The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.
The Faculty of Science, Technology and Medicine (FSTM) at the University of Luxembourg contributes multidisciplinary expertise in the fields of Mathematics, Physics, Engineering, Computer Science, Life Sciences and Medicine.
Through its dual mission of teaching and research, the FSTM seeks to generate and disseminate knowledge and train new generations of responsible citizens in order to better understand, explain and advance society and environment we live in.

In this role, you will provide administrative and project support to the Faculty’s teaching program, with a particular focus on coordinated EU Master Programs. You will work closely with the team of study program administrators, the Dean’s office of the Faculty, and central services of the University.

• Collaborate with the study program directors in the planning and scheduling of study programs, including classes and exams:
• Arrange classrooms, equipment and materials needed for study program activities
• Coordinate with faculty members, students and external partners to ensure smooth delivery of programs
• Serve as the primary contact point for students and staff regarding study program queries
• Assist and advise students with registration, timetable information and general program-related assistance by email, phone and via the online platform
• Provide follow-up and day-to-day administrative assistance regarding planning and study program updates
• Data base administration: course, grades, ECTS, etc.
• Ensure study program adhere to institutional policies and accreditation requirements, ensuring compliance with academic regulations
• Maintain accounting records of program courses within the university’s accounting guidelines
• Assist the study director with promoting the teaching programs (meetings, open days, student fairs, etc.)
• Provide administrative support for non-academic events related to the study programs
• Ad hoc support for other study program administrators (e.g. covering in case of absence etc.)
• Collaborate with project managers and research facilitators managing EU funding that supports coordinated EU Master Progams:
• Strategic Oversight of EU and Erasmus+ Programmes in leading the planning, coordinating and continuously improving the international study programmes funded by EU and Erasmus+ initiatives, ensuring alignment with institutional goals and funding regulations
• Stakeholder Engagement and Relationship Management in building and maintaining strong relationships with academic departments, partner universities, funding agencies, and student bodies to ensure effective collaboration and programme delivery
• Support for Mobility and Exchange Activities in coordinating student and staff mobility processes, including application management, documentation, and support services