership and service-obsession Identify and resolve issues and risks Develop and maintain project plans, schedules, and other project planning documents Communicate pro-actively and broadly REQUIREMENTS Bachelor’s degree in a healthcare-oriented profession, a technology field, a business-related field, or other discipline that demonstrates analytical or communications abilities, or related field or equivalent education and/or experience 8+ years of overall experience to include the below 8+ years of experience leading, managing, and coaching technology and/or business professionals in progressively more complicated vendor-packaged system deployment and/or process improvement projects Progressive, relevant experience related to IT portfolio, program, and project management, including demonstrated experience serving a single service-line Demonstrated experience leading, motivating, and managing various project and program team sizes, including internal and external constituents, while holding all teams accountable for performance Demonstrated leadership, diplomatic, and motivational skills including the ability to lead multiple business and technology organizations/business units Experience maintaining relationships by engaging business leaders to establish credibility, solve problems, build consensus, and achieve objectives Demonstrated experience effectively working with multiple, diverse stakeholders in a complex project environment within a cross-functional matrix environment Experience gaining buy-in from executive sponsors, team members, stakeholders and peers Demonstrated experience planning for large, complex, new facilities, including scope, schedule, and budget Proven ability to make independent administrative/procedural decisions and provide guidance and leadership to staff Demonstrated experience managing project work and/or work of others within an established standard project lifecycle framework Cognizant of budgetary and resource constraints Strong experience presenting to executive sponsors Demonstrated written and oral communication skills with technical staff, non-technical staff, and all levels of management Prior experience in a role with significant customer service component Experience negotiating vendor contracts Experience drafting and submitting budget proposals and recommending subsequent budget changes where necessary Experience researching best practices within and outside the organization to establish benchmark data using continuous process improvement disciplines to achieve results ABOUT UW MEDICINE – WHERE YOUR IMPACT GOES FURTHER UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals. All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest. Become part of our team. Join our mission to make life healthier for everyone in our community. Compensation, Benefits and Position Details Pay Range Minimum: $135,000.00 annual Pay Range Maximum: $160,008.00 annual Other Compensation: - Benefits: For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/ Shift: First Shift (United States of America) Temporary or Regular? This is a regular position FTE (Full-Time Equivalent): 100.00% Union/Bargaining Unit: Not Applicable About the UW Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. Our Commitment The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law. Use the filters or enter keywords in the search box (such as “custodian,” “nursing” or “manager”) to explore available opportunities. To find temporary opportunities, enter “temporary” in the search box. If you are a current UW employee: You must log into Workday and apply internally through the UW Jobs Hub. Looking for faculty, librarian or academic staff positions? Please visit our Academic Jobs site. Looking for student employment? Learn more on our Student Employment site. There are many perks to working for the University of Washington. Learn more about the benefits that could be available to you as a UW employee. Sign up for Job Alerts to be notified about job opportunities at the UW that interest you; you’ll be one of the first to learn when openings become available. You will be asked to create an account if you do not already have one.

Responsibilities

The manager will lead the Facilities Portfolio, partnering with Facilities groups and ITS to align system needs and strategy, creating a portfolio that meets current and future needs securely and according to guiding principles. This role involves providing governance, driving prioritization, managing relationships, creating roadmaps, defining scope and OKRs/KPIs, and overseeing capacity management for successful delivery.