Job ID: 55239
Job Category: Administrative
Division & Section: Toronto Shelter & Support Services, Homelessness Init & Prevention Svcs
Work Location: 339 George Street, Toronto - Seaton House
Job Type & Duration: Full-Time, Permanent
Hourly Rate and Wage Grade: $29.95 - $32.83 (2024 wages)
Shift Information: 35 hours per week, Monday to Friday
Affiliation: L79 Full-time
Number of Positions Open: 1
Posting Period: 30-APR-2025 to 14-MAY-2025

YOUR APPLICATION MUST DESCRIBE YOUR QUALIFICATIONS AS THEY RELATE TO:

• Considerable experience working in an administrative support function in a customer service environment dealing directly with service providers, the public and staff in person, over the phone, or by mail inquiries.
  Considerable experience and proficiency in computerized software programs, specifically Microsoft Word, Excel and PowerPoint

As a Support Assistant C you will be providing administrative support by preparing reports, presenting data and responding to inquiries. You may also conduct process payments and assisting with other SAP functions

• Provides administrative support to the Management team, as well as front line staff.
• Monitors, orders, picks up and maintains supplies/resource materials for unit.
• Prepares, researches, maintains, and processes documents. Selects and presents data from manual or computerized fields (e.g. MS Excel spreadsheet) for various summaries and reports.
• Perform varied administrative tasks involving the preparation, research, summary and reconciliation of data and the control and expedition of documents, data, revenues, and invoices/cash.
• Operate office equipment and computers utilizing a variety of software packages, applying speed and skill. Utilize detailed layout, formatting and keyboarding skills using a computer
• Drafts correspondence, prepares presentation materials, and completes forms. Inputs, updates and maintains data
• Maintains filing and retrieval systems for records/documents.
• Coordinate and arrange meetings, events and schedules. Prepare draft agendas and attend meetings, take/transcribe/distribute meeting minutes.
• Respond to e-mails, telephone and in-person inquiries from senior staff, the public, agencies, and other levels of government utilizing in-depth knowledge of procedures, regulations and other related criteria.
• Other duties as assigned