HAVASU REGIONAL MEDICAL CENTER

Job Title: Supply Chain Coordinator
Job Type: Full Time, Non Exempt
Who We Are:
People are our passion and purpose. Come work where you are appreciated for who you are not just what you can do. Havasu Regional Medical Center is a 171-bed hospital that offers a broad scope of services in major medical disciplines. A medical staff of more than 33 affiliated physicians represents a broad cross-section of expertise in 31 medical specialties.
Where We Are:
Lake Havasu City has earned the reputation as the outdoor recreation mecca of the southwest. Blessed by an ideal climate, captivating scenery, beautiful yet rugged mountains, tranquil desert and the azure waters of the Colorado River, Lake Havasu’s 45-mile long lake is an oasis of natural beauty. Come live where others only get to vacation.

Why Choose Us:

• Health (Medical, Dental, Vision) and 401K Benefits for full-time employees
• Competitive Paid Time Off
• Employee Assistance Program – mental, physical, and financial wellness assistance
• Tuition Reimbursement/Assistance for qualified applicants

• Professional Development and Growth OpportunitiesAnd much more…

POSITION SUMMARY:

The Materials Management Coordinator assists the Director of Materials Management in operating the Materials Management Department in the most efficient and cost effective manner.
Reports to: Director of Materials Management, Chief Financial Officer (CFO)
FLSA: Non-exempt

MINIMUM QUALIFICATIONS:

Education:

• High School Diploma or equivalent required, associate’s degree preferred.

Required Skills:

• 2 years experience in materials handling or purchasing
• Knowledge of operating a personal computer and related software required.
• Excellent oral and written communication skills.
• Verbal and written ability to give information and present ideas essential in administrative management.
• Familiarity with organization and functions of each hospital department.
• Leadership ability, integrity, and initiative required.
• Ability to motivate personnel.

• Ability to problem-solve effectively and handle stress in a positive manner.Maintain harmonious relationships with nursing personnel, medical staff, hospital administration, and all hospital departments.

Essential Functions

• Establishes and maintains contacts with vendors and suppliers.
• Achieves max. use of MMIS to track supply usage, streamline procurement and service departments.
• Analyzes market conditions and statistical data, interviews vendors, and reviews catalogs and other source material to obtain information on items for purchase.
• Reviews and makes recommendations in reference to all new supplies and equipment.
• Directs the taking of cyclical and year end inventories.
• Complies with regulatory requirements and Joint Commission National Patient Safety Goals in accordance with hospital policies and procedures.
• Maintains EOC standards by knowing and following procedures in emergency management, hazardous material management, life safety, fire safety, infection control, and security.
• Functions as a role model for clinical practice to co-workers, students, customers, and Medical Staff to help build and maintain a professional environment.
• Uses problem-solving methods to facilitate resolution to patient, family, and personnel situations that present in the work area/department.
• Competently works with Paragon applications (computer system).
• Reconciles pricing/quantity/item discrepancies for non-storeroom orders placed through CSC (Customer Service Center – Nashville, TN).
• Forwards necessary price adjustments and updates to the SMART item master to CSC.
• Processes special purchase requests, scans and files documentation through GHX as necessary.
• Maintains, orders, and stocks for designated clean supply areas according to predetermined schedule.
• Checks for expiring product.
• Updates departmental SMART PARS with product changes, additions and deletions.
• Checks SMART backorder file against pending purchasing file; contacts vendor on backorders.
• Work with recalls as for MM Specialist, notifying appropriate depts, reporting to EOC and obtaining new product.
• Pulls items from store room as necessary.
• Setup new items through VIRA as needed.
• Prints charge labels for storeroom billable items as needed.
• Insuring contract compliance.
• Compiles reports including Optiflex activity report as directed by Materials Manager.
• Maintains tissue/bone receiving log. Orders all stock items.
• Backup for delivering items.
• Works closely with Director of Materials Management with new projects as they arise.
• Research items for Department Managers to find best items for them with contract pricing, samples. Issues pagers as back up, maintains pager list and notifies appropriate personnel of any changes.
• Check and approve Staple orders as needed for all departments and all off site facilities.
• Help conduct yearend inventory for all supply areas.
• Answers the telephone, directs calls, and takes messages.
• Cross trains on all aspects of the Purchasing office.
• Works well with others; assists coworkers when needed; complies with supervisor’s requests; communicates well with personnel, patients, visitors, and physicians.
• Functional Demands Work requires physical ability as walking, standing, sitting, etc.
• Involves mental activity and problem-solving.
• Talking and listening are essential in instructing and supervising personnel.
• May be exposed to injury by irrational or disturbed patients, patients with communicable diseases, and/or potentially dangerous equipment.
• Risk of exposure to infectious diseases and hazardous materials.
• Walking and standing for long periods of time depending on workload.
• Walking intermittently through halls of hospital and outside.
• Sitting for long periods of time throughout day.
• Transport (lift, carry, store) materials weighing up to 75 pounds to and from the pharmacy to nursing units and storage areas.

• Bending required frequently, 45-90 degree angles, to check patients and operate machinery.Reading and writing required regularly to follow job description

• EEOC Statement:
  Havasu Regional Medical Center is committed to providing Equal Employment Opportunities for all applicants and employees and complies with all applicable laws prohibiting discrimination against any employee or applicant for employment because of color, race, sex, age, religion, national origin, disability, genetic information, gender identity, sexual orientation, veterans’ status or any other basis protected by applicable federal, state or local law.

• Establishes and maintains contacts with vendors and suppliers.
• Achieves max. use of MMIS to track supply usage, streamline procurement and service departments.
• Analyzes market conditions and statistical data, interviews vendors, and reviews catalogs and other source material to obtain information on items for purchase.
• Reviews and makes recommendations in reference to all new supplies and equipment.
• Directs the taking of cyclical and year end inventories.
• Complies with regulatory requirements and Joint Commission National Patient Safety Goals in accordance with hospital policies and procedures.
• Maintains EOC standards by knowing and following procedures in emergency management, hazardous material management, life safety, fire safety, infection control, and security.
• Functions as a role model for clinical practice to co-workers, students, customers, and Medical Staff to help build and maintain a professional environment.
• Uses problem-solving methods to facilitate resolution to patient, family, and personnel situations that present in the work area/department.
• Competently works with Paragon applications (computer system).
• Reconciles pricing/quantity/item discrepancies for non-storeroom orders placed through CSC (Customer Service Center – Nashville, TN).
• Forwards necessary price adjustments and updates to the SMART item master to CSC.
• Processes special purchase requests, scans and files documentation through GHX as necessary.
• Maintains, orders, and stocks for designated clean supply areas according to predetermined schedule.
• Checks for expiring product.
• Updates departmental SMART PARS with product changes, additions and deletions.
• Checks SMART backorder file against pending purchasing file; contacts vendor on backorders.
• Work with recalls as for MM Specialist, notifying appropriate depts, reporting to EOC and obtaining new product.
• Pulls items from store room as necessary.
• Setup new items through VIRA as needed.
• Prints charge labels for storeroom billable items as needed.
• Insuring contract compliance.
• Compiles reports including Optiflex activity report as directed by Materials Manager.
• Maintains tissue/bone receiving log. Orders all stock items.
• Backup for delivering items.
• Works closely with Director of Materials Management with new projects as they arise.
• Research items for Department Managers to find best items for them with contract pricing, samples. Issues pagers as back up, maintains pager list and notifies appropriate personnel of any changes.
• Check and approve Staple orders as needed for all departments and all off site facilities.
• Help conduct yearend inventory for all supply areas.
• Answers the telephone, directs calls, and takes messages.
• Cross trains on all aspects of the Purchasing office.
• Works well with others; assists coworkers when needed; complies with supervisor’s requests; communicates well with personnel, patients, visitors, and physicians.
• Functional Demands Work requires physical ability as walking, standing, sitting, etc.
• Involves mental activity and problem-solving.
• Talking and listening are essential in instructing and supervising personnel.
• May be exposed to injury by irrational or disturbed patients, patients with communicable diseases, and/or potentially dangerous equipment.
• Risk of exposure to infectious diseases and hazardous materials.
• Walking and standing for long periods of time depending on workload.
• Walking intermittently through halls of hospital and outside.
• Sitting for long periods of time throughout day.
• Transport (lift, carry, store) materials weighing up to 75 pounds to and from the pharmacy to nursing units and storage areas.
• Bending required frequently, 45-90 degree angles, to check patients and operate machinery.Reading and writing required regularly to follow job descriptio