Support Specialist (Logistics) at Chadwell Supply

Tampa, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Jun, 26

Salary

20.0

Posted On

08 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Interpersonal Skills, Communication, Valid Driver’s License, Physical Stamina, Distribution Experience, Logistics Coordination, Computer Literacy, Pacejet Freight Program Support, Invoice Monitoring, Fleet Maintenance Support, Fuel Card Program Support, LYTX System Support, Vehicle Rental Monitoring, Government Filings Support, DOT Regulations Knowledge, Rate Negotiation

Industry

Wholesale

Description

Smart, Innovative, and Hard-working? Perfect! We are growing and need the right people with the right mindset. Join our family and find a home where you will enjoy working with your peers, be challenged to work hard, and have some fun in the midst of it all. We are proud to have been named the National Apartment Association's 2025 Top Employer in the Supplier Category. Benefits that drive themselves: Competitive Pay of $20.00/Hour! Full Time, Monday-Friday, 8:30am - 5:30pm. Paid Holidays Off and No Weekends! We offer full benefits such as medical, dental, vision, life insurance, disability, 401K, 104 hours of paid time off accruals, complimentary gym access, meal prep services, and much more! Employee discount program. Long-Term Career Opportunities! Many of our leaders started with Chadwell Supply looking for a job, just like you, but found long-term career opportunities at one of our 29 Branches across the Country. Named Top 100 Companies in Tampa Bay 2019, 2020, 2021, 2022, 2023, 2024, and 2025! Overview: The Chadwell Supply Corporate Logistics Support Specialist supports the Logistics network of Chadwell Supply, including the distribution resources for the transportation of goods and materials from and between Chadwell Supply distribution facilities, customers, and vendors. The Corporate Logistics Support Specialist is responsible to be knowledgeable of all Chadwell Supply distribution and logistics needs associated with the Chadwell Supply distribution network and support various aspects of those resources as assigned. The Corporate Logistics Support Specialist will be assigned general duties and specific specialist duties associated with the support of all aspects of the Chadwell Supply distribution and logistic network resources, processes, and requirements necessary to achieve an efficient, productive, and profitable delivery and logistics system. What you will need: Be a minimum of 25 years of age. Pass all pre-employment, background check and drug testing. Have good interpersonal skills and be able to effectively communicate with vendors, managers and coworkers. Have a valid driver’s license in the state of his or her employment. Be in good physical condition and capable of climbing, standing, sitting, and walking for extended periods of time. Have previous distribution and logistics experience in logistics operations coordination and support. Be fluent in reading, writing, understanding, and communicating in English. Exceptional computer literacy and experience required for this position. High School Diploma or equivalent experience required. How you will make an Impact: Be friendly and courteous towards customers and vendors at all times. Be a vigilant, sincere, and responsible person. Be able to work in coordination with his or her supervisor and colleagues. Be prepared and flexible to perform associated and related job functions that are not specifically identified in this job description. Be able to lead and support multiple facets of the Chadwell Supply distribution and logistics network. Be able to learn new computer programs and processes within the Chadwell Supply operating system. Follow all Chadwell Supply policies, procedures, and guidelines. Support and maintain the Pacejet freight program in all Chadwell Supply distribution centers and branches and support the training of Chadwell branch operations employees on this system. Support the vehicle fuel and repairs and maintenance agreements with all corporate vendors for delivery logistics and requires regular invoice monitoring. Assists with and supports the reviews of the Chadwell Supply fleet maintenance invoices/reports and maintains the device list. Support and assist with the Chadwell Supply Branch Operations fuel card program, including fuel card replacement, user access and invoice reconciliation oversight. Assists and supports daily, weekly, monthly, and quarterly reporting and support for the LYTX system driver safety and coaching program to Chadwell Supply Regional Managers, Branch Managers, Branch Logistics Managers, Lead Drivers and Chadwell Supply senior management as requested and needed. Support and assist the monitoring of the corporate vehicle rental programs including the review and approval assistance of all rented vehicle invoices. Assist with and support all DOT, UCR, and all other government required filings, licenses, and registrations for the entire Chadwell Supply distribution network. Assist with and support Chadwell Supply Branch Managers and Lead Drivers with hands on training literature, and updates on any DOT or State transportation regulations. Assist with and Support reporting on all safety ratings, safety training, and insurance related accidents and losses and provide analysis for consistent company safety improvements. Negotiates rates, monitors, and communicates outside freight vendor contracts associated with the Chadwell Supply distribution network and supports Chadwell Supply Branch Managers to obtain the most cost effective and service-oriented freight carriers. Regular reviews of freight vendor invoices and assisting Operations Branch Managers with freight vendor options is part of the scope of this area of responsibility. This area of responsibility includes LTL, full truck, USPS, FED EX, and other freight vendor options for the entire distribution network. Support and assist with the purchase of all Chadwell Supply distribution delivery vehicles as needed and coordinate the decal lettering, delivery, vehicle registration and tags, and associated aspects of the Chadwell Supply delivery fleet to support the Branch Operations delivery vehicle needs. Supports and assists with the recording and tracking of freight invoices as allocated to Customer orders and assists with investigating freight expense discrepancies on orders and invoices and the review and analyze of variances between the estimated freight charges and the actual freight bills. Assists with entering all missing freight invoice amounts for third party shipments. Assist with and support the claim process for freight related complaints, and process damage, concealed damage, and loss claims for Chadwell Supply 3rd party shipments as required assisting all Branches and Distribution Centers. Communicates freight invoice discrepancies to the Chadwell Supply Corporate Accounts Payable department. Assist with and support fleet vehicle major milestone service record keeping, and send auto notifications to Chadwell Branch Managers, Lead drivers and Fleet Service providers for all Chadwell Supply fleet maintenance needs and repairs. Assist with and support the corporate fleet vehicle tracking and recording system (Fleetio) that documents vehicle repairs, odometer readings, and vehicle VIN number, year, make, model, and distribution center location. Quarterly reporting on fleet status will be required for this area of responsibility. Research and analyze inbound freight shipments from vendors to capture cost saving efficiencies where possible. Assist with and support all Chadwell Supply branches with resubmission of shipping documents. Assist with monitoring reports, analyzing quotes, and administer billing documents according to company policies and procedures. Assist all Chadwell supply departments with freight quote requests. Assist with and support the entering of all missing freight invoice amounts for third party shipments, investigating freight expense discrepancies on orders and invoices, and the review and analysis variances between the estimated freight charges and the actual freight bills. Assist Branch Operations with repair work with local shops on expedient repairs on an as need basis. Assist with and support Truckload and Transfer freight needs, drayage needs including researching new Drayage partners, and International Shipping needs. Assists with and supports the purchase of and installation coordination with all branch locations on any delivery truck equipment needs such as Backup Cameras, ELD, Comet Trackers, LYTX dash cameras, ELD devices, telematics, etc. and procure these Chadwell Fleet accessories and distribute as necessary. Assist with the maintenance and replacement of fleet telematics equipment. Assist with the training of Branch Managers, Branch Logistics Fleet Managers, Lead Drivers, and other branch operations personnel on fleet programs. Other duties as assigned. What will set you apart: Salespad knowledge is preferred. Shipping and fleet knowledge is a plus.

Responsibilities

The Corporate Logistics Support Specialist supports the entire logistics network, including distribution resources for transporting goods between facilities, customers, and vendors, ensuring an efficient and profitable delivery system. Key duties involve supporting the Pacejet freight program, monitoring fuel and repair invoices, assisting with DOT filings, negotiating freight vendor contracts, and supporting vehicle purchase and maintenance tracking.