Student and Resource Management Coordinator at Victoria University Minimal

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

23 Jun, 26

Salary

101288.0

Posted On

25 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Operational Lead, Coordinator, Logistical Puzzles, Analytical Capability, Attention To Detail, Operational Improvement, Scheduling, Resource Allocation, Staff Supervision, Team Development, Enterprise Databases, Data Extraction, Stakeholder Negotiation, Judgement, Collaboration, Process Optimisation

Industry

Higher Education

Description

About VU: At Victoria University, our aim is to be a global leader in dual-sector learning and research by 2028. Join us on the journey and help us achieve our strategic drives embedded in our Strategic Plan 2022-2028: Start well, finish brilliantly. [https://www.vu.edu.au/strategic-plan/#page=1] One of the drivers “Thriving place to Study and Work” will enable us to continue to create places that our students and staff love to belong and feel immense pride. About the Team: You will be joining the Administration portfolio within the College of Sport, Health and Engineering, a high-performing team dedicated to delivering efficient and student-centred operational services. Our portfolio supports planning, resource management, academic delivery, and process optimisation across the College’s diverse disciplines, including Nursing, Allied Health, Clinical Science, Biomedical and Life Science, Sport and Movement Sciences, Built Environment and Engineering. Within this portfolio, Student and Resource Management (SRM) is a key work stream responsible for: * Coordinating unit offerings and course sequencing * Managing timetabling inputs and specialist facility requirements * Overseeing sessional staff contracting and workload data * Producing analytical reports that guide College-level decisions * Driving continuous improvement in resource management We are a collaborative, data-driven team that values proactive planning, strong stakeholder relationships, and service excellence. About the Role: This pivotal role leads the coordination of the College’s unit offerings, resource planning, and the complex administrative frameworks that underpin our academic delivery. Reporting to the College Operations Manager, you will manage a small, dedicated team to navigate the "puzzle" of sessional contracting and timetabling. You won’t just be managing a process, you will be a key collaborator, working alongside Heads of Program, Central Timetabling, Technical Services, and Course Unit Advisors to resolve intricate space and workload challenges. Position Key Duties A key focus of the role is advancing SRM toward proactive and preventative planning. By building team capability, and ensuring operational continuity during peak cycles. You will also generate high-level data insights to support resource decisions, monitor student load trends, and maintain the integrity of College workload reporting. Salary: HEP7 $101,288 + 17% superannuation Employment Type: Full-time continuing role Hours: 36.75 (1.0 FTE) hours per week Location: Footscray Park Campus For a detailed overview of the role’s duties and responsibilities, please refer to the Position Description – Student and Resource Management Coordinator [https://webresources.vu.edu.au/hr/employment/pdf/2026/371_17696.pdf] About You: You are an operational lead or coordinator who thrives on complex logistical puzzles. You are someone who brings strong analytical capability, an eye for detail, and a passion for operational improvement. You are someone who can take a high-volume, deadline-driven environment and turn it into a streamlined, efficient machine. The Ideal Fit: You have a proven track record of managing intricate scheduling, resource allocation, or logistical requirements in environments where precision is non-negotiable You know how to get the best out of your team. You are confident in supervising and developing staff; identifying training gaps, and building a culture that stays calm and professional during peak ‘crunch’ periods. You aren't just a "user" of software, you are strong at navigating enterprise databases and extracting the data insights needed to back up your decisions. You can translate complex data into clear advice, and you’re comfortable negotiating with stakeholders who have competing priorities to reach the best outcome for the organisation. Behavioural Traits: * You show strong judgement and independence, particularly when balancing competing priorities or navigating complex resource decisions. * You work comfortably with ambiguity and can remain organised, strategic, and solutions focused during peak periods. * You value collaboration, professionalism, and building genuine partnerships. You understand that the best results come from working across boundaries to ensure seamless delivery. The University is a Child Safe organisation. You will be required to hold a current Working with Children Check (WWCC) or be willing to obtain one prior to commencing employment. How to Apply Applications must be submitted as: * Your curriculum vitae/resume * A combined document comprising: * A cover letter * Your responses addressing all selection criteria located in the position description * Evidence of applicable qualifications, licences and registration The University is a Child Safe organisation. You will be required to hold a current Working with Children Check (WWCC) or be willing to obtain one prior to commencing employment. Who to Contact? For further information relating to the position, please contact Suruchi Goel, Operations Manager by email at Suruchi.Goel@vu.edu.au. Applications will close Tuesday the 7th of April 2026 (11:59pm AEST). This advert may close earlier should a suitable candidate be identified. Early applications are strongly encouraged. Visa sponsorship is not available for this position. This role requires for applicants to have full and permanent working rights in Australia. Why Join VU VU provides competitive salaries, excellent superannuation, and a variety of benefits. The university fosters an environment where staff can excel, achieve their goals, and develop their careers. With a focus on diversity, inclusion, and family-friendly policies, VU supports both professional and personal well-being. For more information, please visit our Careers at VU Webpage [https://www.vu.edu.au/about-vu/strategy-leadership-governance/jobs-at-vu] Our Commitment to Protecting Country Victoria University honours its deep diversity as a foundation for collaboration and social progress. We will demonstrate sensitivity in respecting First Nation perspectives. We will ensure that we respect our Indigenous voices and commit to sustainable Protecting Country. We will take leadership responsibility, in all that we do, to improve the health and wellbeing of our local and global communities, and the planet that we share. Our Commitment to Progressive Inclusivity VU is an equal opportunity employer and proudly committed to progressive inclusivity. We welcome and celebrate diversity in all its forms including Aboriginal and Torres Strait Islander peoples, people with disability, culturally and racially marginalised communities, LGBTQIA+ individuals, and people of all ages and socio-economic backgrounds. We strive to reflect the communities we serve and foster an inclusive, respectful, and supportive environment where everyone feels they belong. We are proud to be a WGEA Employer of Choice for Gender Equality. [https://www.vu.edu.au/about-vu/our-uni/equality-inclusion-belonging/gender-equity/wgea-statement] Our Commitment to Inclusive Recruitment VU is committed to providing a positive and barrier-free recruitment experience. If you require adjustments at any stage of the recruitment process, including accessible formats of documents, please contact us at inclusivecareers@vu.edu.au [inclusivecareers@vu.edu.au] or call (03) 9919 5999.

Responsibilities

This pivotal role leads the coordination of the College’s unit offerings, resource planning, and the complex administrative frameworks that underpin academic delivery, including managing sessional contracting and timetabling.