Overview:
We’re seeking a proactive and self-sufficient Talent Acquisition Coordinator to lead our preboarding process—an essential function that impacts every incoming hire in our Infrastructure and Industrial market sectors. This role is central to our hiring success and demands ownership, initiative, and precision.
As a key member of the Talent Acquisition Team, you’ll manage critical tasks across the hiring and onboarding lifecycle, ensuring a seamless experience for recruiters, managers, and new hires. You’ll thrive in a fast-paced, collaborative environment where your ability to anticipate needs and solve problems makes a direct impact.
If you’re tech-savvy, a strong communicator, and passionate about delivering a best-in-class onboarding experience, we want to meet you.
Location: This is a remote position, which can be located anywhere in the continental United States. Travel is not required for this role.

COMPANY OVERVIEW

MasTec’s Clean Energy and Infrastructure Group (CE&I) is a $4 billion annual revenue business unit that provides construction services for industrial facilities; building products manufacturers, power generation facilities, manufacturing plants; solar, wind, and thermal energy plants; buildings, and infrastructure. Sustainability is foundational to our culture and influences everything we do.
MasTec, a minority-owned Fortune 500 company, boasts a rich history of over 90 years in the construction industry. With more than 35,000 workers and over 400 offices nationwide, we offer our employees the flexibility to work in various locations.
Our company is experiencing rapid growth and offers numerous opportunities for qualified, talented, and motivated professionals. As part of the MasTec Team, you will experience exciting new projects, professional practices, culture, and support for developing your skills. Benefit from an environment that’s creative, groundbreaking, and, above all, supportive.
The Clean Energy & Infrastructure Group is comprised of the business sectors and companies: Industrial - Casey Industrial, MasTec Industrial, Phoenix Industrial; Infrastructure: American Civil Constructors West Coast, Cash Construction, FNF Construction, Lemartec Corporation, MasTec Civil, Precision Aggregate Products, Ragnar Benson Construction, Saiia, William Charles Construction, William Charles Electric; Renewables: IEA Constructors, Wanzek Construction, White Construction.

Responsibilities:

• Provide support for our hiring, preboarding, and onboarding processes. Partner with the Talent Acquisition team, hiring managers, and new hires to ensure data accuracy and a high-quality experience.
• Administer the pre-employment screening process (background check and drug screening) and related hiring documentation, ensuring deadlines are met.
• Assign new hire onboarding paperwork to ensure timely completion.
• Initiates and monitors pre-boarding processes, partnering with IT as needed to ensure equipment is delivered timely to the correct locations.
• Keep tracking spreadsheets, iCIMS system fields, or other areas to document appropriate status and progress.
• Coordinate travel in partnership with the travel department for interviews and new hires as needed.
• Send pre-employment screening/start date confirmation email for new hires and hiring managers.
• Act as liaison for any preboarding related support questions.
• Finalize job description templates inside iCIMS, adding or updating job descriptions into the profile. Partner with the compensation team as needed.
• Support recruitment and candidate engagement activities. Support career event registration and CRM event setup and tracking and other continuous outreach activities.
• Collaborate with the marketing and Talent Acquisition Program Manager to create internal and external recruitment announcements and related campaigns.
• Assist with general customer service and support, managing the general email boxes on a daily basis.
• As time allows, support and backup for the talent team, assisting with scheduling interviews as needed. Deliver exceptional customer service and maintain high-quality communication with hiring managers and candidates.
• As needed, assist leadership with projects, research, reporting, data cleanup, and general administrative duties. Provide support for meetings, including presentation creation, scheduling, or facilitation assistance.
• Other duties as assigned.

Qualifications:

EDUCATION AND WORK EXPERIENCE REQUIREMENTS:

• Associates degree in Business Management, Human Resources or related field preferred
• Minimum of three years experience in recruiting, human resources, or onboarding support position
• One year experience working with an Applicant Tracking or HR Information System

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

• Capable of handling extremely confidential and sensitive information
• Self-starter with a curious mindset, capable of quickly assessing situations and people
• Collaborative team player with an attention to detail whose instinct is to ask open-ended questions and for follow-up details as needed
• Advanced written and verbal communication skills with the ability to work collaboratively with multiple stakeholders to understand the needs of the business
• Ability to practice agility, changing focus quickly between projects
• High level of time management and organizational skills
• Ability to learn and be coached, following process and compliance guidelines

• Provide support for our hiring, preboarding, and onboarding processes. Partner with the Talent Acquisition team, hiring managers, and new hires to ensure data accuracy and a high-quality experience.
• Administer the pre-employment screening process (background check and drug screening) and related hiring documentation, ensuring deadlines are met.
• Assign new hire onboarding paperwork to ensure timely completion.
• Initiates and monitors pre-boarding processes, partnering with IT as needed to ensure equipment is delivered timely to the correct locations.
• Keep tracking spreadsheets, iCIMS system fields, or other areas to document appropriate status and progress.
• Coordinate travel in partnership with the travel department for interviews and new hires as needed.
• Send pre-employment screening/start date confirmation email for new hires and hiring managers.
• Act as liaison for any preboarding related support questions.
• Finalize job description templates inside iCIMS, adding or updating job descriptions into the profile. Partner with the compensation team as needed.
• Support recruitment and candidate engagement activities. Support career event registration and CRM event setup and tracking and other continuous outreach activities.
• Collaborate with the marketing and Talent Acquisition Program Manager to create internal and external recruitment announcements and related campaigns.
• Assist with general customer service and support, managing the general email boxes on a daily basis.
• As time allows, support and backup for the talent team, assisting with scheduling interviews as needed. Deliver exceptional customer service and maintain high-quality communication with hiring managers and candidates.
• As needed, assist leadership with projects, research, reporting, data cleanup, and general administrative duties. Provide support for meetings, including presentation creation, scheduling, or facilitation assistance.
• Other duties as assigned