Supply Chain Assistant (Procurement) at Save the Children International

Berlin, , Germany -

Full Time

Start Date

Immediate

Expiry Date

21 Apr, 26

Salary

0.0

Posted On

21 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Procurement, Compliance, Documentation, Record-Keeping, Coordination, Market Support, Reporting, Communication, Capacity Building, Knowledge Sharing, Organizational Skills, Time Management, Attention to Detail, Interpersonal Skills, MS Office Proficiency, English Proficiency

Industry

Non-profit Organizations

Description

***Due to the urgency to fill this role, applications will be reviewed on a rolling basis. Kindly note that the position might be filled before the vacancy announcement is closed; therefore, early applications are encouraged.*** ***This role will be contingent upon securing available funds, and we might use this vacancy to fill more than one post.*** The Opportunity – Supply Chain (Procurement) Assistant Post location: Gaza Field Office - Deir Al Balah Contract Duration and Level of Effort: 6 months, with a possibility of extension based on available funds. ROLE PURPOSE: The Procurement Assistant supports the emergency response Supply Chain team by with Gaza Field Office within oPt CO to ensure efficient, transparent, and compliant procurement of goods and services in line with Save the Children International (SCI) policies, procedures, and donor requirements. The role contributes to timely program implementation by providing operational procurement support, maintaining accurate documentation, and upholding SCI’s values and accountability standards. SCOPE OF ROLE: Reports to: Gaza Procurement Officer Staff reporting to this post: None. KEY AREAS OF ACCOUNTABILITY: 1- Procurement & Compliance: Ensure Save the Children procurement policies and procedures are consistently applied in compliance with donor regulations. Support processing of Purchase Requisitions (PRs) by collecting quotations, preparing documentation, tracking orders, and maintaining procurement files. Conduct preliminary compliance checks and prepare competitive bid analyses for review by the Procurement Officer or Supply Chain Coordinator. Apply vendor vetting processes in line with SCI and donor requirements and assist in maintaining the approved supplier database. Participate in emergency or ad-hoc procurement requests as required by operational needs. Report any actual or potential conflicts of interest in accordance with SCI policies. 2- Documentation & Record-Keeping: Maintain complete, accurate, and organized procurement records, including PRs, POs, contracts, invoices, approvals, and bid analyses. Maintain and update procurement tracking tools and systems to ensure proper monitoring, reporting, and compliance with audits. 3- Coordination & Market Support: Participate in market assessments and identify potential vendors. Coordinate timely delivery of goods with suppliers, program teams, and warehouse staff. Assist in organizing supplier meetings, vendor evaluations, and field visits when required. 4- Reporting & Communication: Provide regular updates on procurement status, delays, or risks to the supply chain management and program teams. Communicate effectively with internal and external stakeholders to ensure smooth procurement operations. Participate in internal training sessions to strengthen procurement knowledge and skills. Support onboarding of new staff on procurement procedures and tools when needed. 5- Capacity Building & Knowledge Sharing: Participate in internal training sessions to strengthen procurement knowledge and skills. Support onboarding of new staff on procurement procedures and tools when needed. 6- Other Duties: Perform any other procurement-related tasks assigned by the supervisor. General: Comply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures. The post-holder will comply with all relevant Save the Children policies and procedures with respect to child safeguarding, safety and security, code of conduct, equal opportunities and other relevant policies. Commitment to serving members and their donors, and to helping build a culture of member service throughout organisation. In order to be successful, you will bring/have: QUALIFICATIONS ESSENTIAL: Bachelor’s degree in business administration, Procurement, Supply Chain Management, Logistics, or a related field. EXPERIENCE ESSENTIAL: Minimum 2 years’ experience in procurement with international and local NGOs or humanitarian organizations Proficiency in MS Office applications (Excel, Word). Proficiency in written and spoken English Detail oriented, honest, flexible, hardworking Strong organizational and time management skills. Attention to detail and high level of accuracy in documentation. Good communication and interpersonal skills. Ability to work under pressure and meet deadlines DRSIRED: Procurement system experience Chartered Institute of Procurement & Supply (CIPS UK) or equivalent Experience is an advantage. We offer a competitive package in the context of the sector. This role is offered on the basis of national terms and conditions. Application will be reviewed and selected on a rolling basis. Save the Children promotes a diverse and inclusive work environment, women and people with different abilities are strongly encouraged to apply. The Organisation Save the Children works in development and humanitarian contexts with children and partners to help families, communities, and governments identify and use innovations to ensure all children survive, learn and are protected. We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030: • No child dies from preventable causes before their 5th birthday • All children learn from a quality basic education and that, • Violence against children is no longer tolerated We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued. Application Information: Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations. A copy of the full role profile can be found at Search Jobs - SCI Career Site Careers (oraclecloud.com) We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse. All employees are expected to carry out their duties in accordance with our global anti-harassment policy.

Responsibilities

The Procurement Assistant supports the emergency response Supply Chain team to ensure efficient and compliant procurement of goods and services. This role involves maintaining accurate documentation and providing operational procurement support.