SALARY GRADE

Case Western Reserve University is committed to providing a transparent estimate of the salary for this position at the time of its posting. The starting wage rate is $19.41 per hour, depending on qualifications, experience, department budgets, and industry data.
Employees receive more than just a paycheck. University employees enjoy a comprehensive benefits package that includes excellent healthcare, retirement plans, tuition assistance, paid time off, and a winter recess.

QUALIFICATIONS

Experience: 5 years of progressively responsible related experience in areas providing a responsive, customer driven environment.
Education: High school education required; Bachelor’s degree preferred.

REQUIRED SKILLS

• Excellent interpersonal and communication (oral and written) skills, and strong service orientation towards others.
• Demonstrated maturity, including good judgment and ability to be discrete.
• Proven administrative ability, professionalism, leadership and good decision-making skills.
• Must be able to work independently, be able to multi-task and define priorities.
• Excellent computer skills. Knowledge of Microsoft Office and proficiency in database management.
• Ability to serve as a facilitator and to work with people from different backgrounds and from many geographic locations throughout the world.
• Demonstrated history of successful support, education, and advocacy for all students, aligned with the values, mission, and messaging of the university, while adhering to the staff policy on conflict of commitment and interest.
• Ability to meet consistent attendance.
• Ability to interact with colleagues, supervisors, and customers face to face.

ESSENTIAL FUNCTIONS

• Provide administrative assistance to the Undergraduate Education Committee. Schedule committee meetings, take minutes, and maintain records of administrative actions in the undergraduate education committee. . Maintain a departmental database of current and former biomedical engineering undergraduate students. Maintain a calendar of all relevant recruiting and student activities. With supervision of BME Student Affairs Specialist and student PI/mentor, assist with Graduate Student Payroll Forms (GSPF) process, confirming funding with department admins, and compliant completion of Memo of Assistance (MOAs) forms for all BME graduate students. Maintain department student database with support from BME Student Affairs Specialist. (25%)
• Serve as the primary administrative interface with biomedical engineering undergraduate students. Plan and implement orientation events for undergraduate students. Guide first year students to information and other resources that assist their choice of biomedical engineering as a major. Receive and process major and minor degree declarations. Assist the Undergraduate Education Committee with faculty advising activities such as assigning advisors, EXPLORE events and data reporting. Maintain up-to-date knowledge of current policies and procedures relative to BME undergraduate and graduate programs and relevant university policies. Regularly inform BME undergraduate students and faculty regarding events and deadlines relevant to BME programs. (25%)
• Coordinate biomedical engineering department recruiting activities such as the Choices Fair and Open House. This is to be performed in coordination with Case Western Reserve University Undergraduate Admission and the biomedical engineering undergraduate education committee. Maintain inventory of all recruiting supplies, including brochures, flyers, posters, banners. Arrange activities for prospective undergraduate students as part of university visit days and for individual student visits, as directed. Represent assigned departments and the Case School of Engineering at national recruiting events and fairs as needed. Support the Student Affairs Specialist with recruiting activities for graduate students. Provide essential support organizing the annual Open House including, but not limited to, scheduling Open House activities, and scheduling faculty interviews of prospective PhD students. Assist with coordinating the participation of current graduate students and faculty in the recruiting process. Coordinate separate visits by individual prospective students as directed. (20%)
• Facilitate undergraduate and graduate awards processes, including those for the CAA Junior Alumni Association, annual undergraduate awards, and annual graduate awards. This includes but not limited to: gathering award information, posting surveys, soliciting faculty input and recommendations, managing data for faculty review and decision making, preparing award letters and check requests and notifying Undergraduate/Graduate studies of winners to be published to CWRU¿s website and commencement publications. (10%)
• Focus on undergraduate experiential opportunities. Regularly solicit research opportunities in faculty laboratories and connect these to interested students. Solicit internship opportunities and make these known to undergraduate students, and guide interested students to the co-op office. Coordinate and implement summer research experiences for undergraduate students as directed. Support the Biomedical Engineering Society’s student chapter. Promote undergraduate student social and professional organizations and activities within the department. Keep faculty informed of student functions. (10%)

SUPERVISORY RESPONSIBILITIES

This position does not have any supervisory responsibilities.