Student Accounts and Accounting Specialist at Access Group, Inc.

Little Rock, Arkansas, United States -

Full Time

Start Date

Immediate

Expiry Date

21 May, 26

Salary

0.0

Posted On

20 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounting, Student Accounts, Tuition Management, Scholarship Administration, Billing, Invoicing, Accounts Receivable, Accounts Payable, Journal Entries, QuickBooks, FACTS, Audit Support, Compliance, Financial Reconciliation, Data Entry, Communication

Industry

IT Services and IT Consulting

Description

Description Position Summary The Accounting & Student Accounts Program Specialist is responsible for the administration and reconciliation of student tuition, scholarships, and private-pay therapy billing, while providing day-to-day accounting support and audit assistance. This role manages financial transactions related to tuition, EFA and PIAK scholarships, and private-pay therapy invoicing in FACTS, and performs light accounting functions including accounts receivable, accounts payable, journal entries, and QuickBooks support. The position serves as a key liaison between families, program staff, therapists, and accounting to ensure accuracy, compliance, and timely financial processing. Essential Functions / Key Responsibilities: Manage student tuition accounts, including setup, invoicing, payment application, adjustments, and reconciliation. Process and manage private-pay therapy invoicing in FACTS, ensuring accurate rates, services, and documentation. Monitor outstanding balances and follow up with families and internal teams regarding payment status and discrepancies. Maintain accurate student financial records and supporting documentation. Administer Education Freedom Account (EFA) and PIAK scholarships, including invoicing, tracking, reconciliation, and documentation. Coordinate scholarship payments with families, state programs, and internal departments. Ensure compliance with scholarship requirements, deadlines, and recordkeeping standards. Serve as a primary contact for scholarship-related questions and issue resolution. Perform accounts receivable functions related to tuition, scholarships, and private-pay services. Assist with accounts payable, including invoice review, coding, and processing support. Prepare and enter basic journal entries as assigned. Maintain organized financial records to support reconciliation and reporting. Assist with data entry and maintenance in QuickBooks or related accounting systems. Prepare documentation and schedules for internal and external audits. Support audit requests related to tuition, scholarships, billing, and accounting transactions. Ensure records are complete, accurate, and audit-ready. Assist in identifying and improving processes to strengthen internal controls and compliance. Communicate professionally with families, therapists, program staff, and accounting regarding billing, scholarships, and account status. Coordinate closely with internal teams to resolve discrepancies, missing documentation, or payment issues. Track open items and follow up proactively to ensure timely resolution. Requirements Required Qualifications High school diploma or equivalent required; associate’s or bachelor’s degree in accounting, finance, business, or a related field preferred. Basic accounting background, including familiarity with accounts receivable, accounts payable, and journal entries. Experience with billing, student accounts, or financial administration. Proficiency with Microsoft 365 (Outlook, Teams, Excel, Word). Strong attention to detail and ability to handle confidential financial information. Experience/ Knowledge required: Experience using QuickBooks. Familiarity with FACTS or similar tuition and billing systems. Experience administering scholarships or grant-funded programs (EFA, PIAK, or similar). Prior experience supporting audits or compliance reviews. Background in education, therapy services, nonprofit, or healthcare environments. Core Competencies Financial accuracy and accountability Organization and follow-through Clear, professional communication Compliance and audit awareness Cross-department collaboration Skills/ Abilities: Ability to communicate effectively and professionally with a wide variety of people. Strong organizational skills with attention to detail and accuracy. Basic computer skills which include a working knowledge of databases, word processing, spreadsheets, and Internet software. Ability to handle multiple tasks in a very busy environment. Ability to defuse escalated situations while maintaining excellent customer service. Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations. Ability to add, subtract, multiply, divide, in all units of measure using whole numbers, common fractions, and decimals. Ability to apply common sense understanding to carry out detailed, but uninvolved, written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. TRAVEL REQUIREMENTS Travel is not required for this position. ACCESS drivers are required to maintain a valid Driver’s License, current auto liability insurance and registration, a clean driving record, and physical ability to drive to local locations throughout Arkansas.

Responsibilities

This specialist manages the administration and reconciliation of student tuition, scholarships, and private-pay therapy billing, while providing essential day-to-day accounting support and audit assistance. Key duties include processing financial transactions in FACTS, performing accounts receivable/payable functions, and serving as a liaison between families, staff, and accounting.