Talent Acquisition Administrator at Yarra Valley Water

, , Australia -

Full Time

Start Date

Immediate

Expiry Date

23 Apr, 26

Salary

88557.0

Posted On

23 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Recruitment Administration, HR Administration, Organizational Skills, Communication Skills, Stakeholder Management, Attention to Detail, Microsoft Office Suite, Applicant Tracking System

Industry

Utilities

Description

Position overview Permanent, Full-time opportunity True hybrid working – work from home and our Mitcham office $88,557.94 per annum plus 12% superannuation About us We’re on a mission to create a brighter future, where you can be a change maker at the actual source. We’re one of Australia’s largest water utilities with over 30% of Victoria’s population relying on us for their essential water and sanitation services. Our award-winning culture fosters an inclusive, collaborative, and flexible environment that enables our people to thrive. Here, you’ll be inspired and challenged to grow alongside us. We're committed to reconciliation and supporting the self-determined role for Traditional Owners/Custodians in water and land management. The Role As our Talent Acquisition Administrator, you’ll be at the heart of our recruitment activity, supporting Talent Acquisition Partners to deliver a high-quality, candidate-focused recruitment experience. From job setup through to onboarding, you’ll manage the detail, coordinate the process and ensure everything runs smoothly behind the scenes. You’ll also support recruitment systems, assist with process improvements and contribute to projects that help strengthen and streamline our recruitment operations. Your key responsibilities Provide administrative support across the full recruitment lifecycle, from requisition approval through to onboarding. Deliver end-to-end recruitment support for entry-level, high-volume and internal-only roles, including internal campaigns, secondments and backfills. Create, update and manage job requisitions and candidate records in Cornerstone (ATS), ensuring data accuracy and integrity. Post job advertisements across internal and external platforms, including updates and closures. Coordinate interview scheduling (phone, virtual and face-to-face) and manage candidate communications throughout the recruitment process. Coordinate pre-employment checks, letters of offer, employment contracts and pre-boarding activities to support a smooth new starter experience. Manage shared recruitment inboxes and online ticketing systems, responding to recruitment-related queries from candidates and internal stakeholders. Maintain accurate, compliant digital employee records and onboarding documentation, ensuring confidentiality and employment requirements are met. Support the People Partnering & Operations team and key stakeholders with day-to-day recruitment and people administration support as required. Identify, recommend and support continuous improvement initiatives across recruitment processes, systems and workflows to enhance efficiency, consistency and candidate experience. What we’re looking for Previous experience in recruitment administration, HR administration, or a similar support role within a people-focused environment. Tertiary qualifications in HR or a related discipline – highly desirable Strong organisational skills with the ability to manage multiple priorities and meet competing deadlines. Excellent written and verbal communication skills, with the ability to communicate professionally with a range of stakeholders. Proven ability to build effective working relationships and collaborate with stakeholders to achieve outcomes. High attention to detail and accuracy, particularly when managing documentation and systems. Demonstrated ability to understand the broader organisational context and apply this perspective when responding to people-related queries. Proficient in the Microsoft Office Suite (Word, Excel, PowerPoint and Outlook). Experience working with an Applicant Tracking System (ATS) is highly desirable; exposure to Cornerstone is advantageous but not essential. To view the full position description, click HERE. Why Yarra Valley Water? We celebrate and encourage new thinking at every level. Creating opportunities for you to grow – both professionally, and personally. When you flourish, we all do. $88,557.94 per annum plus 12% superannuation Flexible working arrangements where our people are empowered to design their days with their team. Read our hybrid playbook HERE. Free and secure on-site parking with on-site café at our Mitcham office. 14 weeks paid leave parental leave. 15 days paid personal leave, which can be used for caring, wellbeing, mental health, menstrual or menopause. Request to swap certain public holidays for another day of paid leave. To read more about our benefits and culture, read our employee handbook HERE. Did you know? Research shows that men apply to jobs when they meet an average of 60% of the criteria, while women and other marginalised people tend to only apply when they meet all of them. So, if you think you have what it takes, but don't necessarily tick every box, please apply or get in touch. We'd love to have a chat and see if you could be a great fit. How to apply Applications should include a supporting Cover Letter and Resume. Closing date: Friday 30th January 2026 This position is available for Yarra Valley Water employees and external applicants. We welcome applications from everyone, including Aboriginal and/or Torres Strait Islander peoples, people with disability, mature age and young job seekers, members of the LGBTIQA+ community and people of all cultural backgrounds. If you need this information in an accessible format or would like to discuss reasonable adjustments during the recruitment process. Please call 03 9872 2599 or email dei@yvw.com.au. If you need any help with the application process or would like to discuss the recruitment process, please contact us via email recruit@yvw.com.au. Successful applicants must be eligible to work in Australia and agree to provide information for pre-employment checks, if required for the position. This may also include a Police Check or AusCheck, where an offer will be subject to a satisfactory outcome of these checks.

Responsibilities

The Talent Acquisition Administrator will provide administrative support across the full recruitment lifecycle, ensuring a smooth process from job setup to onboarding. They will also assist with recruitment systems and contribute to process improvements.