Studio Coordinator at Gensler

Mumbai City, maharashtra, India -

Full Time

Start Date

Immediate

Expiry Date

05 Jun, 26

Salary

0.0

Posted On

07 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Operational Support, Facility Audits, Inventory Management, Mail Handling, Event Coordination, Calendar Management, Onboarding Support, Basic IT/AV Support, Process Improvement, Visa Coordination, Expense Processing, Invoice Management, Microsoft Office Proficiency, Interpersonal Skills, Time Management

Industry

Architecture and Planning

Description

Your Role As a Studio Coordinator in Gensler’s Mumbai office, you will provide essential administrative and operational support to the studios and play a key role in ensuring smooth day to day office operations that enable overall business success. Your role includes coordinating and supporting internal team members within Mumbai office and also with vendors, assisting guests, managing office supplies and equipment, overseeing preventive maintenance, and managing a broad range of clerical and administrative tasks to keep the studio running efficiently. What You Will Do Deliver a positive and welcoming experience for team members and guests Maintain the cleanliness, aesthetic quality, and organization of the office, including conducting facility audits, overseeing repairs, and ensuring all furniture and appliances are in working order. Coordinate with building management, maintenance teams, and cleaning providers to ensure smooth facility operations. Manage inventory, ordering, and restocking of office and pantry supplies, marketing materials, and name cards. Handle all incoming and outgoing mail, couriers, and deliveries. Support office moves, renovations, furnishings, and seating assignments. Assist out of town visitors by providing hotel, restaurant, parking, and local recommendations. Coordinate travel, visas, transportation, accommodations, and guest access for visitors and overseas colleagues. Work closely with the Managing Director on office communications related to logistics, moves, and building updates. Plan and coordinate logistics and catering for events including staff meetings, town halls, celebrations, wellness events, client meetings, and office tours. Manage and update the Office Calendar, including weekly and annual meetings, while coordinating with various communities and functions. Support onboarding activities for new team members. Provide basic IT/AV support in collaboration with the IT Helpdesk. Support cultural initiatives such as anniversaries, celebrations, and team recognition. Continuously improve office processes, systems, workflows, and overall customer experience. Assist HR with visa coordination, recruitment scheduling, training support, and timesheet management. Assist Finance with expense and reimbursement processing, and vendor invoice management. Your Qualifications Bachelor’s degree with a minimum of 5 years of experience in a similar role. Excellent verbal and written communication skills in English. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, etc.). Professional appearance, strong interpersonal skills, and a polished demeanor. Strong problem solving abilities, with the capability to work both independently and collaboratively. Highly responsive, proactive, and reliable, with strong follow through. Comfortable working in a fast paced, deadline driven environment. Exceptional attention to detail, organizational skills, and time management abilities. Ability to multitask, prioritize effectively, and maintain confidentiality in personal and business matters. Willingness to travel when required. Preferred: Experience with Adobe Creative Suite (Photoshop, InDesign, Illustrator, Adobe Acrobat). Life at Gensler As a people-first organization, we are as committed to enjoying life as we are to delivering best-in-class design. From internal design competitions to research grants to “Well-being Week,” our offices reflect our people’s diverse interests. We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability and wellness programs. We also offer profit sharing and twice annual bonus opportunities. As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future. At Gensler, the value of our work stems from its positive impact on the human experience. We are a dynamic and collaborative design firm uniting creativity, research, and innovation to solve complex problems for our clients. Our work challenges conventional ideas about architecture and the built environment. We aren’t just designing buildings—we are reimagining cities and places that make a difference in people’s lives. Founded in 1965, Gensler has built a team of 6,000 professionals who partner with clients in over 100 countries each year. Everything we do is guided by our mission: to create a better world through the power of design. NOTICE TO APPLICANTS We are proud to be an Equal Employment Opportunity and Affirmative Action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state, or local law. Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with applicable federal, state and local law. See also Know your rights: Workplace discrimination is illegal, right to work and E-verify program, as required by law. Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us. Regarding Gensler’s approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud. Anyone who suspects that they have been contacted by someone falsely representing Gensler should email info@gensler.com.

Responsibilities

The Studio Coordinator will provide essential administrative and operational support to the studios in the Mumbai office, ensuring smooth day-to-day operations by managing facilities, supplies, and coordinating internal and external communications. Key duties include maintaining office organization, handling logistics for visitors and events, and supporting HR and Finance functions.