Supply Chain Logistics Administrator at Umdasch Group

Warsaw, Masovian Voivodeship, Poland -

Full Time

Start Date

Immediate

Expiry Date

04 May, 26

Salary

0.0

Posted On

03 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Production Coordination, Shipping Coordination, Logistics Execution, Supplier Coordination, Rate Tracking, Container Utilization, Proof Of Delivery, ERP Systems, Shipment Booking, Documentation Management, Communication, Attention To Detail, AR/AP Tracking, CBAM File Maintenance, TMS Tool Updates, Team Collaboration

Industry

Construction

Description

Company Description Operating within the newly established umdasch Industrial Solutions division, AT-PAC is a global leader in scaffolding solutions. Specializing in the industrial market segment, AT-PAC focuses on serving all scaffold contractors and industrial service companies across a variety of sectors. AT-PAC became fully integrated into the Umdasch Group in 2023, combining its 25 years of industrial scaffolding expertise with Doka’s 150-year legacy in formwork and shoring. This strategic move reinforced AT-PAC’s commitment to strengthening its global market position and delivering exceptional solutions to the industrial sector. Since then, AT-PAC has taken on the role of competence center for scaffolding within the Umdasch Group, ensuring a unified supply model and facilitating the seamless sharing of expertise and resources across divisions. Looking ahead, AT-PAC will continue to drive innovation, focusing on the technical development of its scaffolding systems and digital solutions. As we expand our global footprint, we remain dedicated to delivering safety and efficiency through our scaffolding solutions and drive the success of industrial projects worldwide. Job Description As a Supply Chain Logistics Administrator at AT-PAC, you support the coordination of production and shipping activities, ensuring the timely and accurate movement of goods from suppliers through delivery, billing, compliance, and reporting. Acting as a key link between suppliers, production, freight forwarders, finance, and logistics colleagues, this role supports smooth daily operations, shipment bookings, rate tracking, container utilization, and proof of delivery processes. This is a fast-paced, operational environment where attention to detail, strong communication, and a hands-on mindset are essential, offering a great opportunity to learn, develop, and grow within a global organization. Key Responsibilities: Production & Supplier Coordination Receive updates from global suppliers and the Internal Production team on order status, documentation needs, shipment readiness, and issue resolution. Escalate issues and consult with the Leader before executing decisions that could impact ERP accuracy. Support production order tracking and closings, ensuring that all required documentation and information are complete. Production-Shipping & Logistics Execution Process daily receipts (Legacy) and GHQ drop shipments, including all related expenses. Book shipments and track shipment rates, ensuring accurate pricing is applied at dispatch and ensuring that rates align with company budgets. Monitor email channels and logistics communications to ensure timely updates and responses on all shipments. Track and verify that all equipment in Legacy progresses to the BOL stage within ERP. Maintain ongoing communication with freight forwarders to confirm pick-ups, documentation, BOL creation, and shipping milestones. Collaborate with the team manager and internal partners to ensure accurate and timely BOL completion, supporting AR and CBP entries. Ensure proof of delivery is received and filed in a timely manner for all shipments, tracking any discrepancies or issues that may arise. Prepare weekly TMS tool updates on shipments from non-forwarder partners at the landed stage. Assist with landed-stage shipment tasks as required to enable smooth AR and Compliance workflows. Work with container utilization tools to maximize container load efficiency, ensuring the best performance based on container weight and size. Tracking – AR, AP & Compliance Support Track all entries through AR and AP posting stages until completion, with a logistics focus on arrival and delivery status. Update and maintain the CBAM file with current shipment data, landed cost information, and posting status. Documentation & Reporting Update own-created entry files daily to maintain accurate shipment, receipt, and posting records. Prepare monthly total entry and shipment reports for leadership review. Maintain organized team folders, AID cards, and collaboration tools to ensure visibility and consistency across the team. Team Collaboration & Support Assist during high-volume periods or backlog situations to ensure smooth operations. Provide cross-coverage and support to teammates as needed, helping to maintain operational flow. Qualifications Proven experience in supply chain, logistics, production coordination, or AR/AP support. Strong knowledge of ERP systems (Kinetic preferred). Expertise in booking shipments, tracking rates, and managing proof of delivery. Familiarity with container utilization tools and optimizing load efficiency based on weight. Excellent communication skills in English for effective collaboration with suppliers, forwarders, and internal teams. Exceptional attention to detail and organizational skills. Proficiency in Outlook, with the ability to manage a high volume of emails (average 200+ per day). Ability to manage multiple priorities with accuracy and follow-through. Additional Information As a customer-focused organization, we understand that our greatest assets are our employees, which is why we are consistently looking for talented professionals who are keen to develop their career in this challenging industry. Come on board and be part of the AT-PAC family!

Responsibilities

The administrator supports the coordination of production and shipping activities, ensuring timely and accurate movement of goods from suppliers through delivery, compliance, and reporting. This involves acting as a key link between suppliers, production, freight forwarders, finance, and logistics colleagues to ensure smooth daily operations.