Annis O’Sullivan Vollebekk Ltd. (AOV) is a privately-owned, independent, multi-disciplined firm based in Ottawa, Ontario. Founded in 1964, with offices in the Ottawa region. AOV is a professional land surveying firm offering clientele a wide range of services in topographic, hydrographic, cadastral, geodetic LiDAR, Photogrammetric and engineering surveys. AOV also provides a full range of land development consulting services, including severances, subdivision, and condominiums.
Our employees come to work everyday doing something that they know really matters – they help ensure homes, condos and other new or existing construction are laid out in compliance with designs and drawings and municipal requirements. We also assist our clients in understanding their property boundaries, helping to maintain good relationships with their neighbors.
We are actively hiring a Survey Research Administrator to join our team in Nepean, ON! The primary responsibility of the Survey Research Administrator role is to provide comprehensive business support through effective recordkeeping and file management for various organizational activities. This role supports Project Managers and other various members across the office by conducting thorough research. This position is located at the Nepean office and reports directly to the Project Coordinator. Help us move forward as we continue to be the leader in best practices within our industry.

REQUIREMENTS:

Knowledge and Education

• Office Administration diploma or combination of education and experience
• 2+ years of experience in an administrative support role
• Experience in archiving or title searching considered an asset but not required

Skills and Experience

• Strong analytical, organizational, and communication skills
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint and Outlook)
• Ability to work effectively as a team player
• Strong problem-solving capabilities.
• Ability to manage multiple priorities in a fast-paced environment.

We welcome applications from all interested candidates, however, only those selected for an interview will be contacted. Annis O’Sullivan Vollebekk is an equal opportunity employer and accommodates people with disabilities throughout the recruitment and selection process.
Annis O’Sullivan Vollebekk Ltd. is committed to creating a barrier-free, accessible organization, utilizing a collaborative approach in supporting persons with disabilities during recruitment, selection, hiring and the ongoing employment life cycle in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Should any applicant require accommodation, please contact Human Resources.
Job Types: Full-time, Permanent
Pay: $48,000.00-$54,000.00 per year

Benefits:

• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Wellness program

Flexible language requirement:

• French not required

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In perso

• Obtain information from current and potential clients through phone and email to assemble project information packages for Project Manager.
• Conduct research by retrieving land survey records from physical archives, electronic servers, other survey firms and PSRI as needed.
• Prepare digital files for estimates and support Project Managers with project files when necessary.
• Manage new files and ensure the prompt addition of information to internal & provincial databases.
• Maintain the internal tracking system for both active and closed projects.
• Keep accurate filing systems for both hard copy and digital documents.
• Process and archive historical company records and newly completed job files following established procedures and checklists.
• Oversee the company’s digital registry accounts ensuring compliance with regulatory requirements.
• Perform other administrative tasks assigned within a similar scope.