Supply Chain & Inventory Control Manager at Exotic Colors

Dubai, Abu Dhabi, United Arab Emirates -

Full Time

Start Date

Immediate

Expiry Date

17 Dec, 26

Salary

50000.0

Posted On

18 Sep, 26

Experience

24 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Yes

Skills

Industry

Transportation & Logistics

Description

Key responsibilities

Inventory control and stock accuracy

Own the stocktaking calendar for all branches, kiosks and the warehouse; run and review physical counts, investigate variances, and close adjustments in the POS system only after documented approval.
Issue shortage and violation reports per branch, follow them to resolution with Retail and HR, and maintain the near-expiry report and transfer or promotion plans for slow and expiring stock.
Reconcile sales invoices and purchases between the POS system and the accounting and inventory systems and clear discrepancies in weighed items, bundles, promotions and credit notes.

Procurement, suppliers and approvals

Review and approve purchase requests, purchase orders, supplier bills and expense reports in the expense and e-signature systems within the Management approval framework; maintain the pending payments report with Finance.
Manage local and international suppliers (USA, China, Europe, GCC): orders, quotations, credit notes, warranty and damage claims, and payment follow-up.

Logistics and warehouse

Oversee international shipments end to end: forwarder quotations, insurance, documentation, customs clearance and delivery to the warehouse.
Run the warehouse: receiving, storage, repacking and refilling, daily delivery plan and driver routes to 30+ locations, cold-chain items, and warehouse relocations or expansions.

Team leadership and reporting

Lead and schedule the supply chain team (coordinators, store keepers, drivers); review daily timesheets and hold the weekly supply chain meeting with documented action points.
Deliver weekly and monthly reports to the Management: stock position and variances, near-expiry, open purchase orders, international orders, pending payments and cost analysis per brand.
Write and maintain SOPs for every recurring process (stocktake, PO approval, shipment, near-expiry, POS to accounting matching) and train the team on them.
Coordinate with IT on the operational tools used by the team (POS back office, inventory, expense, internal reorder and PO tracking applications).

Mandatory: a valid UAE or GCC driving licence; the role involves daily visits to branches and the warehouse.
Mandatory: proven experience managing a team (coordinators, store keepers, drivers): hiring, scheduling, daily follow-up and performance discussions.
4 to 5 years of experience in supply chain, inventory control or warehouse management in multi-branch retail, FMCG or food distribution.
Proven hands-on experience running stocktakes across multiple locations and closing variances in a POS or ERP system; experience with a retail POS back office is a strong advantage.
Working knowledge of a cloud accounting and inventory suite and of matching sales and purchase records between systems.
Experience with UAE import logistics: forwarders, insurance, customs documentation and clearance.
Advanced Excel (pivot tables, reconciliations, variance analysis) and the ability to build clear management reports.
Excellent written and spoken English; Arabic is an advantage.
Organised, firm and accountable: able to run 20+ open items a day, document decisions, and say no to unapproved adjustments.
Bachelor's degree in Supply Chain, Logistics, Business or Accounting.
Based in or willing to relocate to Abu Dhabi; candidates already in the UAE are preferred.

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Responsibilities

Key responsibilities

Inventory control and stock accuracy

Own the stocktaking calendar for all branches, kiosks and the warehouse; run and review physical counts, investigate variances, and close adjustments in the POS system only after documented approval.
Issue shortage and violation reports per branch, follow them to resolution with Retail and HR, and maintain the near-expiry report and transfer or promotion plans for slow and expiring stock.
Reconcile sales invoices and purchases between the POS system and the accounting and inventory systems and clear discrepancies in weighed items, bundles, promotions and credit notes.

Procurement, suppliers and approvals

Review and approve purchase requests, purchase orders, supplier bills and expense reports in the expense and e-signature systems within the Management approval framework; maintain the pending payments report with Finance.
Manage local and international suppliers (USA, China, Europe, GCC): orders, quotations, credit notes, warranty and damage claims, and payment follow-up.

Logistics and warehouse

Oversee international shipments end to end: forwarder quotations, insurance, documentation, customs clearance and delivery to the warehouse.
Run the warehouse: receiving, storage, repacking and refilling, daily delivery plan and driver routes to 30+ locations, cold-chain items, and warehouse relocations or expansions.

Team leadership and reporting

Lead and schedule the supply chain team (coordinators, store keepers, drivers); review daily timesheets and hold the weekly supply chain meeting with documented action points.
Deliver weekly and monthly reports to the Management: stock position and variances, near-expiry, open purchase orders, international orders, pending payments and cost analysis per brand.
Write and maintain SOPs for every recurring process (stocktake, PO approval, shipment, near-expiry, POS to accounting matching) and train the team on them.
Coordinate with IT on the operational tools used by the team (POS back office, inventory, expense, internal reorder and PO tracking applications).

Mandatory: a valid UAE or GCC driving licence; the role involves daily visits to branches and the warehouse.
Mandatory: proven experience managing a team (coordinators, store keepers, drivers): hiring, scheduling, daily follow-up and performance discussions.
4 to 5 years of experience in supply chain, inventory control or warehouse management in multi-branch retail, FMCG or food distribution.
Proven hands-on experience running stocktakes across multiple locations and closing variances in a POS or ERP system; experience with a retail POS back office is a strong advantage.
Working knowledge of a cloud accounting and inventory suite and of matching sales and purchase records between systems.
Experience with UAE import logistics: forwarders, insurance, customs documentation and clearance.
Advanced Excel (pivot tables, reconciliations, variance analysis) and the ability to build clear management reports.
Excellent written and spoken English; Arabic is an advantage.
Organised, firm and accountable: able to run 20+ open items a day, document decisions, and say no to unapproved adjustments.
Bachelor's degree in Supply Chain, Logistics, Business or Accounting.
Based in or willing to relocate to Abu Dhabi; candidates already in the UAE are preferred.