We are looking for a Survey, Data and Tender (SD&T) Assistant to work alongside our Survey and Tender (S&T) Manager to support the Nature Team at Greengage.
You’ll help to schedule surveys, identify equipment requirements, prepare tender responses and quotation letters, and effectively manage data.

JOB SUMMARY

The role would suit an existing administrative assistant with effective organisational skills and an aptitude for problem solving, with a passion for the natural environment. While attendance at the London office is required, occasional remote working is possible.

EXPERIENCE

The ideal candidate will have experience working in ecological consultancy and/or consultancy-based administration, and an understanding of survey types.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience of Google Forms would be advantageous.
• Excellent organisation, problem-solving and time-management skills
• Passion for the natural environment.

Full training on Greengage’s systems and processes will be provided.
Job Type: Full-time
Pay: £25,000.00-£28,000.00 per year

Benefits:

• Company events
• Company pension
• Cycle to work scheme
• Enhanced maternity leave
• Enhanced paternity leave
• Paid volunteer time
• Work from home

Ability to commute/relocate:

• London SE1 2EL: reliably commute or plan to relocate before starting work (required)

Application question(s):

• Do you have experience in supporting tenders, quotations and project work?
• Do you have experience of working within ecological consultancy?
• Are you motivated by supporting the natural environment and sustainability outcomes?

Work authorisation:

• United Kingdom (required)

Work Location: In perso

• Working closely with the S&T Manager to manage surveys, tenders and quotations.
• Assisting with the scheduling of surveys by contacting staff, subcontractors and casual staff and providing them with the information needed to complete surveys.
• Hiring and off-hiring cars and survey equipment.
• Booking hotels, events and travel for the Nature Team.
• Reviewing system folders and the project management system, and identifying project and training needs.
• Inspecting survey equipment, ensuring it’s in a good state of repair and set up ready for the next use.
• Organising the transport and servicing of equipment and retrieving and managing survey data as needed.
• Ensuring that data is effectively managed, including downloading data from survey equipment (cameras and bat detectors) in accordance with Greengage’s data handling procedures.
• Registering quotation and tender enquiries on the Greengage system and providing an initial response.
• Drafting quotation responses and fee estimates for review and approval by a member of the Nature Team.
• Helping to manage the survey schedule and provide onboarding material, site information and other data as required.