Job no: 577253
Contract type: Temporary Appointment
Duty Station: Caracas
Level: G-6
Location: Venezuela
Categories: Supply Management
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5. ALTERNATIVE DELIVERY MECHANISMS AND PROCUREMENT SERVICES:

• Support assessment of and collaboration with implementing partners including civil society, for the establishment of Programme Cooperation Agreements (PCAs), and monitoring of supply components under Harmonized Approach to Cash Transfers (HACT).
• Participate in events/meetings that build partnerships and collaborative relations with UN organizations to support harmonized and collaborative procurement and logistics arrangements.
• Facilitate Procurement Services (PS) transactions in collaboration with programme sections and UNICEF Supply Division (SD). As appropriate, support CO counterparts on forecasting and costing of PS-channel supplies. Monitor the issuance of Purchase Orders (POs) and/or Copenhagen Warehouse Stock Transfer Orders on PS Sales Orders. Follow up with SD and UNICEF freight forwarders as needed on timely delivery/shipment of PS orders. Support communications and follow up with COs with regard to partnership requests and negotiations as required.
• Maintain up-to-date files for all Procurement Service transactions, including a system for monitoring the different stages of each transaction.
• Monitor the incoming pipeline of PS shipments. If required based on the division of responsibilities agreed in the Memorandum of Understanding (MoU) and Cost Estimate (CE), supervise the arrival, customs clearance, storage, packing and in-country distribution of PS commodities to the agreed delivery point.
• In collaboration with Supply colleagues and Programme Sections, identify opportunities for capacity building of Government counterparts and improving the supply chain process to make it more effective.

1. Other duties/responsibilities:

• In cases where the incumbent has managerial responsibility for lower-level GS staff, the incumbent will ensure timely and effective performance management of staff, providing practical advice and guidance to ensure individual and team objectives are met.
• In collaboration with the supervisor, Supply Division, Regional Office, and the global supply community, provide input to help ensure knowledge exchange and learning are prioritized to continuously build the capacity of individuals and the team. Develop and facilitate training of newcomers, and establish processes or manuals to support effective workflows.

If you would like to know more about this position, please review the complete Job Description here: Supply and Logistics Associate G6.doc

MINIMUM REQUIREMENTS:

• Completion of secondary education is required, preferably supplemented by technical or university courses related to supply chain, business administration, contract/commercial law, or another relevant technical field.
• A minimum of 6 years of relevant administrative experience in supply chain management or a commercial context is required.
• Experience in a UN system agency or experience working in a developing country and/or humanitarian/ emergency context is an asset.
• Understanding of development and humanitarian work is an advantage.
• Fluency in English and Spanish is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian) is an asset.
• Skills:
• Thorough knowledge of a range of specialized topics, including the relevant supply chain policies, partnership mechanisms, rules, and regulations.
• High level of proficiency or skill is required in the interpretation and application of specialized rules and regulations to the particular circumstances of complex individual cases.
• Experience using MS Word, Excel, PowerPoint, and other UNICEF office tools.
• Demonstrated understanding of the relevant supply chain processes and ability to consistently apply relevant policies, procedures, and good practices in daily work. Good judgment in order to handle complex cases including considerations for exceptions.
• Ability to develop and maintain effective working relationships with clients, suppliers, and colleagues and gain the assistance and cooperation of others in a team endeavor.
• Ability to use supply-related modules within UNICEF ERP system.
• Ability to establish priorities and plan his/her own work and plan, coordinate, and monitor the work of those under his/her supervision.
• Ability to draft clear and concise reports or rationale for supply-related decisions on key issues.

• In cases where the incumbent has managerial responsibility for lower-level GS staff, the incumbent will ensure timely and effective performance management of staff, providing practical advice and guidance to ensure individual and team objectives are met.
• In collaboration with the supervisor, Supply Division, Regional Office, and the global supply community, provide input to help ensure knowledge exchange and learning are prioritized to continuously build the capacity of individuals and the team. Develop and facilitate training of newcomers, and establish processes or manuals to support effective workflows