Purchasing Supply Chain CoordinatorLocation: Livonia, MI 48150Summary:
The Purchasing & Supply Chain Coordinator serves as a critical link between the Supply Chain department, clinical teams, and vendors, overseeing the procurement, distribution, and inventory of essential supplies and equipment. This role is responsible for placing cost-effective purchase orders, managing vendor relationships, supporting product evaluations, and ensuring timely delivery across the facility. Responsible for facilities maintenance and upkeep. All equipment maintenance and management. Additionally, the Coordinator handles invoice reconciliation, batch posting, and compliance with payment terms, while collaborating with internal teams to drive operational efficiency, maintain fiscal responsibility, and support continuous improvement across all supply chain functions.

Essential Job Responsibilities:

• Generate and submit accurate purchase orders using purchasing systems in a timely and efficient manner.
• Evaluate vendor quotations to ensure site receives the most competitive pricing before order placement.
• Coordinate and communicate the distribution of materials across the site.
• Maintain appropriate inventory levels to support operational needs.
• Reconcile coded invoices and post batches promptly, adhering to established payment terms.
• Review invoices for contract compliance and pricing accuracy prior to posting.
• Leverage purchasing power to optimize vendor pricing and supply agreements.
• Collaborate with vendor representatives to evaluate products and equipment and identify workflow improvements.
• Monitor departmental expenditures and ensure alignment with monthly and annual budget targets.
• Manage equipment repairs in accordance with vendor protocols to ensure timely resolution.
• Partner with internal departments to develop training and education initiatives that enhance clinical compliance with chargeable products.
• Oversee chargeable product inventory and regularly review pricing to ensure internal compliance.
• Research new products and equipment, coordinate vendor demonstrations, and organize in-service training sessions as requested by leadership.
• Work with interdisciplinary teams to manage the movement and storage of supplies and equipment.
• Provide support to fellow team members as needed.
• Contribute to the development and refinement of operational policies and procedures related to Supply Chain functions.
• Oversee and manage contracts that pertain to equipment and services agreements.
• Maintain records of reports for all equipment and building repairs and maintenance.
• Oversee and Maintain all PM’s for the center.
• Perform additional duties as assigned to support departmental and organizational goals.

Customer Service Responsibilities:
Demonstrate excellent customer service and standards of behaviors as well as encourages, coaches, and monitors the same in team members. This individual should consistently promote teamwork and direct communication with co-workers and deal discretely and sensitively with confidential information.
Responsibilities in Quality Improvement:
Contribute by identifying problems and seeking solutions. Promote patient/family satisfaction where possible; participates in departmental efforts to monitor and report customer service.

Essential Job Qualifications:

• Associate’s degree in Materials Management, Supply Chain, Business or other relevant degree preferred.
• Demonstrated organization and problem-solving skills to independently manage multiple projects simultaneously, with exceptional accuracy and attention to detail.
• Clear and effective verbal and written communication skills.
• The competence to make independent decisions as well as preserve the confidentiality of special matters.
• Flexibility and ability to interact with all populations, including health professionals, staff, patients, families, and vendors.
• Available to work a flexible schedule, typically Monday thru Friday anywhere from 7 am to 6 pm range.
• Computer skills. Electronic Recordkeeping, Medical/Hospital Environment.
• Previous experience working in healthcare.

Physical Requirements for Essential Job Qualification:
Lift up to 50lbs, extended periods of lifting, stretching and sitting can be expected. Experience with safe-work practices. Proper bending, kneeling and lifting techniques.
Job Type: Full-time
Pay: $24.52 - $40.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In perso

• Generate and submit accurate purchase orders using purchasing systems in a timely and efficient manner.
• Evaluate vendor quotations to ensure site receives the most competitive pricing before order placement.
• Coordinate and communicate the distribution of materials across the site.
• Maintain appropriate inventory levels to support operational needs.
• Reconcile coded invoices and post batches promptly, adhering to established payment terms.
• Review invoices for contract compliance and pricing accuracy prior to posting.
• Leverage purchasing power to optimize vendor pricing and supply agreements.
• Collaborate with vendor representatives to evaluate products and equipment and identify workflow improvements.
• Monitor departmental expenditures and ensure alignment with monthly and annual budget targets.
• Manage equipment repairs in accordance with vendor protocols to ensure timely resolution.
• Partner with internal departments to develop training and education initiatives that enhance clinical compliance with chargeable products.
• Oversee chargeable product inventory and regularly review pricing to ensure internal compliance.
• Research new products and equipment, coordinate vendor demonstrations, and organize in-service training sessions as requested by leadership.
• Work with interdisciplinary teams to manage the movement and storage of supplies and equipment.
• Provide support to fellow team members as needed.
• Contribute to the development and refinement of operational policies and procedures related to Supply Chain functions.
• Oversee and manage contracts that pertain to equipment and services agreements.
• Maintain records of reports for all equipment and building repairs and maintenance.
• Oversee and Maintain all PM’s for the center.
• Perform additional duties as assigned to support departmental and organizational goals