JOB REQUIREMENTS

• Qualification

• Bachelors Degree

Experience

• 5+years of experience in accounts payable

Skillset

• Proficient in Microsoft Office suite
• ÂAbility to work with payment and invoice related systems
• Accounting knowledge

Personal skills

• Excellent communication skills
• Strong decision making skills
• Detail-oriented
• Strong management skills

JOB PURPOSE:

The role oversees the processing of invoices (payments) to fuel related suppliers. The Supervisor -Fuel Payable is responsible for managing the public email account, where the requests are received, as well managing the team.

KEY RESPONSIBILITIES:

• Monitor the public email folder and prioritize based on importance and urgency.
• Analyze open items and decide whether to execute payments or not based on various factors such as credit limits, overdue amounts, and other financial considerations.
• Arrange the daily report of the balances related to the main fuel suppliers.
• Listing the prepaid suppliers and monitoring the related accounts daily.
• Feeding the system correctly with the banking details for the suppliers and follow the procedures in case of any update.
• Allocate the invoices against the related payments and informing the suppliers of the changes, if any.
• Notify suppliers involved about payments executed for the day, and reaches out to suppliers to explain why payments are being held, if necessary.
• Coordinate with the AVP to unblock accounts that are blocked due to outstanding payments and communicates with relevant people to resolve the issue.
• Coordinating with the purchase team for processing the credit notes.
• Handle monthly reconciliations of fuel accounts, and creates reports on top 20 suppliers.
• Manage the team in Manila to ensure that all fuel transactions are processed accurately and efficiently.
• Provide guidance and support to team members, answer questions, and escalate issues as needed.

Compliance-related duties

• Adhere to the documented procedures of the organization or department and retain documented evidence related to the performance of their role.
• The employee is expected to exercise their duty of care and must be aware of their health and safety responsibilities, accountability and authority; and shall comply with the policies and procedures outlined by the organization.