QUALIFICATIONS:

• A Levels (minimum)

EXPERIENCE

• A good level of experience within a similar level position

THE ROLE

Bookkeepers will learn a mixture of payment & receipts tasks and will have their own allocation of bank reconciliations to complete on a monthly basis.

PAYMENTS TASKS

• Data entry of purchase invoices ~50+ per day per person
• Creation and maintenance of supplier records
• Payment of supplier invoices via purchase ledger routine
• Input of “urgent” payments, and creation of BACS payment files ~15 per day
• Maintenance and input of standing invoice and standing payment records
• Responding to supplier and agent queries
• Performance of allocated bank reconciliations.
• Production and checking of Debtors & Creditors reports and aged analyses.
• Weekly reconciliation of purchase ledger clearing account

RECEIPTS TASKS

• Recording and allocating daily cheque receipts ~ 20 per day
• Data entry of sales invoices ~ 15 per day
• Review of rental information entered into Portfolio property system, to check output and to create corresponding link points to Greentree (customer record code, property record code)
• Identify and create credit notes to reflect changes in tenancies
• Fortnightly production and distribution of rent demands
• Responding to tenant and agent queries
• Operation of tenant Direct Debit collection scheme, including setup and maintenance of new instructions, cancelled instructions and initiation and processing of collection cycle four times each month
• Liaising with agents regarding amounts to collect by Direct Debit, and representations
• Performance of allocated bank reconciliations
• Operation and maintenance of tenant deposit scheme; recording receipts, returning deposits, reconciling bank account
• Daily reconciliation of general client bank account
• Monthly reconciliation of Direct Debit clearing account