JOB SUMMARY

Introducing an exciting opportunity to join our Bids team as a Supplier, Accreditation & Framework Administrator.
To support the business in implementing the Work Winning Strategy by managing supplier accreditations, onboarding processes, compliance documentation, and framework administration. This role is responsible for maintaining accreditation records, supporting bid portal updates, managing client and subcontractor onboarding, and ensuring compliance with audit and information requests.
The Administrator will work closely with the Bid Team, and other stakeholders to ensure best practice standards are applied and maintained. The role will report to the Group Bid Manager.

JOB REQUIREMENTS/PERSON SPECIFICATION

About You:

• You will ideally have some experience in working within bids or proposals within the construction consultancy industry.
• Strong attention to detail and recall skills.
• A skilled multi-tasker who can work under pressure to meet deadlines.
• Strong organisational and planning skills.
• Excellent communicator.
• You will have a proactive approach and be willing to learn.
• You will be results driven and strive for the best quality work.
• Able to work on your own initiative.
• Ability to engage and influence teams at all levels.

Skills and Experience:

• Minimum of 2-3 years administration experience or a graduate in an appropriate discipline
• Experience in a with frameworks/construction accreditations is preferred but not essential
• Excellent English both written and spoken
• Experience within construction/consultancy is preferable
• Excellent knowledge of Microsoft Office (Word; Excel; PowerPoint) and ability to learn other systems
• Excellent written and numerical skills
• Experience of Adobe Acrobat/Deltek/ClickUp would be preferred but is not essential. Training can be given.

Supplier Management & Accreditation:

• Manage the process for supplier accreditations such as Constructionline, SafeContractor, APS, and other general accreditation/qualification support.
• Update and maintain bid portal documents (insurance, policies, etc.).
• Respond to and manage client information requests.
• Update the intranet with new certificates and accreditations.
• Manage and coordinate audit requests, compliance questionnaires, and audits.
• Handle portal access and issue requests for internal and external users.
• Support compliance requests and ensure timely responses.

Onboarding & Framework Administration:

• Manage client supplier onboarding (including completing onboarding documents for Frankham to new/existing clients).
• Oversee and manage the contract extension process.
• Liaise with Bid Admin/Co-ordinator for information and support.
• Update and maintain existing records in Framework Hub (Deltek).
• Upload weekly Deltek bid updates.
• Assist with the management of Sales data within Deltek.
• Manage subcontractor onboarding through internal systems.
• Liaise with finance and discipline contacts to ensure setup on internal systems.
• Audit and update records of existing subcontractors.
• Respond to framework queries, coordinate returns, and manage related communications.

General Administration:

• Ensure all records and documentation are accurate and up to date.
• Promote and maintain best practice, adherence to procedures, and compliance with governance.

Any other ad-hoc duties to support GBM as required.