Job ID: 55300
Job Category: Administrative
Division & Section: Engineering & Construction Services, ECS Bridges & Expressways
Work Location: Metro Hall, 55 John Street
Job Type & Duration: 1 Permanent vacancy
Hourly Rate and Wage Grade: $34.99 - $38.20
Shift Information: Monday to Friday, 35 hours per week
Affiliation: L79 Full-time
Number of Positions Open: 1
Posting Period: 04-Jul-2025 to 18-Jul-2025
Reporting to Manager, Bridges, Structures & Expressways Asset Management, the Support Assistant B will perform in a fast-paced collaborative environment providing administrative support to various teams.

KEY QUALIFICATIONS:

• Considerable administrative experience in a team-oriented customer service environment.
• Considerable experience in administrative processing and reviewing documents to ensure accuracy and conformity with legislation, regulations, policy and procedures and correcting incorrect items.
• Considerable experience in Microsoft Office Suite, specifically using Word and Excel.
• Experience using computer based accounting and/or financial applications/systems (e.g. SAP).
• Experience drafting, preparing and formatting letters, reports, memos, and other business documents.

• Performs varied administrative tasks involving the preparation, research, summary and reconciliation of data and the control and expedition of documents, data, revenues and cash.
• Prepares and processes documents/statistical summaries/reports etc. Assesses and analyses data. Drafts and signs correspondence.
• Checks work for accuracy and conformity with regulations, policy and procedures and corrects/resolves outstanding/incorrect items. Identifies issues and recommends solutions. Performs complex calculations.
• Directs, coordinates, schedules and trains assigned staff. Checks/verifies work of assigned staff.
• Operates office equipment and computers utilizing a variety of software packages, applying speed and skill. Prepares presentation material. Utilizes detailed layout and formatting.
• Co-ordinates and maintains a complex record/retrieval system. Maintains supplies inventories.
• Responds to e-mails, telephone and in-person inquiries from senior staff, the public, agencies and other levels of government utilizing in-depth knowledge of procedures, regulations and criteria.
• Reviews, accepts or rejects material/applications from the public, ensuring all criteria have been met.
• Receives and pays out cash and cheques, controls, monitors and balances petty cash, prepares bank deposits, withdrawals, reconciliations and processes/checks financial payments. Assists with budget administration for unit.
• Co-ordinates meetings, events and schedules. Takes/transcribes minutes.