Student Life Associate at Walnut Hill School For The Arts

Natick, Massachusetts, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Oct, 26

Salary

25.0

Posted On

18 Jul, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Communication, Organization, Time Management, Decision Making, Confidentiality, Google Applications, Microsoft Office, Transportation Coordination, Student Support, Administrative Support, Cultural Competence

Industry

Description

Walnut Hill School for the Arts is seeking a Student Life Associate to join the Student Life team in August, 2026. This position is a key member of the Student Life team providing support to the team with the management and coordination of a wide range of student activities including: Activities, Traditions, Residential Life, International Programs, Student Support, and Transportation. Reporting directly to the Dean of Students and working closely with the rest of the team, the Student Life Associate provides administrative and operational support to the Dean of Students and the Student Life Office. This position oversees the attendance system, assists with transportation coordination, and serves as the Yearbook Advisor and Day Student Advisor. The Associate works closely with all members of the Walnut Hill community including students, faculty, staff, and transportation vendors. This is a full-time position, Monday - Friday, 8:30 AM - 4:30 PM, with a ½ hour unpaid lunch break, with some flexibility in the schedule. The ideal candidate has exceptional customer-service and communication skills and is highly organized with the ability to learn and adapt to new technologies. All Walnut Hill faculty/staff are active, engaged members of the school community who are committed to collaborating and growing in their field. Responsibilities Include: Attendance System * Manage all aspects of the student attendance system; * Oversee the “attendance/absence” email by responding in a timely manner and accurately documenting absences; * Handle daily attendance communication with students and families; * Maintain accurate records to facilitate the various levels of meetings and communications related to student attendance; * Follow-up with students and faculty as needed to clarify attendance issues; * Support the Dean of Students and the Assistant Head of School in communications regarding attendance; * Work closely with the Registrar, Music Department Assistant, Dance Department Assistant, Health Center, and College Counseling offices around attendance/absence management; and * Other attendance duties as assigned. Yearbook, Day Student Leaders, & Student Workers * Responsible for on-time completion of the annual Yearbook; meet weekly, or as needed, with the student leadership to help them organize, design, and complete the yearbook; coordinate Yearbook distribution each year; * Serve as the Day Student Advisor; meet on a regular basis with day student leaders to facilitate their program ideas and address concerns they raise; and * Coordinate with the Business Office and HR on annual Student Worker hiring and work permit process. Transportation * In collaboration with other members of the Student Life team, learn and understand the management and implementation of the transportation system; provide transportation coordination coverage as needed when other staff are absent; provide assistance and customer service to students, faculty, and staff regarding rider concerns; * Drive/chaperone students as needed and assigned by Student Life Staff. Administrative Support * Provide forward facing student support for the Student Life Office; * Provide general administrative and clerical support; answer phone, email, and in-person questions and provide direct support to students and staff; * Regularly check and update online system for students checking in/out of campus; * Schedule and coordinate student appointments with Student Life Team members; * Help coordinate student clubs events and activities; * Order and maintain department supplies; * Work collaboratively with the team and colleagues in all departments; and * Other duties as assigned. Collaboration, Professional Development, and Training * Work collaboratively with colleagues across all departments to foster a positive working and educational environment for students and employees to support the school’s mission, vision, and core values; * Participate in communal programming, all-school events, art events, and support student performances, art openings, exhibitions, and other campus-wide activities if appropriate and instructed by supervisor; * Attend and participate in required faculty and staff meetings and department meetings; participate and engage fully in individual reviews and evaluations; be open to feedback and work with supervisor to set goals and expectations for the future; * Speak authentically about the imperative for community and belonging in schools; be committed to learning about and contributing to Walnut Hill’s culture of belonging; * Attend and participate in appropriate Professional Development (PD) days, training programs, orientation programs, benefit meetings, mandatory seminars, team-building exercises, and safety training/drills; and * Display willingness and ability to grow, learn, explore new approaches, and practice self-reflection. Skills & Qualifications * 1+ years related experience required; * BA degree or equivalent experience preferred; * Experience with scheduling and transportation systems a plus; * Excellent organizational, time management and communication skills; * Possess excellent customer service skills and ability to work with a wide range of people: * Ability to work independently and effectively in a changing, fast-paced environment; * Excellent decision-making skills; ability to react calmly and effectively in emergency situations; * Ability to maintain confidentiality; * Proactive, independent, and highly collaborative style; * Ability to safely operate motor vehicles and follow safety laws, regulations, and School policies; * Commitment to working in and fostering an inclusive community; be committed to learning about and practicing anti-racist work; * Possess cultural competence in working with diverse populations; * Strong verbal, written, and computer skills; proficiency with Google applications and Microsoft Office; ability or willingness to learn new online systems and transportation software; * Current driver’s license is required. About us: Walnut Hill School for the Arts, located in Natick, Massachusetts and 20 minutes from Boston, is an independent boarding and day high school offering a transformational educational experience designed for student artists in grades 9–post graduate. Walnut Hill combines a comprehensive college-preparatory academic curriculum with intensive, pre-professional artistic training in theater, dance, music, visual art, and writing, film & media arts. Walnut Hill is committed to creating and enhancing an inclusive environment, and welcoming and celebrating a wide range of cultural, artistic, and educational backgrounds that compliments and supports our diverse community. Commitment to the School’s Core Values, of Community, Growth, Excellence, Creativity, and Respect are imperative to the success of all Walnut Hill faculty, staff, and administration members. All Walnut Hill faculty/staff are active and engaged members of the school community who are committed to collaborating and growing in their field, participating in school events, supporting students in their arts, supporting other faculty/staff members, and who have the ability to self-reflect on their own practice. Physical Demands Physical demands include dexterity for mechanical and supply operation including but not limited to driving, writing, typing, using electronic devices, computer, phone, office machinery, copy machine, fax machine, and printers, and tools. Walking, ascending/descending stairs, stooping, bending, reaching, carrying, lifting, pushing/pulling, and sitting or standing for extended periods of time are common. Work environment may include extreme temperatures both inside and outside, precipitation due to the New England weather, and machinery noise. Proper use of applicable personal protective equipment (PPE) is required. To Apply: Submit resume and cover letter through the Walnut Hill School for the Arts online Career Center. Note: All offers of employment are contingent upon the successful completion of state and federal background checks. Walnut Hill does not provide visa sponsorship.

Responsibilities

Provides administrative and operational support to the Student Life Office, specifically managing the student attendance system and transportation coordination. Additionally serves as the Yearbook Advisor and Day Student Advisor while supporting various student activities and events.