Subcontract Administrator at Climatec LLC

Phoenix, Arizona, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Aug, 26

Salary

0.0

Posted On

07 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Contract Administration, Compliance Management, Subcontractor Onboarding, Insurance Verification, Lien Releases, Microsoft Office, Construction Accounting, Audit Readiness, Certified Payroll, OCIP, Change Orders, Invoicing, Interpersonal Communication, Time Management, Attention To Detail, Customer Service

Industry

Facilities Services

Description

About Robert Bosch GmbH Headquartered in Germany, Robert Bosch GmbH is a premier global supplier with four primary business sectors: Automotive Technology, Industrial Technology, Consumer Goods, and Energy and Building Technology. Over 400,000+ associates generate sales of over €90 billion. Bosch improves quality of life worldwide with products and services that are innovative and spark enthusiasm. In short, Bosch creates technology that is “Invented for life.” Ninety-two percent of the share capital of Robert Bosch GmbH is held by Robert Bosch Stiftung GmbH, a charitable foundation. The special ownership structure guarantees the entrepreneurial freedom of the Bosch Group, making it possible for the company to plan over the long term and to undertake significant investments in safeguarding its future. In North America, Robert Bosch LLC supplies automotive original equipment and aftermarket products, industrial drive and control technology, power tool, security and building technology, thermo-technology, household appliances, solar energy, healthcare, and software innovations. Bosch established its regional presence in North America in 1906 and now employs 41,000 associates in more than one hundred locations. Bosch Building Technologies Integrator Business The regional system integration business called Bosch Building Technologies offers solutions and customized services for building security, energy efficiency, and building automation for commercial buildings and infrastructure projects Bosch started its Integrator Business in North America through the acquisition of Climatec in 2015. Climatec expanded Bosch’s role as a comprehensive supplier of energy, building automation and security solutions. Climatec is recognized in the building industry as an independent single-source integrator of critical building systems including energy services, building automation and security & life safety in the U.S. market. The company provides consulting, planning, implementation and 24/7 remote management. Climatec is active in several market segments and industries including data centers, commercial real estate buildings, and federal, state, and local government. Climatec has operated as an independent entity, maintaining its offices in Arizona, California, Nevada, Texas, New York, and New Jersey. Climatec continues to represent and integrate numerous leading manufactures’ product lines across its wide range of services, including Bosch products. In 2023, Bosch acquired Canadian-based security integrator Paladin Technologies. Merging Paladin Technologies and Climatec will significantly expand Bosch’s Integrator Business in North America. Today the combined entity of Bosch Building Technologies (previously Climatec and Paladin Technologies) represents over $800M in revenues and 2800 associates. Utilizing the strengths of both companies, Bosch offers its customers a complete portfolio of networked and efficient energy, building automation and security solutions. Job Summary: Subcontractor Administrator supports subcontractor onboarding, contract administration, and compliance management, including agreements, documentation, and invoicing. Serves as a liaison between subcontractors and project teams while ensuring accurate records, timely processing, and audit readiness. Responsibilities: * Coordinate and manage the Subcontractor pre-qualification process * Administer and distribute Master Agreements for Subcontractors * Review Agreement modifications providing advice and interpretation to Ops team * Analyze and manage required compliance documents including contractor’s license, certificates of insurance, insurance endorsements & lien releases * Issue Work Authorizations & Change Orders * Review and process Subcontractor monthly invoices * Review of Contracts for Subcontractor * Assist Subcontractors & Bosch PM’s with contract or status inquiries * Support month-end and year-end close activities * Monitor timely submission of Certified Payroll & OCIP as related to compliance * Maintain compliant audit files and support internal and external audit requests * Maintain current knowledge of relevant subcontract procedures and practices * Special projects as assigned * Other duties as assigned Required Qualifications: * At least 3 years of experience in a construction environment, specifically in insurance, contract management, or compliance. * Strong proficiency in Microsoft Office applications, including Word, Excel, and Outlook. * Ability to manage and analyze compliance documents, including contractor licenses, certificates of insurance, and lien releases. * Excellent attention to detail for maintaining compliant audit files and supporting internal and external audit requests. * Demonstrated ability to work under pressure, multi-task, and meet deadlines. * Strong organizational and time-management skills to coordinate the Subcontractor pre-qualification process and manage compliance activities. * Customer service-focused mindset to assist Subcontractors and internal teams with inquiries. * Excellent communication and interpersonal skills to collaborate with the operations team and other stakeholders. * Construction projects accounting experience Preferred Qualifications: * Bachelor’s Degree in Business Administration, Contract Management, or a related field. * At least 5 years of experience in a construction environment, specifically in insurance, contract management, or compliance. * Experience with Certified Payroll and Owner-Controlled Insurance Programs (OCIP). * Knowledge of subcontractor procedures, practices, and compliance standards. * Familiarity with month-end and year-end close activities in a contract or compliance environment. * Previous experience managing and interpreting Master Agreements or agreement modifications. * Experience supporting special projects related to contract or compliance management. Physical Demands: In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of the job. * Must be able to effectively communicate, (ie see, hear, speak and write clearly) in order to communicate with colleagues and/or customers; manual dexterity required for occasional reaching, lifting of light office objects, and operating office equipment Working Conditions: In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job. * The office is clean, orderly, properly lighted and ventilated. Noise levels are considered low to moderate Additional Information: * Working Hours: This position generally works Monday- Friday, overtime and on call when necessary * Travel Requirements: Local if needed * Benefits: * Medical * Dental * Vision * Flexible Spending Accounts * 401K w/ company match * Life/AD&D/LTD * Paid Vacation/Sick/Holidays * Employee Assistance Program * Pet Insurance   Equal Employment Opportunity Statement This company considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law. Equal Opportunity Employer, including disability / veterans. All your information will be kept confidential according to EEO guidelines. California Privacy Notice California residents have the right to receive additional notices about their personal information. To learn more, click here [https://www.climatec.com/climatec-notices/privacy-statement]. Reasonable Accommodations If you require a reasonable accommodation in completing a job application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, you can reach out to our HR team for support at 602-944-3330 or email talentacquisitionteam@climatec.com. Please note our HR representatives do not have visibility of application or interview status. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job Indefinite U.S. work authorized individuals only. Future sponsorship for work authorization unavailable.

Responsibilities

The Subcontract Administrator manages subcontractor onboarding, contract administration, and compliance documentation including insurance and lien releases. They serve as a primary liaison between subcontractors and project teams to ensure accurate invoicing and audit readiness.