Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.
Context
Under the direct supervision of the National Programme Support Officer and in close coordination with Programme Managers, the Resources Management Unit (RMU), and other relevant teams, the Programme Support Specialist will provide administrative, monitoring, and compliance support to ensure effective programme delivery. The incumbent will assist in data management, donor reporting, M&E processes, risk analysis, and partnership coordination while ensuring compliance with IOM’s policies and donor requirements.

QUALIFICATIONS

Education

• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with three years of relevant professional experience; or,
• Master’s degree in the above-mentioned fields

Accredited Universities are those listed in the UNESCO World Higher Education Database .

Experience

• Experience in programme support, monitoring & evaluation, compliance, and data analysis.
• Prior work with international organizations, NGOs, or donor-funded projects is an advantage.
• Familiarity with donor reporting requirements, risk assessment frameworks, and partnership management.
• Experience in financial tracking, budgeting, and procurement support is desirable.
• Proficiency in data management, visualization, and reporting tools (Excel, Power BI, Kobo or similar).

Skills

• Strong organizational and administrative skills, with attention to detail.
• Ability to work with large data sets and generate insights.
• Knowledge of international development, migration policies, and programme management frameworks.
• Strong communication and coordination skills for stakeholder engagement.
• Ability to work under tight deadlines and manage multiple tasks effectively.

Advanced knowledge of MS Office applications (Word, Excel, PowerPoint, and Outlook).

Languages

• For this position, fluency in English and Hungarian is required (oral and written).

IOM’s official languages are English, French and Spanish.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

RESPONSIBILITIES1. ADMINISTRATIVE AND LOGISTICAL SUPPORT

• Provide administrative and logistical support for PSU activities, including scheduling, documentation, and report coordination.
• Support the logistical organization of monitoring visits, workshops, trainings, and evaluations.
• Manage PSU databases, ensuring accurate tracking of programme performance data, compliance monitoring, and risk assessment records.
• Ensure that partner agreements, donor reports, and programme files are properly recorded and stored.

6. OTHER DUTIES

• Support PSU’s internal coordination by drafting meeting minutes, preparing briefings, and following up on action points.
• Represent PSU in internal working groups, as required.
• Perform other related duties as assigned.