Surgery Scheduler (Wexford) at UPMC

Pittsburgh, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Dec, 25

Salary

0.0

Posted On

19 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Communication Abilities, Multitasking, Professionalism, Initiative, Problem Solving, Medical Terminology, Computer Software Knowledge, Practice Management Databases, Insurance Regulations, Confidentiality, Time Management, Interpersonal Skills, Compassion, Decision-Making Skills, Patient Education

Industry

Hospitals and Health Care

Description

Northern Gastroenterology is a high-volume Gastroenterology practice located within the UPMC network at 5500 Brooktree Road, Suite 201, Wexford, PA 15090. Our team of 9 experienced physicians is dedicated to providing exceptional digestive health care in a patient-centered, compassionate environment. This role will work Monday through Friday 7:30am to 4pm. Free parking on site (potential for hybrid schedule upon completion of orientation period) As part of our continued growth, we are seeking a detail-oriented and proactive Surgery Scheduler to join our dedicated administrative team. The Surgery Scheduler plays a critical role in coordinating and scheduling procedures for our busy gastroenterology practice. This position requires strong organizational skills, excellent communication abilities, and the capacity to multitask in a fast-paced healthcare environment. The ideal candidate will demonstrate professionalism, initiative, and the ability to resolve scheduling challenges efficiently. Responsibilities: Work directly with department to troubleshoot procedural and operations issues. Coordinate and monitor patient follow-up through the Refract Tracker and EPIC. Prepare and forward all necessary admission reservations/requisitions, including demographics and insurance information to hospitals. Coordinate cases and communicates with hospital personnel to obtain approval for hospital admissions. Discuss and coordinate financial arrangements prior to surgery including the collection of pre-payments. Ensure that informed consents are signed. Provide patients with pre and postoperative instruction according to service specific guidelines. Coordinate patient education seminars and schedules physicians accordingly. Collect data for research study. Schedule pre-screening exams, diagnostic testing, post-operative appointments and surgical cases for all patients. Ensure all billing and insurance information is current and accurate. Complete special projects as assigned. Act as liaison between patient and referring physicians. Obtain pre-certification and/or referral prior to the date of the procedure. Coordinate and track internal and external marketing efforts. Attend and schedule department meetings. Answer and respond to all incoming telephone inquiries regarding surgery and provides educational material, both verbally and through printed materials. High school diploma or equivalent required. Completion of a medical assisting program or 2-4 years experience in a medical field. Proficiency in medical terminology preferred. General knowledge of computer software and practice management databases is essential. Knowledge of the Epic practice management programs preferred. Strong organization, time management and interpersonal skills. Tact and diplomacy are necessary in dealing with physicians, patients and their families and other employees. Ability to deal compassionately and professionally with patients is essential. Work independently and possess sound decision-making skills. Knowledge of insurance regulations, specifically Medicare, BC/BS, managed care plans and workers compensation carriers regarding scheduling and approval of surgical procedures. Ability to prioritize work demands. Ability to consistently maintain confidentiality with regards to all job assignments and related information. Access to medications is limited to the distribution of the medication to the nurse. Licensure, Certifications, and Clearances: Act 34 UPMC is an Equal Opportunity Employer/Disability/Veteran

Responsibilities

The Surgery Scheduler coordinates and schedules procedures for a busy gastroenterology practice, ensuring all necessary preparations are made for patient admissions and follow-ups. This role also involves troubleshooting operational issues and acting as a liaison between patients and referring physicians.