Supply Chain Intern at Save the Children International

Nairobi, Nairobi County, Kenya -

Full Time

Start Date

Immediate

Expiry Date

19 Aug, 26

Salary

0.0

Posted On

21 May, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Asset Management, Warehouse Management, Procurement, Logistics, Fleet Management, Bid Analysis, Inventory Control, Microsoft Excel, Microsoft Word, Microsoft Outlook, Negotiation, Interpersonal Communication, Filing Systems, Cultural Awareness, Results Orientation, Work Ethics

Industry

Non-profit Organizations

Description

JOB TITLE: Supply chain Intern – Kenya Country Office TEAM/PROGRAMME: Operations LOCATION: Nairobi POST TYPE: National Child Safeguarding: Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people ROLE PURPOSE: The Supply chain Intern is responsible for supporting the logistics unit with asset and warehouse management and processing requests for procurement of goods and services for both the Nairobi Country Office and field offices and ensure delivery to the program. Dimensions: Save the Children has been operational in Kenya since the 1950s, supporting children through both development and humanitarian relief programs. These initiatives are delivered directly and in collaboration with local partners. Our current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition, and water, sanitation, and hygiene (WASH). In 2012, as part of a global reorganization, Save the Children unified the operations of Save the Children UK, Canada, and Finland into a single entity in Kenya. In February 2014, we completed a second transition by merging with the British INGO Merlin, integrating their health and nutrition programs into our portfolio. Today, Save the Children maintains an operational presence in Nandi, Kajiado, Dadaab Refugee Camp, Kakuma Refugee Camp, Garissa, Mandera, Turkana, and Wajir, and works through partners in many other regions across the country. We employ approximately 230 staff, including members of the Global team who are hosted and hired in Kenya, but support Save the Children International (SCI) global operations. In 2025, our annual operating budget was approximately USD 20 million. SCOPE OF ROLE: Reports to: Supply Chain Coordinator-Fleet, Warehouse and Assets Staff directly reporting to this post: None KEY AREAS OF ACCOUNTABILITY: Warehousing • Support with receiving of goods in the warehouse, ensure the receipt physical quantity is matching the delivery note and liaise with Program for inspection of the goods • While the Supply Chain Assistant is away, provide cover in the warehouse with releasing of program stock for distribution, arranging the warehouse and updating the bin cards • Support the Supply Chain Assistant to plan and arrange dispatch to respective field offices • Support in updating stock movements in TIM • Support in dispatching stock items to respective field locations ensuring that all documentation are available and entries correctly made Fleet • Support the Supply chain Assistant to analyse and check fleet data on running costs, utilisation and recharging. • Support the Supply Chain Assistant to review rotation and fair distribution of field hired vehicles and report any gaps identified • Support in proper handling of incident/accidents’ insurance claims and negotiation of insurance benefits • Support in consolidation of fleet related procurement i.e tires across the field offices and share with Procurement for bulk processing. Assets • With the help of Supply Chain Coordinator, support in tagging of new assets and updating the asset register • Support in ensuring that staff being allocated new assets have signed the asset issue form and is filed. ProSave and Procurement • Support with draft catalogue generation for upload in ProSave • Compile fully signed FWAs and share with Supply Chain Officer for Upload in ProSave • Support with Registration of Suppliers in Prosave • Through guidance of Supply Chain Officers and Assistant, obtain quotations or supply bids in line with SC procurement thresholds and policy. • Complete competitive bid analysis and obtain required approvals as per the Supply chain manual • Support in processing invoice payments, ensure all stages of procurement check list has been completed and pass to Senior Procurement Officer for review and sharing with finance. Filing systems • Make sure that all Supply Chain documents, policies, waivers and contracts are correctly filed in the open and closed procurement files, in consecutive number. • Ensure all asset issue forms are correctly filed and easily accessible • Ensure all signed asset verification reports are well filed • Ensure all beneficiary signed distribution lists and donation certificates are correctly filed SKILLS AND BEHAVIOURS (our Values in Practice) Accountability: • Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values • Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved Ambition: • Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same • Widely shares their personal vision for Save the Children, engages and motivates others • Future orientated, thinks strategically Collaboration: • Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters • Values diversity, sees it as a source of competitive strength • Approachable, good listener, easy to talk to Creativity: • Develops and encourages new and innovative solutions • Willing to take disciplined risks Integrity: • Honest, encourages openness and transparency QUALIFICATIONS AND EXPERIENCE • Diploma/Degree or equivalent and professional training in supply chain management • At least 3-6months experience in supply chain areas-Procurement, Warehousing and Logistics • Should have successfully completed an industrial attachment in an institution • Highly developed interpersonal and communication skills including influencing, negotiation • Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures • Strong results orientation and commitment • Ability to use excel, word and outlook • Should possess strong work ethics • Fluency in English, both verbal and written • Commitment to Save the Children values Equal Opportunities The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures. Child Safeguarding: We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse. Health and Safety The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures. THE ORGANIZATION We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030: No child dies from preventable causes before their 5th birthday. All children learn from a quality basic education and that, Violence against children is no longer tolerated. Save the Children is an equal opportunity employer and seeks to employ and assign the best-qualified talent. Female Candidates are encouraged to apply. Disclaimer: Beware that there are individuals who may take and use SCI’s name in an attempt to solicit fees from interested job-seekers. We do not use recruiting persons or agencies to help us identify candidates for employment. If you’re contacted by a person promising you recruitment or placement at SCI for a charge, do not accept, and please get in touch with us at SCIFraud@savethechildren.org. Only shortlisted candidates will be contacted. The Organization We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030: · No child dies from preventable causes before their 5th birthday · All children learn from a quality basic education and that, · Violence against children is no longer tolerated We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued. Application Information: Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/jobs We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.

Responsibilities

The intern supports the logistics unit with asset and warehouse management, including receiving goods and updating stock movements. They also assist in processing procurement requests, managing fleet data, and maintaining organized filing systems.