JOB CLASSIFICATION: Supervisor, Research & Grants Administration
DEPARTMENT: Research & Program Design
COMPANY: Skills for Change
LOCATION: 791 St. Clair Ave West, Toronto ON
REPORTS TO: Manager, Grant Writing & Administration
CONTRACT TYPE: Indefinite (Non-unionized)
HOURS: 35 hours per week (Hybrid, Monday-Friday, with occasional evening and/or weekend hours)
START DATE: Immediately
INTERNAL POSTING: September 2, 2025

POSITION NATURE AND SCOPE:

The Supervisor, Research & Grants Administration is a key position in the Research & Program Design department. Reporting to the
Manager, Grant Writing & Administration, the Supervisor will be responsible for managing the department’s administrative activities and
being the organization’s go-to source for insights on funding opportunities and SfC’s research and program design activities. Key focus
areas for this position are leading all grants prospect research, the grant application life cycle, inter-departmental communications
(including presentations at management and organization-wide meetings), and maintaining departmental records and archives to support
grant proposal development and departmental reporting. The Supervisor will also help shape SfC’s research data management practices,
ensuring they follow the Tri-Agency Research Data Management Policy and adhere to strict confidentiality processes.
The Supervisor brings a detailed eye to all administration and communications activities and may take on special projects as needed by the Director,
Research & Program Design and/or Manager, Grant Writing & Administration.

The ideal candidate has:

• A strategic and inquisitive mindset, with a desire to learn and the ability to anticipate problems.
• A commitment to ensuring confidentiality of sensitive managerial data and information.
• A high degree of initiative, risk management, time management, and problem-solving ability.
• Working knowledge of the non-profit sector’s challenges, opportunities, and trends in Ontario and across Canada.
• Experience in written communication including translating research, data, and insights into accessible formats for diverse stakeholders

into English.

• Ability to work effectively with others at varying levels of an organization and to consistently display a high level of professionalism in

all interactions including experience with maintaining confidentiality as needed.

• Familiarity with the ethical use of artificial intelligence (AI) tools.

Specific Accountabilities

• Develop and maintain administrative processes for the department, ensuring accuracy and efficiency in record-keeping and

confidentiality of managerial information and data.

• Manage key grants administration activities including identifying funding opportunities, opportunity matching, and providing

regular reporting to the Manager.

• Collaborate with Fund Development to devise plans and create workflows for all grant-related revenue streams.
• Manage relationships with funders ensuring clear communications and exchange of relevant information to support

project/program design and manage grant-related communications channels across the organization.

• Manage confidential working documents for grant applications ensuring their accuracy and manage all digital filing and

archiving for the department.

• In collaboration with other team members, manage access to funder portals and input of proposal and reporting data.
• Support program design and research activities of the department by providing efficient yet flexible administration (e.g., focus

group coordination, survey distribution, record keeping, communications, etc.).

• Support landscape analyses, managerial reporting, and other research and collaborate with key internal and external experts

necessary to inform program design with the support of the Managers and Supervisors in the team.

• Assist as needed with interpreting and making sense of data gathered from community consultation and other research

activities.

• Remain up to date on SfC programs and projects and coordinate with relevant staff to collect data and information to support the

R&PD department.

• Coordinate departmental activities such as brainstorming and workshop sessions, professional development, and others.
• Supervision of contract and seasonal staff and students as needed.

Requirements and Qualifications:

• At least three (3) years of experience working in an administrative role in a similar capacity.
• Project Management Professional (PMP) designation.
• Demonstrated experience working with grant writing teams in a non-profit or related setting
• Advanced skills in Microsoft 365 applications and database management.
• Experience in managing multiple projects and supporting colleagues with project management.
• Excellent interpersonal skills and ability to foster relationships with internal and external parties.
• Excellent attention to detail.
• A clear vulnerable sector check.

Skills for Change provides learning and training opportunities for immigrants, refugees and equity seeking groups to access and fully
participate in the workplace and wider community to persons with disabilities to newcomers to Canada (including refugees) to Indigenous
peoples to members of a visible minority to children or youth to seniors to the LGBTQ2 community. Skills for Change offers
accommodation for applicants with disabilities in each stage of the hiring process. If you are contacted regarding a job opportunity, please
advise if you require accommodation. This document is available in alternate format on reques

Skills for Change is working to:

• Reduce Poverty through Decent Jobs
• Settle newcomers to build a life in Canada
• Improve Mental Health and Wellbeing
• Build skills to promote increased labour market freedom
• Advocate for environmentally sustainable and healthy communities Combat social and professional isolation through mentorship an

Founded in 1982, Skills for Change is a leading non-profit organization serving immigrants and refugees in Canada. Our mission is to build
welcoming and equitable communities. Skills for Change is known for pioneering programs that respond to shifting immigration and
workplace trends and lead to employment. We create skills development opportunities for immigrants and refugees to access and fully
participate in the workplace and wider community. Our Agency has played a major role in uplifting immigrant and equity-seeking
communities for 40 years. As one of the leading holistic service providers in our sector, Skills for Change offers more than 25 programs and
services, and annually serves 16,000 people who are newcomers, immigrants, and equity-seeking groups in services around employment,
integration, mental health, leadership, entrepreneurship, and more.

Skills for Change is working to:

• Reduce Poverty through Decent Jobs
• Settle newcomers to build a life in Canada
• Improve Mental Health and Wellbeing
• Build skills to promote increased labour market freedom
• Advocate for environmentally sustainable and healthy communities Combat social and professional isolation through mentorship and

networking

• Help underserved seniors to make friends and be digitally safe
• Empower entire communities to work towards eradicating systemic racism
• Provide youth with equal access to opportunities
• Promote gender equality