TA Pre Boarding Coordinator at Westgate Resorts

Ocoee, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

26 May, 26

Salary

23.0

Posted On

25 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Onboarding, HR Coordination, Talent Acquisition Support, Compliance, Background Checks, Drug Screenings, I-9 Verification, E-Verify, ADP Documentation, Vendor System Monitoring, Record Keeping, Organizational Skills, Confidentiality, Bilingual English Spanish, High-Volume Processing

Industry

Hospitality

Description

Company Description Westgate Resorts is the largest privately held timeshare company in the world, with 60+ resorts in top destinations like Orlando, Las Vegas, Gatlinburg, Park City, and Myrtle Beach. Recognized by U.S. News & World Report as one of the Best Companies to Work For, we’re committed to creating a supportive, rewarding workplace where our 9,000 Team Members can grow and thrive. Since 1982, we’ve delivered unforgettable vacations through exceptional service, innovation, and community engagement. With the recent addition of VI Resorts by Westgate, our footprint now includes the Pacific Northwest, Hawaii, Canada, and Mexico. Join us and be part of a team that values passion, integrity, and excellence, where your work helps create memories that last a lifetime. Job Description $21.00 $23.00 per hour. The TA Preboarding Coordinator drives a seamless new hire onboarding experience across multiple Westgate Resorts properties. This high-volume HR coordination role manages 25+ active hires at a time, ensuring compliance, accuracy, and an exceptional candidate experience from offer acceptance through New Hire Orientation. What You’ll Do Manage end-to-end preboarding for 25+ hires across multiple resort properties and departments in a fast-paced, high-volume environment. Conduct new hire welcome calls and provide clear onboarding instructions prior to Day One. Process background checks, drug screenings, I-9 verifications, E-Verify, ADP documentation, and all compliance paperwork. Monitor vendor systems including Sterling, First Advantage, and DocuSign to ensure timely clearance. Confirm work authorization and clearance prior to New Hire Orientation. Maintain accurate new hire trackers, personnel records, and digital files in ImageQuest and HR systems. Partner weekly with recruiters and hiring managers to provide real-time status updates and resolve onboarding issues. Support internal transfers and ensure smooth transition between departments. Ensure strict compliance with federal, state, and company HR policies and Drug Free Workplace procedures. Meet service level expectations with exceptional attention to detail, confidentiality, and accuracy. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. High school diploma required. Associate degree preferred. 1–2 years experience in onboarding, HR coordination, talent acquisition support, or high-volume administrative processing. Experience with SmartRecruiters (ATS), ADP, DocuSign, Sterling or First Advantage preferred. Bilingual English and Spanish required Strong organizational skills, discretion, and ability to manage multiple deadlines simultaneously. Additional Information Why Westgate? Comprehensive health benefits – medical, dental and vision Paid Time Off (PTO) – vacation, sick, and personal Paid Holidays 401K with generous company match Get access to your pay as you need it with our Daily Pay benefit Family benefits including pregnancy, and parental leave and adoption assistance Wellness Programs Flexible Spending Accounts Tuition Assistance Military Leave Employee Assistance Program (EAP) Life, Disability, Accident, Critical Illness & Hospital Insurance Pet Insurance Exclusive discounts for Team Member (i.e., hotels, cruise, resorts, restaurants, entertainment, etc.) Advancement & development opportunities Community Involvement Programs Westgate Resorts is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status or any other protected status under federal, state or local law. If you have a disability and believe you need a reasonable accommodation in order to complete your application or any part of the recruiting process, please email [email protected] with the job title and the location of the position for which you are applying. This job posting is intended to provide a general overview of the position and may not include every responsibility, duty, or qualification required. Duties, responsibilities, and activities may change at any time with or without notice. Property: 43203-WG Ocoee Call Ctr Career Site Category: Talent Acquisition & Recruiting Compensation: USD 21 - USD 23 - hourly

Responsibilities

The TA Preboarding Coordinator manages the end-to-end preboarding process for over 25 new hires across various resort properties, ensuring compliance with all necessary documentation like background checks and I-9 verifications. This role involves conducting welcome calls, maintaining accurate HR records, and partnering with recruiters to resolve onboarding issues before New Hire Orientation.