What you'll be doing

Delivery management and vehicle movements

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• Support the day-to-day administration of the Delivery Management System and Haulier App.
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• Maintain accurate records of delivery bookings, collections, vehicle movements, approved routes, driver information and delivery outcomes.
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• Follow up missing or inaccurate information and escalate exceptions or potential non-compliance.
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Fleet, driver and compliance administration

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• Monitor supplied compliance documentation and expiry dates, maintaining an accurate and auditable record.
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• Record vehicle or driver non-conformances and support the monitoring of corrective actions through to completion.
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• Coordinate the administrative elements of driver induction and onboarding, including project briefings, approved routes, restrictions and site requirements.
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• Support compliance with relevant fleet and road-safety standards, including FORS and CLOCS requirements.
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Data, reporting and document control

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• Prepare accurate weekly delivery, fleet, telematics, geofencing, compliance and carbon reports within agreed timescales.
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• Maintain organised digital records in accordance with company, project, audit and data-protection requirements.
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• Use Microsoft Excel and other project systems to manage data, monitor actions and produce information.
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• Identify opportunities to improve data quality, simplify processes and strengthen reporting.
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Plant, equipment and supply-chain support

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• Maintain plant and asset registers, including information relating to asset marking, telematics devices, data tags and CESAR identification.
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• Follow up missing identification, tracking, security or compliance information.
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• Maintain accurate supplier, order, delivery and supporting logistics records.
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Sustainable travel and stakeholder coordination

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• Provide administrative support for the Site-Specific Travel Plan and Travel Plan Coordinator activities.
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• Prepare supporting information, record agreed actions and maintain evidence for Travel Plan Liaison Group meetings.
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• Liaise professionally with project teams, suppliers, subcontractors, hauliers and fleet representatives to obtain information and resolve administrative queries
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Who we're looking for

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• Experience in an administrative, logistics, transport, fleet, plant, compliance or related operational environment, or other relevant transferable experience.
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• Confidence using digital systems, databases and Microsoft 365, including intermediate Microsoft Excel skills.
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• Experience maintaining accurate records for operational, reporting, compliance or audit purposes.
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• Strong organisation and prioritisation skills, with the ability to manage several activities and deadlines.
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• Good written and verbal communication skills and the ability to work collaboratively with a range of stakeholders.
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• Excellent attention to detail, with the ability to identify omissions or inconsistencies and follow up actions.
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• A practical, proactive approach to problem-solving and confidence learning specialist systems and procedures.
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• A commitment to road safety, environmental sustainability, compliance, confidentiality and continuous improvement.