Talent Acquisition Coordinator at Aston Carter

Poway, California, United States -

Full Time

Start Date

Immediate

Expiry Date

31 Mar, 26

Salary

30.0

Posted On

31 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Skills, Multitasking, Calendar Management, Interview Scheduling, Communication Skills, Confidentiality, Customer Focused, Interpersonal Skills, Record Keeping, Teamwork, MS Office Suite, BrassRing, SAP, Process Improvement, Expense Reporting, Onboarding

Industry

Staffing and Recruiting

Description

Job Title: Talent Acquisition Coordinator Job Description We are seeking a highly accurate administrative professional to join our dynamic Human Resources team as a Talent Acquisition Coordinator. This role is vital to our operations and requires an individual who thrives in a fast-paced environment, adept at multitasking and managing multiple responsibilities simultaneously. The position involves high-volume candidate interview scheduling, calendar management, and preparation of documentation and databases to support candidate scheduling and new hire onboarding. Responsibilities Support a high volume of moderately complex interviews, including audio, virtual, and onsite formats. Coordinate and schedule interviews, interfacing with candidates, recruiters, and hiring managers. Arrange travel for interview candidates. Process and verify candidate and employee expense reimbursement reports for travel expenses. Partner with Human Resources to process new hire onboarding requests. Send out various candidate and hiring manager correspondences, including interview confirmations, evaluations, applications, and onboarding materials. Maintain and update confidential and sensitive records and files, primarily in recruiting systems. Participate or lead ongoing process improvement initiatives and projects. Utilize MS Office Suite and other applications, including BrassRing and SAP. Perform other duties as assigned or required. Essential Skills High school diploma or equivalent with two or more years of progressive experience in human resources administration or a related field. Customer-focused with a general understanding of human resource policies, procedures, and relevant regulations. Ability to establish priorities and maintain confidentiality of sensitive information. Strong interpersonal skills and written communication skills to effectively interface with all levels of employees, management, and applicants. Ability to accurately document and maintain records, with familiarity in office software. Capability to work independently and in a team environment, with flexibility to work extended hours as needed. Additional Skills & Qualifications Proficiency in Microsoft Office, including Excel, Word, and PowerPoint. Experience with applicant tracking systems, such as BrassRing Job Type & Location This is a Contract position based out of Poway, CA. Pay and Benefits The pay range for this position is $26.00 - $30.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Poway,CA. Application Deadline This position is anticipated to close on Jan 9, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Responsibilities

The Talent Acquisition Coordinator will support a high volume of interviews and coordinate scheduling with candidates, recruiters, and hiring managers. This role also involves maintaining confidential records and participating in process improvement initiatives.