SWAC/SWP Executive Administrator at Odyssey Systems Consulting Group, Ltd.

Colorado Springs, Colorado, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Jun, 26

Salary

0.0

Posted On

08 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Defense Travel System (DTS), Travel Voucher Preparation, Records Management, Correspondence Preparation, Meeting Minutes, Personnel Actions, Task Management Tool (TMT), Office Supplies Management, Security Clearance Verification, Visit Request Processing, Microsoft Word, Microsoft PowerPoint, Microsoft Excel, Discretion

Industry

Government Administration

Description

Position Summary Odyssey Systems has an exciting opportunity providing Advisory and Assistance Services supporting the US Space Force and its mission to Protect and Defend National Security Interests in Space as a member of the Space Warfighting Analysis Center (SWAC) Spectrum Warfare Program (SWP) team. As a SWAC/SWP Executive Administrator, you will provide on-site support to SWAC/SWP executives and staff in Colorado Springs, CO Aerospace Facility at 7250 Getting Heights. You will receive direction from SWAC/SWP leadership and assist them to optimize the day-to-day operations of SWP. You will represent the SWAC/SWP front office. You will be aware of and able to answer questions about SWAC/SWP responsibilities and projects and support optimization of the office’s daily business practices and interactions with stakeholders and SWAC personnel in the NCR and Albuquerque, NM. This is a full-time position at the Aerospace facility at 7250 Getting Heights Colorado Springs, CO. Responsibilities An A&AS contractor is a knowledgeable and trusted advisor to the Government. As a SWAC/SWP Executive Administrator, you will take direction directly from the SWAC/SWP Directors, serve as a strategic advisor to optimize the day-to-day operation of the SWAC in Colorado Springs and coordinate with SWAC/SWP personnel in the National Capital Region (NCR). This individual applies significant influence within the Center; provides expert, comprehensive knowledge of SWAC responsibilities, priorities, and projects; develops and evangelizes daily business practices; and helps manage, guide and direct the Director’s staff to maximize its effectiveness. Duties include, but are not limited to: Manages SWAC/SWP Directors’ dynamic daily calendars and travel schedules, interfacing with senior officers/executives from multiple military commands and intelligence agencies, and facilitating communication between SWAC senior executives and staff Schedule meetings/events to maximize the Director’s and senior leaders’ time Identify meeting participants, subject matter experts (SMEs) and required materials to thoroughly address the issue, produce solutions, direct further study, or re-vector the effort Ensure the Directors are thoroughly prepared for each event on their schedule, to include scheduling preparation time, providing read-ahead materials, biographies of participants, subject matter experts, and arranging advanced meetings, as required Establish effective working relationships with command staffs within the Space and Acquisition Enterprises Arrange travel plans for SWP senior leadership, using the Defense Travel System (DTS), to find and book flights, lodging, and ground transportation to meet mission requirements Prepare travel vouchers in the DTS following trips and perform records management and gather or develop all necessary paperwork/documentation in support of SWP senior executive travel Prepare correspondence, handle information requests, make travel arrangements and perform functions such as answering phone calls, organizing and scheduling meetings/VTCs, arranging conference calls, receiving/escorting visitors, writing meeting minutes as required, making copies and managing functions such as mail, courier service and records management Prepares and reviews a variety of military and civilian personnel actions including evaluations and awards Assists with the management of program additional duties Track and manage work tasks and action items using USSF’s Task Management Tool (TMT) Perform broad office duties such as ordering supplies, retrieving and filing SWAC documents and receiving, sorting and distributing incoming correspondence including faxes and email Assist security personnel with security clearance verification, building access, data transfers, processing visit requests, etc, as required Travel to CONUS and OCONUS locations at the request of the Government Other duties as required/requested by the Government within the constraints of the S3 contract Qualifications Citizenship: Must be a US citizen Clearance: Active Top Secret/SCI clearance, agreeable to polygraph Education: Bachelor's degree Years of Experience: 5 years of experience in a Director’s Action Group or similar role supporting Senior Executives in classified environments Other Qualifications: Exceptional professionalism and strong experience exercising discretion and confidentiality with sensitive information Exceptional interpersonal and communications skills via phone, email and in-person Demonstrated ability to interact and build effective relationships and teams with government customers, FFRDCs, and contractors, working in a highly dynamic environment Self-motivated with the ability to work independently as well as collaboratively and effectively in a fast-paced environment Exceptional writing skills and ability to effectively communicate with senior government leaders Proficient with security processes/procedures (eg, document marking/handling, generating and transmitting classified visit requests) in TS/SCI and SAP environments Capable of opening/closing SWAC office spaces Strong experience with office management procedures, equipment and information management systems such as on-line calendars, Task Management Tool (TMT), security clearance visit request information systems, etc. Proficient in Microsoft Office applications (ie, Word, PowerPoint and Excel) Preferred Qualifications: Clearance: Active TS/SCI clearance with current polygraph Other Qualifications: Prior experience as an A&AS contractor in a DoD, MDA, or IC Acquisition organization Additional Information: Location: Work is performed at the Aerospace Facility, 7250 Getting Heights, Colorado Springs, CO Travel: Up to 5% to CONUS and OCONUS locations upon Government direction Remote, On Site, or Hybrid: 100% On-Site #LI-JK1 Company Overview Odyssey Systems is a world-class technical, engineering, and integration company serving the warfighting ecosystem with airborne integration, ISR, C2, and warfighter readiness capabilities. Odyssey meets the military’s operational needs by integrating layered defense systems from equipment, technology, and services to data, information, and business operations. We streamline defense acquisition and sustainment, engineering the technical battlefield with domain-specific proficiency to ensure lethality. Odyssey is dedicated to excellent contract execution, peak organizational performance, and fostering a workplace built on employee care. Odyssey is proud to live out our core values of commitment, ambition, and respect in our work and communities through OdysseyCares, a philanthropic group focused on giving back through direct donations, an employer match program, and volunteering events. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities Please Note: Final compensation for this position will be determined by various factors such as the Federal Government contract labor categories and contract wage rates, relevant work experience, specific skills and competencies, geographic location, education, and certifications. This position is filled through continuous recruitment and will remain open until a sufficient pool of applications has been received.Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, Tricare supplement, short-term disability, long-term disability, 401(k) match, flexible spending accounts, health savings accounts, employee assistance program, learning and development benefit, paid time off, and holidays.Odyssey Benefits

Responsibilities

The Executive Administrator provides on-site support to SWAC/SWP executives, optimizing day-to-day operations by managing dynamic calendars, coordinating travel using DTS, and ensuring leaders are prepared for all engagements. Duties also include preparing correspondence, handling information requests, managing records, and assisting with personnel actions and task tracking via TMT.