Summer Day Camp Administrative Coordinator at Grand Traverse Bay YMCA

Traverse City, Michigan, United States -

Full Time

Start Date

Immediate

Expiry Date

18 May, 26

Salary

18.0

Posted On

18 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Time Management, Verbal Communication, Written Communication, Office Technology Proficiency, Multitasking, Calmness Under Pressure, Staff Scheduling, Supply Ordering, Logistics Management, Record Keeping, Invoicing, Customer Service, Training Assistance, Compliance Monitoring

Industry

Wellness and Fitness Services

Description

Description Looking for a job this summer that does not include nights or weekends? Make this summer count and join the team providing the best summer ever to kids in our community! Start planning now by applying today! OUR CULTURE: Our mission and core values are brought to life by our culture. At the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: We are open to all. We are a place where you can belong and become. We are genuine: We value you and embrace your individuality. We are hopeful: We believe in you and your potential to become a catalyst in the world. We are nurturing: We support you in your journey to develop your full potential. We are determined: We are on a relentless quest to make our community stronger, beginning with you. Requirements Position Title: Summer Day Camp Administrative Coordinator Reports To: Camp Director Department: Camp Classification: Full Time, Non-Exempt, Seasonal Compensation: $18.00/hour POSITION SUMMARY: As the Camp Supervisor, you will impact our community’s youth through the day-to-day operations of summer camp. Help create and foster a strong sense of teamwork, provide aid to the Camp Director in the process of training all full-time and part-time seasonal staff. This position will assist the Camp Director in all aspects of ensuring compliance with applicable program safety and licensing standards. The Camp Supervisor ensures that all Camp activities and programs are safe, engaging and designed to provide the best experience for all participants. ESSENTIAL FUNCTIONS: Serve as the primary point of contact for parents/guardians during camp hours Answer phones, emails, and in-person inquiries in a professional and welcoming manner Position will require in-service hours as lead counselor based on programmatic needs Assist with camper check-in and check-out procedures Maintain accurate camper files, weekly master attendance logs, camper sign in/sign out sheet Manage camp administrative operations including registration, waitlist coordination, enrollment changes, payment processing, invoicing, and maintenance of accurate participant records Communicate daily/weekly updates, reminders, and announcements to families as directed Coordinate and maintain camp communication platforms, ensuring families receive clear, timely information regarding weekly theme days, field trips, Friday BBQs, schedules, and other essential camp updates Address parent questions or concerns and escalate to leadership when appropriate Assist the Camp Director with staff scheduling, supply ordering, and daily camp logistics, including activity materials, snack supplies, and general program needs Prepare and organize paperwork for staff (rosters, schedules, incident reports) Help track staff attendance and coverage needs QUALIFICATIONS: At least 21 years of age High school diploma or equivalent preferred Strong organizational and time-management skills Excellent verbal and written communication skills Proficiency with basic office technology (email, spreadsheets, databases) Ability to multitask and remain calm in a busy camp environment Strong understanding of the YMCA mission and adhere to YMCA value Will need to provide three letters of recommendation Must be able to pass a Child Abuse & Neglect background check through DHHS Must be able to provide a live scan fingerprint and background check request Must be willing to work flexible hours from 6/15/2025 through 8/21/2025 Current Adult/Child CPR and First Aid Certification before 6/15/20256 (internal training provided) WORKING CONDITIONS: Must be able to work in a fast-paced environment Must be able to lift minimum of 25 pounds Long periods of standing and/or walking The employee frequently is required to stand, sit, lift, bend and reach, and must be able to move around with the work environment Work environment noise level could be moderate to high at times A required 30-hour training week will take place between 6/8/25 and 6/12/25 CPR/AED and First Aid required before 6/15/2025 CORE COMPETENCIES: Mission Advancement: Accepts and demonstrates the Y’s vales. Demonstrates a desire to serve others and fulfill community needs. Recruits volunteers and builds effective, supportive working relationships with them. Supports fund-raising. Collaboration: Works effectively with people of different backgrounds, abilities, opinions, and perceptions. Builds rapport and relates well to others. Seeks first to understand the other person’s point of view and remains calm in challenging situations. Listens for understanding and meaning; speaks and writes effectively. Takes initiative to assist developing others. Operational Effectiveness: Makes sound judgments, and transfers learning from one situation to another. Embraces new approaches and discovers ideas to create a better member experience. Establishes goals, clarifies tasks, plans work and actively participates in meetings. Follows budgeting policies and procedures and reports all financial irregularities immediately. Strives to meet or exceed goals and deliver a high-value experience for members. Personal Growth: Pursues self-development that enhances job performance. Demonstrates an openness to change and seeks opportunities in the change process. Accurately assesses personal feelings, strengths and limitations and how they impact relationships. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.

Responsibilities

This role involves impacting community youth through day-to-day summer camp operations, assisting the Camp Director with staff training, and ensuring compliance with safety and licensing standards. Essential functions include serving as the primary contact for parents, managing administrative tasks like registration and payment processing, and coordinating daily camp logistics.