JOB SUMMARY:

This position will provide support to the Student Life Department in the Office of Student Affairs. The support provided by the Department Coordinator is administrative and clerical, utilizing both oral and written communication skills on a daily basis, and includes program coordination. Daily tasks will include front desk operations of managing walk-in traffic, overseeing the student attendance process, preparing materials for presentations, writing letters, and organizing meetings and activities that are central to the mission of the department. In support of the Manager of Student Life, two Senior Student Life Officers, and all activities generated by the unit. The position will assist in all aspects of planning student programs, events, and activities, as well as large campus events such as Commencement, New Student Orientation, Global Day, Open Days, and other key events. The position works in a cross-functional manner with the administrative support staff for the Office of Student Affairs. The work environment is student-centered, solution-oriented, and constantly evolving, with high expectations for accuracy and follow-through with assigned tasks.

MINIMUM QUALIFICATION AND EDUCATION

Essential: Bachelor’s degree

REQUIRED KNOWLEDGE AND SKILLS

• Have a customer service background with experience or willingness to be student-centered with services.
• Strong office management skills, including excellent skills in setting priorities, scheduling, time management, organizational management, interpersonal communication, and problem-solving skills.
• Knowledge of event planning, preparing, and execution.
• Excellent administrative skills for an office setting that requires solution-oriented thinking and resource management.
• Proficiency in MS Office (Word, Excel, PowerPoint, and Outlook) is a must, and a willingness to learn and use online office management software with knowledge of word processing and spreadsheet manipulation.
• Excellent communication skills in English, both spoken and written, are mandatory.
• Ability to work in a setting with sensitive and confidential student information.

WORK EXPERIENCE

Minimum 2-4 years’ experience in the coordinator/Secretarial/ Administration field.

This position will provide support to the Student Life Department in the Office of Student Affairs. The support provided by the Department Coordinator is administrative and clerical, utilizing both oral and written communication skills on a daily basis, and includes program coordination. Daily tasks will include front desk operations of managing walk-in traffic, overseeing the student attendance process, preparing materials for presentations, writing letters, and organizing meetings and activities that are central to the mission of the department. In support of the Manager of Student Life, two Senior Student Life Officers, and all activities generated by the unit. The position will assist in all aspects of planning student programs, events, and activities, as well as large campus events such as Commencement, New Student Orientation, Global Day, Open Days, and other key events. The position works in a cross-functional manner with the administrative support staff for the Office of Student Affairs. The work environment is student-centered, solution-oriented, and constantly evolving, with high expectations for accuracy and follow-through with assigned tasks.