Supervisor, Student and Academic Administration at University of Queensland

, , Australia -

Full Time

Start Date

Immediate

Expiry Date

15 Mar, 26

Salary

111686.39

Posted On

15 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Leadership Skills, Interpersonal Skills, Client Service, Student Administration Systems, Communication Skills, Policy Interpretation, Continuous Improvement, Resource Management, Performance Appraisal, Teaching Support, Grievance Management, Committee Support, Budget Management, Event Coordination, Data Reporting, Problem Solving

Industry

Higher Education

Description

School of Mechanical and Mining Engineering – Faculty of EAIT Full-time (100%), fixed-term position from 6 March 2026 until 12 April 2027 Base salary will be in the range $102,565.37 - $111,686.39 + 17% Superannuation (HEW Level 7) Visa sponsorship is not available for this position Based at our St Lucia Campus - Brisbane About This Opportunity We are seeking a dynamic individual to step into a pivotal role covering parental leave, leading the academic and student administration team for our School of Mechanical and Mining Engineering. You will be responsible for driving the efficient management of academic and student administration processes, ensuring seamless operations that empower our staff and students to thrive. Your leadership will directly enhance the School’s ability to achieve its core objectives in teaching excellence and an outstanding student experience. Key responsibilities will include: Resource Management: Lead and effectively manage the professional staff team (3 team members) to achieve positive outcomes, maintain a high-performing culture, and ensure flexible deployment through monitored workloads and support learning development. Oversee staff supervision, performance appraisal, development, resource management across multiple locations, budgeting and activity review, and manage the appointment of casual academic staff in line with approved budgets and UQ policy. Teaching and Assessment Support: Manage and oversee teaching and assessment support while fostering continuous improvement through effective processes. Maintain accurate student, course, and program information in collaboration with the Faculty, and manage student misconduct and grievances. Liaison and Advisory: Provide timely, accurate advice on teaching and assessment policies, and support the School’s Senior Executive by interpreting rules, forming recommendations, and preparing submissions on complex student matters, including misconduct cases. Committee and Event Support: Oversee governance and committee documentation, act as secretary to required committees, and represent the unit on Faculty and University working groups. About UQ As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world. Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community. Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as: Up to 26 weeks paid parental leave/paid primary care leave 17% superannuation contributions + 17.5% annual leave loading Access to flexible working arrangements including flexible start/finish times, purchased leave, and a condensed fortnight Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family Career development opportunities –access to exclusive internal-only vacancies and our Study for Staff program On campus childcare options Affordable parking (from just $6.40 a day) Salary packaging options About You Completion of an undergraduate degree, with at least four years subsequent relevant experience, or an equivalent combination of relevant experience and/or education/training. Demonstrated leadership skills in building a strong, positive culture within a complex and geographically disbursed operating environment. Excellent interpersonal skills including a demonstrated history of building and maintaining productive working relationships with other organisational units. Demonstrated effectiveness in the quality delivery of services including a high-level of client service within an environment of constrained resources. Demonstrated expertise in using large student administration systems and associated corporate systems to source data and deliver reports. Excellent verbal and written communication skills, including a demonstrated ability to write with clarity and precision. A thorough knowledge of student and academic administration legislation, policies and procedures, and the ability to interpret, apply and provide high level advice, including developing policy statements, preparing position papers, detailed reports and other submissions. A track record of commitment to a culture of continuous improvement and working autonomously, including the ability to identify areas for improvement, lead reviews and successfully implement new business processes. The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia, criminal check, education check, etc. Work Rights? You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment. Questions? For more information about this opportunity, please contact Mrs Kim Lamb via sm@mechmining.uq.edu.au. For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line. Want to Apply? We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload: Resume A cover letter summarising how your background aligns with the 'About You' section Our strength as an institution lies in our diverse colleagues. We are dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We are committed to attracting, retaining, and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au. Other Information UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who do not meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role. Applications close on Sunday, 11 January 2026 at 11.00pm AEST (R-59296). The University of Queensland (UQ) acknowledges the Traditional Owners and their custodianship of the lands on which UQ is situated. We pay our respects to their Ancestors and their descendants, who continue cultural and spiritual connections to Country. At the University of Queensland, we are proud to be one of Australia’s leading research and teaching institutions, consistently ranking among the top 50 universities worldwide. As a member of the prestigious Group of Eight (Go8) universities, UQ is widely recognised for its intensive focus on research and teaching excellence – evidenced by our numerous accolades including more teaching awards than any other Australian University and reflected in UQ being the number one recipient of ARC Fellowships and Awards nationally across all scheme years (totalling 452 awards worth $339 million). Our state-of-the-art facilities, libraries, and cutting-edge research centres offer unparalleled opportunities for academic and professional growth. With five faculties, a number of globally recognised research institutes, and over 100 research centres, we attract an interdisciplinary community of more than 7000 staff, supporting more than 55,000 current students from over 137 countries. UQ is dedicated to supporting the career aspirations of our students and staff. Our comprehensive career services provide personalized guidance, skills development, and networking opportunities to help you achieve your professional goals. Whether you are a student seeking internships and job placements or a staff member looking for career advancement, UQ is here to support you every step of the way. UQ values equity, diversity and inclusion and seeks to reflect the broader community by attracting and retaining high-quality staff from a range of backgrounds. Our commitment to equity, diversity, and inclusion aims to ensure that everyone at UQ feels valued and empowered to achieve their full potential. We are particularly interested to hear from people who bring diversity to UQ – whether that be gender identity, LGBTQIA+, cultural and/or linguistic, Aboriginal and/or Torres Strait Islander peoples, or people with a disability. Whether you are a recent graduate, an Academic, or an experienced professional, UQ offers a wide range of opportunities to help you grow and succeed. Explore our current job openings, discover our programs, and become part of a community that is dedicated to creating lasting, meaningful impact for the communities in which we live and work. For more information about working at UQ and our employee benefits (such as generous leave provisions, 17% superannuation, flexible working arrangements, and health and wellness discounts) please visit Why Work at UQ.

Responsibilities

The role involves leading the academic and student administration team, managing processes to ensure efficient operations, and enhancing the School's objectives in teaching and student experience. Key tasks include resource management, teaching support, and providing advisory services on academic policies.