Support Specialist at The Work-Life Group

Bethesda, Maryland, United States -

Full Time

Start Date

Immediate

Expiry Date

19 Aug, 26

Salary

120000.0

Posted On

22 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Multitasking, Communication Skills, Microsoft Office Suite, SharePoint, Confidentiality, Administrative Support, Calendar Management, Travel Logistics, Meeting Coordination, HR Support, Finance Support, Quality Support, IT Support, Detail-Oriented, Proactive

Industry

IT Services and IT Consulting

Description

About the role We are seeking a highly organized, proactive, and detail-oriented Support Specialist to support daily business operations and executive leadership. This role requires exceptional communication skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will serve as a key point of coordination for leadership communications, calendar management, travel logistics, SharePoint updates, and back-office (HR, Finance, Quality, Delivery) administrative support. What you'll do Administrative & Executive Support Answer and direct incoming phone calls professionally and efficiently Relay communications, updates, and priorities to leadership teams Manage and coordinate executive calendars, meetings, and scheduling Prepare meeting materials, agendas, and follow-up communications Serve. as a back-up supporting travel arrangements, including flights, hotels, transportation, and itineraries Communication & Systems Coordination Maintain and update SharePoint sites, documents, and internal resources Ensure information is organized, accurate, and accessible Operations Support Provide administrative assistance to HR, Finance, Quality, and/or IT functions and initiatives Support special projects as assigned Maintain confidentiality regarding employee and organizational information Qualifications 3+ years of administrative, executive support, or office admin experience Strong organizational and multitasking abilities Excellent verbal and written communication skills Proficiency with Microsoft Office Suite and SharePoint Ability to handle confidential information with professionalism and discretion Experience supporting executive leadership preferred The pay range for this position is between $90,000 and $120,000 per year. This position is benefits-eligible. Our suite of benefits includes Health, Dental, Vision, 401k w/ match, Gym Membership discounts, Volunteer Paid Time Off, and a generous PTO package. We'd love to tell you more! Apply today! We believe great talent comes from many backgrounds and experiences. We are proud to be an Equal Opportunity Employer and make all employment decisions based on merit, qualifications, and business needs. We are committed to maintaining a workplace free from discrimination and harassment, consistent with all applicable laws.

Responsibilities

The Support Specialist will provide administrative and executive support to leadership, including managing communications, calendars, and travel logistics. Additionally, the role involves maintaining SharePoint sites and providing operations support to various departments.